Proposal Specialist Jobs
Proposal Specialist jobs are open across government contracting, defense, healthcare, construction, and professional services, from entry-level coordinator roles to senior and principal positions, with specializations in federal RFP response, technical writing, and grants management. Find a role that fits from the openings below and apply directly.
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Showing 5 of 23+ Proposal Specialist jobs
INTRODUCTION
Colliers Engineering and Design is looking for a Marketing/Proposal Specialist to join us in Charlotte, NC.
Are you a marketing professional ready to make a real impact? Colliers Engineering & Design is looking for an experienced Marketing Specialist to take the lead on high-stakes proposals, drive business development initiatives, and act as a strategic partner across the organization.
In this role, you’ll own high-value pursuits, mentor and inspire team members, and collaborate directly with firm leadership to win new projects and elevate our presence in the market. If you thrive in a fast-paced, collaborative environment and want to play a key role in shaping the firm’s success, this is the opportunity for you!
ROLE AND RESPONSIBILITIES
- Lead development and execution of proposals, qualifications, SF330s, and presentations for standard and high-priority pursuits.
- Coordinate with technical teams to ensure accurate and persuasive proposal content.
- Lead creation and continuous improvement of marketing collateral and materials including resumes, project sheets, case studies, qualifications, pursuit graphics, and award submissions.
- Write and edit project narratives, staff bios/resumes, and cover letters tailored to client requirements and differentiated from competitors.
- Ensure consistency in branding across all materials.
- Serve as a strategic resource and asset to project teams, providing marketing expertise and guidance.
- Drive process improvements to enhance proposal quality, efficiency, and win rates.
- Conduct market intelligence research and competitive analysis to help inform go/no-go decisions and win strategies as required.
- Manage and update opportunity tracking in CRM/Unanet and maintain marketing databases as required.
BASIC QUALIFICATIONS
- Associate’s or Bachelor's degree in Marketing, Communications, Journalism, or related field; equivalent experience considered.
- 4+ years of progressive marketing experience in the A/E/C or professional services industry.
- Experience with Adobe InDesign preferred.
- Excellent knowledge of Microsoft Office Suite.
- Exceptional writing, editing, and communication skills with ability to translate complex technical concepts into client-focused narratives.
- Demonstrated expertise as a solid contributor with ability to manage multiple projects simultaneously.
- Experience with CRM/database platforms (Unanet or similar).
- Portfolio demonstrating successful proposals or marketing campaigns.
- Professional involvement in industry organizations (SMPS, AIA, ACEC, AGC, ULI); CPSM designation a plus.
- Strategic thinking and problem-solving.
- Strong understanding of marketing and business development principles, proposal workflows, and compliance requirements.
- Continuous improvement mindset.
- Collaborative, proactive, and adaptable under shifting priorities.
- Proactive and resourceful approach.
- Strong organizational and time management skills.
- Excellent written communication and project management skills.
- Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
INTRODUCTION
Colliers Engineering and Design is looking for a Marketing/Proposal Specialist to join us in Charlotte, NC.
Are you a marketing professional ready to make a real impact? Colliers Engineering & Design is looking for an experienced Marketing Specialist to take the lead on high-stakes proposals, drive business development initiatives, and act as a strategic partner across the organization.
In this role, you’ll own high-value pursuits, mentor and inspire team members, and collaborate directly with firm leadership to win new projects and elevate our presence in the market. If you thrive in a fast-paced, collaborative environment and want to play a key role in shaping the firm’s success, this is the opportunity for you!
ROLE AND RESPONSIBILITIES
- Lead development and execution of proposals, qualifications, SF330s, and presentations for standard and high-priority pursuits.
- Coordinate with technical teams to ensure accurate and persuasive proposal content.
- Lead creation and continuous improvement of marketing collateral and materials including resumes, project sheets, case studies, qualifications, pursuit graphics, and award submissions.
- Write and edit project narratives, staff bios/resumes, and cover letters tailored to client requirements and differentiated from competitors.
- Ensure consistency in branding across all materials.
- Serve as a strategic resource and asset to project teams, providing marketing expertise and guidance.
- Drive process improvements to enhance proposal quality, efficiency, and win rates.
- Conduct market intelligence research and competitive analysis to help inform go/no-go decisions and win strategies as required.
- Manage and update opportunity tracking in CRM/Unanet and maintain marketing databases as required.
BASIC QUALIFICATIONS
- Associate’s or Bachelor's degree in Marketing, Communications, Journalism, or related field; equivalent experience considered.
- 4+ years of progressive marketing experience in the A/E/C or professional services industry.
- Experience with Adobe InDesign preferred.
- Excellent knowledge of Microsoft Office Suite.
- Exceptional writing, editing, and communication skills with ability to translate complex technical concepts into client-focused narratives.
- Demonstrated expertise as a solid contributor with ability to manage multiple projects simultaneously.
- Experience with CRM/database platforms (Unanet or similar).
- Portfolio demonstrating successful proposals or marketing campaigns.
- Professional involvement in industry organizations (SMPS, AIA, ACEC, AGC, ULI); CPSM designation a plus.
- Strategic thinking and problem-solving.
- Strong understanding of marketing and business development principles, proposal workflows, and compliance requirements.
- Continuous improvement mindset.
- Collaborative, proactive, and adaptable under shifting priorities.
- Proactive and resourceful approach.
- Strong organizational and time management skills.
- Excellent written communication and project management skills.
- Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
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Find Proposal Specialist JobsProposal Specialist Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Collabera3
- LaBella Associates3
- DPR Construction2
- GHD2
- Baker Hughes Company1
Top Industries Hiring
- Consulting & Professional Services7
- Construction & Real Estate5
- Manufacturing3
- Technology & Software3
- Energy2
What Employers Look For
The qualifications that appear most often in proposal specialist jobs.
- Bachelor's degree in English, communications, business, or a related field
- Experience writing and editing responses to federal or commercial RFPs and RFQs
- Proficiency in Microsoft Word, Excel, and SharePoint for proposal production
- Familiarity with proposal management tools such as Loopio, RFPIO, or Qvidian
- Knowledge of Federal Acquisition Regulation compliance and Section L and M requirements
- APMP Foundation or Practitioner certification preferred for federal contracting roles
Tips for Your Proposal Specialist Job Search
Tailor your resume to each RFP
Proposal specialists are evaluated on their ability to respond to specific requirements, so your resume should mirror the language of each job posting. Highlight experience with win themes, compliance matrices, and proposal volumes that match the employer's sector.
Quantify your proposal win rates
Hiring managers want to see outcomes, not just responsibilities. Call out the number of proposals you've managed, the contract values involved, and your team's win percentage wherever your past employer permits you to share that data.
Build a compliant writing sample portfolio
Many proposal specialist interviews require a writing exercise or request a sample. Prepare a redacted executive summary or technical volume that demonstrates Section L and M compliance, clear win themes, and clean formatting under realistic page constraints.
Apply early to roles that fit
Migrate Mate lists proposal specialist openings from across the United States in one place, so you can find roles that match your sector and apply directly to each listing without jumping across multiple job boards.
Target openings by contract vehicle experience
Federal and defense employers often filter candidates by familiarity with specific contract vehicles like IDIQ, GWAC, or GSA schedules. Flag any relevant experience prominently in your resume header or summary so screeners catch it before the first interview.
Prepare for live proposal exercises in interviews
Many hiring teams give candidates a timed writing or outlining task during the interview to test speed and structure under pressure. Practice responding to a short RFP excerpt with a compliant outline and concise win theme in under 30 minutes.
Proposal Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most proposal specialists?
The companies hiring the most proposal specialists right now include Collabera, LaBella Associates, and DPR Construction, with the largest share of openings in New York, Texas, and Arizona, based on current listings on Migrate Mate as of June 2026. Demand is consistently highest among defense contractors, large IT services firms, and healthcare systems with active government contracts.
How many proposal specialist jobs are remote?
About 13% of proposal specialist openings are fully remote or hybrid as of June 2026, making it one of the more remote-accessible roles in professional services. Grant writing, commercial RFP response, and technical editing positions tend to offer the most location flexibility, while roles tied to classified contracts or on-site production teams are more likely to require in-person work.
How do you become a proposal specialist?
Start with a degree in English, communications, journalism, or business, then gain writing experience in any professional setting, including marketing, technical writing, or grants administration. Study the proposal development lifecycle, learn to read RFPs for compliance requirements, and get familiar with at least one proposal management platform. Earning an APMP Foundation certification signals credibility to federal and defense employers and accelerates entry into the field.
How do you get hired as a proposal specialist with little or no experience?
Entry points into proposal work often come through coordinator or proposal writer roles at staffing firms, nonprofits with grant programs, or small businesses that need help pursuing government contracts. Volunteer to write grant proposals for local organizations to build a portfolio, study publicly available winning proposals through government databases, and emphasize any experience with compliance-driven writing, tight deadlines, or cross-functional coordination in your application materials.
What does the proposal specialist interview process look like?
Most proposal specialist interviews begin with a phone or video screen focused on your experience with specific proposal types and your familiarity with the development lifecycle. A hiring manager or director typically conducts a deeper interview covering how you manage deadlines, coordinate subject matter experts, and ensure compliance with solicitation requirements. Many employers include a timed writing or outlining exercise before extending an offer, and references from past proposal team leads carry significant weight.
Where can I find and apply to proposal specialist jobs?
You can find and apply to proposal specialist jobs on Migrate Mate, which lists current openings from across the United States in one place. Find roles that match your sector, experience level, and preferred work arrangement, then apply directly to each listing.
See All Proposal Specialist Jobs
Jump back to the full list of openings and apply to any proposal specialist role that fits.
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