Proposal Specialist Jobs in New York
Proposal Specialist jobs in New York are active across a competitive market, with demand concentrated in government contracting, consulting, professional services, architecture and engineering, and healthcare administration, covering roles from entry-level proposal coordinator through senior proposal manager. The heaviest hiring activity is in New York City, Albany, and Buffalo, where anchor employers such as Deloitte, AECOM, and IBM maintain significant New York operations and regularly seek proposal professionals. The most in-demand specialties in New York include federal and state government proposals, RFP response management, and grant writing for regulated industries. Find a role that fits below and apply directly.
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Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in more than 30 practice groups, is seeking a full-time Proposal and Editorial Specialist to join our Marketing Department. This position leads the firm's proposal and RFP response efforts, helping drive business development success through the creation of compelling, client-focused proposals, presentations, and marketing materials. The role manages the proposal process from strategy and content development through production and delivery, ensuring quality, responsiveness, and compliance with client requirements.
The Proposal and Editorial Specialist also serves as a key content resource for business development, creating and editing a variety of materials, including proposals, website content, brochures, presentations, attorney biographies, and other business development communications. The position leverages approved AI tools and emerging technologies to enhance content development, research, editing, and knowledge management processes while maintaining accuracy, confidentiality, and compliance with firm standards.
This is a hybrid opportunity that can be based in our Albany, Buffalo, Rochester, or Syracuse, New York office.
Key Responsibilities
Proposal & Business Development Support
Lead the development of proposals, RFP responses, pitches, qualifications packages, and presentations.
Research, gather, write, and edit content tailored to specific clients, industries, and opportunities.
Collaborate with attorneys and subject matter professionals to develop compelling, client-focused responses.
Manage proposal timelines and coordinate the review, production, and delivery process.
Ensure quality control, brand consistency, and compliance with client requirements.
Track proposal activity, analyze results, report on key metrics, and provide recommendations to improve outcomes.
Content Management & Technology
Maintain marketing, proposal, and experience databases.
Utilize approved AI tools to support research, writing, editing, and content customization.
Develop efficient workflows and best practices for content development while validating AI-generated content for accuracy and compliance.
Monitor emerging technologies and recommend improvements to marketing and business development processes.
Marketing & Communications Support
Provide writing and editing support for marketing collateral, website content, attorney announcements, award submissions, and other communications.
Assist with marketing events, webinars, sponsorships, and other firmwide business development initiatives as needed.
Job Requirements
Bachelor’s degree in marketing, communications, journalism, English, or a related field preferred.
Experience in proposal development, business development, marketing, communications, or a related field.
Previous experience responding to RFPs, RFIs, or professional services pursuits is strongly preferred.
Strong writing, editing, proofreading, and project management skills.
Experience using AI-powered tools to support content development and business processes.
Advanced proficiency with Microsoft Office (including Copilot) and experience with design and content development tools such as Adobe Creative Suite and Canva.
Strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.
Ability to build effective relationships and collaborate with attorneys and professional staff at all levels.
At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations. This position's salary range is between $70,000 to $85,000, negotiable based on years’ experience.
An offer of employment from Bond is contingent on:
Completion of a satisfactory conflicts check
Completion of a satisfactory background check
Completion of a satisfactory reference check
Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration.
Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in more than 30 practice groups, is seeking a full-time Proposal and Editorial Specialist to join our Marketing Department. This position leads the firm's proposal and RFP response efforts, helping drive business development success through the creation of compelling, client-focused proposals, presentations, and marketing materials. The role manages the proposal process from strategy and content development through production and delivery, ensuring quality, responsiveness, and compliance with client requirements.
The Proposal and Editorial Specialist also serves as a key content resource for business development, creating and editing a variety of materials, including proposals, website content, brochures, presentations, attorney biographies, and other business development communications. The position leverages approved AI tools and emerging technologies to enhance content development, research, editing, and knowledge management processes while maintaining accuracy, confidentiality, and compliance with firm standards.
This is a hybrid opportunity that can be based in our Albany, Buffalo, Rochester, or Syracuse, New York office.
Key Responsibilities
Proposal & Business Development Support
Lead the development of proposals, RFP responses, pitches, qualifications packages, and presentations.
Research, gather, write, and edit content tailored to specific clients, industries, and opportunities.
Collaborate with attorneys and subject matter professionals to develop compelling, client-focused responses.
Manage proposal timelines and coordinate the review, production, and delivery process.
Ensure quality control, brand consistency, and compliance with client requirements.
Track proposal activity, analyze results, report on key metrics, and provide recommendations to improve outcomes.
Content Management & Technology
Maintain marketing, proposal, and experience databases.
Utilize approved AI tools to support research, writing, editing, and content customization.
Develop efficient workflows and best practices for content development while validating AI-generated content for accuracy and compliance.
Monitor emerging technologies and recommend improvements to marketing and business development processes.
Marketing & Communications Support
Provide writing and editing support for marketing collateral, website content, attorney announcements, award submissions, and other communications.
Assist with marketing events, webinars, sponsorships, and other firmwide business development initiatives as needed.
Job Requirements
Bachelor’s degree in marketing, communications, journalism, English, or a related field preferred.
Experience in proposal development, business development, marketing, communications, or a related field.
Previous experience responding to RFPs, RFIs, or professional services pursuits is strongly preferred.
Strong writing, editing, proofreading, and project management skills.
Experience using AI-powered tools to support content development and business processes.
Advanced proficiency with Microsoft Office (including Copilot) and experience with design and content development tools such as Adobe Creative Suite and Canva.
Strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.
Ability to build effective relationships and collaborate with attorneys and professional staff at all levels.
At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations. This position's salary range is between $70,000 to $85,000, negotiable based on years’ experience.
An offer of employment from Bond is contingent on:
Completion of a satisfactory conflicts check
Completion of a satisfactory background check
Completion of a satisfactory reference check
Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration.
See All 6 Proposal Specialist Jobs in New York
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Find Proposal Specialist JobsProposal Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Proposal Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What New York Employers Look For
The qualifications that appear most often in proposal specialist jobs across New York.
- Bachelor's degree in English, communications, business, or a related field
- Demonstrated experience writing and managing proposals or RFP responses
- Proficiency with Microsoft Office Suite, especially Word and PowerPoint
- Familiarity with government contracting requirements, including FAR and proposal compliance standards
- Strong project management skills with ability to coordinate multiple stakeholders under deadline
- Experience using proposal management software such as Loopio, RFPIO, or similar platforms
Proposal Specialist Jobs in New York: Frequently Asked Questions
How do you become a proposal specialist in New York?
The most direct path is a bachelor's degree in communications, English, business, or a related field, followed by experience in a writing-intensive or project coordination role. New York does not require a state license to work as a proposal specialist. Many employers in government contracting or professional services value voluntary credentials such as the APMP Foundation or Practitioner certification, which signal formal training in proposal methodology and are recognized by major New York consulting and engineering firms.
Which companies hire proposal specialists in New York?
Employers hiring proposal specialists in New York right now include Labella Associates, Whitsons Culinary, and Bond, Schoeneck & King PLLC, based on current listings on Migrate Mate as of October 2026. New York's concentration of federal contractors, architecture and engineering firms, and large consulting practices means sustained year-round demand for proposal professionals across the state.
Which New York cities have the most proposal specialist jobs?
Rochester, Albany, and Buffalo have the most proposal specialist openings in New York. New York City dominates due to its density of consulting firms, financial institutions, and government contractors, while Albany's role as the state capital generates steady demand from firms pursuing state and municipal contracts, and Buffalo's growing professional services sector contributes a consistent share of openings.
How can I get hired as a proposal specialist in New York with little or no experience?
The most realistic entry path is moving from an adjacent writing or coordination role such as content writer, marketing coordinator, or executive assistant into a proposal coordinator position. Large New York-based consulting and engineering firms, including those with offices in the New York City metro, commonly hire proposal coordinators as a starting rung, requiring strong writing and organizational skills over direct proposal experience. Building a portfolio of writing samples, studying APMP fundamentals, and targeting firms that submit high volumes of state and city government proposals gives candidates without direct experience a concrete competitive edge.
Where can I find and apply to proposal specialist jobs in New York?
You can find and apply to proposal specialist jobs in New York on Migrate Mate, which lists current openings across the state. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to each position.
See All 6 Proposal Specialist Jobs in New York
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