Mid Level Proposal Specialist Jobs

Who We Are

Cahill Contractors is a majority family- and woman-owned general contractor that specializes in construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill’s five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

Position Summary

Cahill Contractors is seeking an energetic and highly motivated marketing professional to join our Marketing team. The Marketing and Proposal Specialist will report to the Marketing Director.

• Commitment: You will own the RFP/RFQ process, develop and improve content, and maintain our client relationship database to track pursuits and leads.
• Collaboration: You will work closely with Cahill leadership and other internal clients as part of a high-performing marketing team.
• Continuous Improvement: You will use critical thinking skills to proactively help improve marketing resources and processes as well as be open-minded and willing to give and receive feedback.
• Integrity: You will thrive in a team environment while being able to work independently and efficiently.
• Safety: You will be a Cahill brand champion to develop content that promotes Cahill’s culture of Safety Above All Else and maintain our presence as an industry leader in Safety.

Responsibilities Include

- Lead the full proposal and pursuit process for RFQs, RFPs, and other qualifications-based submissions from initial review and kickoff through final production (in InDesign) and submission. Develop pursuit schedules, coordinate contributors, track deliverables, and ensure all requirements and deadlines are met.
- Manage content, layout, proofreading, editing and overall quality control.
- Lead team meetings and capture the proposal plan.
- Lead project interview preparations and develop presentations.
- Manage multiple proposals simultaneously, including analyzing requirements, writing original content, editing team contributions, coordinating logistics, and complying with specifications and deadlines.
- Conduct market, lead, and potential client research, as needed.
- Lead all necessary proposal close-out activities including updating CRM, asset and content library and organizing electronic filing.
- Manage and update marketing collateral including project exhibits, resumes, brochures, and presentation materials.
- Maintain CRM, asset and content library, and other databases, as needed.
- Assist in various other marketing functions (not limited to content marketing support, photo/video shoots, internal/external communication projects and events, etc.)

Qualifications & Skills

- Bachelor’s degree in communications, marketing, or similar field of study
- 5-7 years of architecture, engineering, and construction (AEC) industry marketing experience
- Experience in proposal coordination
- Excellent technical writing/editing skills and the ability to distill technical narratives into creative, engaging content
- Adobe Creative Suite experience (specifically InDesign familiarity)
- Ability to organize and prioritize tasks to meet critical deadlines
- Desire to contribute as part of a winning team and actively participate in a culture of appreciation and purpose
- Knowledge of CRM (Treblehook, Salesforce, or similar) preferred
- Knowledge of CMS Web/Intranet platforms (WordPress, Joomla, SharePoint) preferred

Physical Requirements

The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. This position will be regularly required to:

• Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
• Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Sit at a desk for prolonged periods of time working on a computer.
• Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times.
• Must be able to lift up to 30 pounds occasionally.

What Can Cahill Offer You?

- Employment – This is a full-time hybrid position located in downtown San Francisco. In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
- Healthcare Benefits - We provide coverage options with a PPO plan, an HMO plan, including Kaiser. Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options are available for spouse/partner and family coverage. Additionally, we offer a Medical FSA option.
- Retirement - Our 401(k) plan includes significant employer matching and an annual discretionary contribution. We also offer financial advisors to help you plan for your future.
- Time Off - We understand the importance of balancing work and personal life. Our flexible PTO package allows you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and will accrue 3 additional weeks of PTO in the first year.
- Volunteer Time Off - We provide paid time-off for volunteering, so our team members can make a meaningful impact to the communities we serve.
- Wellness Program Cahill's Wellness Program supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.

The base yearly salary for this exempt role is targeted between $90,000 – $115,000 depending on experience.

Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.