Proposal Specialist Jobs
Proposal Specialist jobs are open across government contracting, defense, healthcare, construction, and professional services, from entry-level coordinator roles to senior and principal positions, with specializations in federal RFP response, technical writing, and grants management. Find a role that fits from the openings below and apply directly.
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We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!
OHLA- Building is part of OHLA Group, a global infrastructure leader with more than 110 years of history and operations in 30+ countries across Europe, the U.S., and Latin America. Our projects range from highways and railways to hospitals and iconic buildings that shape communities worldwide.
We are seeking a motivated, organized, and detail-oriented Marketing & Proposal Specialist to join our Marketing and Business Development team in Miami, Florida. This entry-level position supports the development of proposals, qualifications packages, presentations, and marketing materials that help secure new business opportunities. The ideal candidate is a strong communicator with excellent organizational skills, a creative eye for design, and the ability to manage multiple deadlines in a collaborative, fast-paced environment.
Responsibilities:
- Assisting with graphic design and visual content creation
- Supporting social media content development and calendar management
- Maintaining and organizing databases for clients, projects, personnel, proposals, and marketing assets
- Assisting in the creation of proposals and presentations, ensuring brand consistency
- Coordinating and gathering content from internal teams and external partners
- Drafting and proofreading internal and external communications
- Supporting the planning and execution of company events and marketing initiatives
- Assisting in end-to-end proposal development, including layout design, content coordination, and deadline management
- Ensuring all deliverables are accurate, polished, and submitted on time
- Bachelor’s degree in the fields of Communications, Marketing, Business, or related discipline
from an accredited college or university - Proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint)
- Basic understanding of marketing and business development principles
- Strong organizational and multitasking abilities
- High level of attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to collaborate effectively with diverse teams and personalities
- Strong time management skills and ability to meet deadlines in a fast-paced environment
Additional Benefits offered by OHLA USA:
- Medical, Dental, & Vision Insurance
- Short- and Long-Term Disability & Life Insurance
- 401(k) retirement plan with employer matching
- Tuition Reimbursement after 1 year of employment
- Personal Time Off Program (PTO)
- Engaging work environment
- And much more!!
To learn more about OHLA USA, visit our website www.ohla-usa.com
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRAA Federal Contractor
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!
OHLA- Building is part of OHLA Group, a global infrastructure leader with more than 110 years of history and operations in 30+ countries across Europe, the U.S., and Latin America. Our projects range from highways and railways to hospitals and iconic buildings that shape communities worldwide.
We are seeking a motivated, organized, and detail-oriented Marketing & Proposal Specialist to join our Marketing and Business Development team in Miami, Florida. This entry-level position supports the development of proposals, qualifications packages, presentations, and marketing materials that help secure new business opportunities. The ideal candidate is a strong communicator with excellent organizational skills, a creative eye for design, and the ability to manage multiple deadlines in a collaborative, fast-paced environment.
Responsibilities:
- Assisting with graphic design and visual content creation
- Supporting social media content development and calendar management
- Maintaining and organizing databases for clients, projects, personnel, proposals, and marketing assets
- Assisting in the creation of proposals and presentations, ensuring brand consistency
- Coordinating and gathering content from internal teams and external partners
- Drafting and proofreading internal and external communications
- Supporting the planning and execution of company events and marketing initiatives
- Assisting in end-to-end proposal development, including layout design, content coordination, and deadline management
- Ensuring all deliverables are accurate, polished, and submitted on time
- Bachelor’s degree in the fields of Communications, Marketing, Business, or related discipline
from an accredited college or university - Proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint)
- Basic understanding of marketing and business development principles
- Strong organizational and multitasking abilities
- High level of attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to collaborate effectively with diverse teams and personalities
- Strong time management skills and ability to meet deadlines in a fast-paced environment
Additional Benefits offered by OHLA USA:
- Medical, Dental, & Vision Insurance
- Short- and Long-Term Disability & Life Insurance
- 401(k) retirement plan with employer matching
- Tuition Reimbursement after 1 year of employment
- Personal Time Off Program (PTO)
- Engaging work environment
- And much more!!
To learn more about OHLA USA, visit our website www.ohla-usa.com
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRAA Federal Contractor
Proposal Specialist Jobs by Experience Level
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Find Proposal Specialist JobsProposal Specialist Job Market
Who's Hiring
- AECOM25
- SmithGroup12
- GFT4
- HNTB Corporation4
- SOCOTEC3
Top Industries Hiring
- Consulting & Professional Services
- Construction & Real Estate
- Energy
- Insurance
- Manufacturing
What Employers Look For
The qualifications that appear most often in proposal specialist jobs.
- Bachelor's degree in English, communications, business, or a related field
- Experience writing and editing responses to federal or commercial RFPs and RFQs
- Proficiency in Microsoft Word, Excel, and SharePoint for proposal production
- Familiarity with proposal management tools such as Loopio, RFPIO, or Qvidian
- Knowledge of Federal Acquisition Regulation compliance and Section L and M requirements
- APMP Foundation or Practitioner certification preferred for federal contracting roles
Tips for Your Proposal Specialist Job Search
Tailor your resume to each RFP
Proposal specialists are evaluated on their ability to respond to specific requirements, so your resume should mirror the language of each job posting. Highlight experience with win themes, compliance matrices, and proposal volumes that match the employer's sector.
Quantify your proposal win rates
Hiring managers want to see outcomes, not just responsibilities. Call out the number of proposals you've managed, the contract values involved, and your team's win percentage wherever your past employer permits you to share that data.
Build a compliant writing sample portfolio
Many proposal specialist interviews require a writing exercise or request a sample. Prepare a redacted executive summary or technical volume that demonstrates Section L and M compliance, clear win themes, and clean formatting under realistic page constraints.
Apply early to roles that fit
Migrate Mate lists proposal specialist openings from across the United States in one place, so you can find roles that match your sector and apply directly to each listing without jumping across multiple job boards.
Target openings by contract vehicle experience
Federal and defense employers often filter candidates by familiarity with specific contract vehicles like IDIQ, GWAC, or GSA schedules. Flag any relevant experience prominently in your resume header or summary so screeners catch it before the first interview.
Prepare for live proposal exercises in interviews
Many hiring teams give candidates a timed writing or outlining task during the interview to test speed and structure under pressure. Practice responding to a short RFP excerpt with a compliant outline and concise win theme in under 30 minutes.
Proposal Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most proposal specialists?
The companies hiring the most proposal specialists right now include AECOM, SmithGroup, and GFT, with the largest share of openings in California, Florida, and Texas, based on current listings on Migrate Mate as of August 2026. Demand is consistently highest among defense contractors, large IT services firms, and healthcare systems with active government contracts.
How many proposal specialist jobs are remote?
About 86% of proposal specialist openings are fully remote or hybrid as of August 2026, making it one of the more remote-accessible roles in professional services. Grant writing, commercial RFP response, and technical editing positions tend to offer the most location flexibility, while roles tied to classified contracts or on-site production teams are more likely to require in-person work.
How do you become a proposal specialist?
Start with a degree in English, communications, journalism, or business, then gain writing experience in any professional setting, including marketing, technical writing, or grants administration. Study the proposal development lifecycle, learn to read RFPs for compliance requirements, and get familiar with at least one proposal management platform. Earning an APMP Foundation certification signals credibility to federal and defense employers and accelerates entry into the field.
How do you get hired as a proposal specialist with little or no experience?
Entry points into proposal work often come through coordinator or proposal writer roles at staffing firms, nonprofits with grant programs, or small businesses that need help pursuing government contracts. Volunteer to write grant proposals for local organizations to build a portfolio, study publicly available winning proposals through government databases, and emphasize any experience with compliance-driven writing, tight deadlines, or cross-functional coordination in your application materials.
What does the proposal specialist interview process look like?
Most proposal specialist interviews begin with a phone or video screen focused on your experience with specific proposal types and your familiarity with the development lifecycle. A hiring manager or director typically conducts a deeper interview covering how you manage deadlines, coordinate subject matter experts, and ensure compliance with solicitation requirements. Many employers include a timed writing or outlining exercise before extending an offer, and references from past proposal team leads carry significant weight.
Where can I find and apply to proposal specialist jobs?
You can find and apply to proposal specialist jobs on Migrate Mate, which lists current openings from across the United States in one place. Find roles that match your sector, experience level, and preferred work arrangement, then apply directly to each listing.
See All 152+ Proposal Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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