Proposal Specialist Jobs in Virginia

Job Title: Proposal Manager
Location: Chantilly, VA - Onsite
Duration: Full-Time

Position Overview

The Project Manager – Capture & Proposals supports the end-to-end capture and proposal development lifecycle for federal, state, and commercial opportunities. This role ensures proposal activities remain on schedule, compliant, and well-coordinated across technical, management, pricing, and executive stakeholders. The ideal candidate brings strong organizational skills, attention to detail, and familiarity with proposal operations in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Capture & Pre-Proposal Support
• Support capture managers with opportunity tracking, milestone planning, and capture documentation
• Maintain capture calendars, win strategy artifacts, and gate review materials
• Assist with competitor research, customer intelligence tracking, and opportunity assessments

• Coordinate color team reviews and capture-related meetings

• Proposal Development Support

• Coordinate proposal schedules, compliance matrices, and deliverable trackers
• Manage proposal document version control and content integration
• Support RFP/RFQ/RFI analysis, requirements extraction, and compliance checks
• Track action items, risks, and dependencies throughout proposal execution

• Assist with production, submission readiness, and final quality checks

• Cross-Functional Coordination

• Serve as a central point of coordination between proposal managers, technical leads, pricing, and operations
• Schedule meetings, prepare agendas, and document decisions and action items

• Support onboarding of SMEs into proposal efforts and ensure timely contributions

• Process & Tools Support

• Maintain proposal repositories, templates, and lessons-learned documentation
• Support continuous improvement of capture and proposal processes
• Utilize proposal management tools (e.g., SharePoint, Teams, Excel, proposal automation platforms)

Required Qualifications

- Bachelor’s degree in Business, Communications, Management, or a related field (or equivalent experience)
- 2–4 years of experience supporting capture, proposals, or project coordination in a GovCon or consulting environment
- Familiarity with federal acquisition processes and proposal lifecycles
- Strong organizational, time management, and documentation skills
- Proficiency in Microsoft Office and collaboration platforms

Preferred Qualifications

- Experience supporting federal proposals (RFP, RFQ, RFI)
- Familiarity with Shipley, APMP, or similar proposal methodologies
- Experience coordinating color team reviews and compliance processes
- APMP Foundation or Practitioner certification (or willingness to pursue)