Proposal Specialist Jobs in New York
Proposal Specialist jobs in New York are active across a competitive market, with demand concentrated in government contracting, consulting, professional services, architecture and engineering, and healthcare administration, covering roles from entry-level proposal coordinator through senior proposal manager. The heaviest hiring activity is in New York City, Albany, and Buffalo, where anchor employers such as Deloitte, AECOM, and IBM maintain significant New York operations and regularly seek proposal professionals. The most in-demand specialties in New York include federal and state government proposals, RFP response management, and grant writing for regulated industries. Find a role that fits below and apply directly.
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See related jobsKey Responsibilities:
- Create detailed budgets for sponsored proposals and budget consistency.
- Interpret and apply budget guidelines according to university and sponsor-specific policies.
- Act as a point of contact for clarifying budget policies with sponsors and responding to inquiries on budget items.
- Work closely with Proposal & Project Managers, PIs, and administrative staff to provide guidance on budget creation, adjustment processes, and policy compliance.
- Identify and implement opportunities to streamline budgeting process, enhancing efficiency and compliance.
- Administrative responsibilities in support of pre- and post-award activities.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
- Bachelor’s degree and 2 years’ technical or administrative experience, or an equivalent combination of education and experience
- Proficiency in Adobe and Microsoft Office demonstrated experience with Microsoft Excel
- Strong math skills for developing and managing budgets
- Ability to work in a diverse, deadline-driven environment
- Attention to detail and ability to work with a high degree of accuracy
- Applicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization
Key Responsibilities:
- Create detailed budgets for sponsored proposals and budget consistency.
- Interpret and apply budget guidelines according to university and sponsor-specific policies.
- Act as a point of contact for clarifying budget policies with sponsors and responding to inquiries on budget items.
- Work closely with Proposal & Project Managers, PIs, and administrative staff to provide guidance on budget creation, adjustment processes, and policy compliance.
- Identify and implement opportunities to streamline budgeting process, enhancing efficiency and compliance.
- Administrative responsibilities in support of pre- and post-award activities.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
- Bachelor’s degree and 2 years’ technical or administrative experience, or an equivalent combination of education and experience
- Proficiency in Adobe and Microsoft Office demonstrated experience with Microsoft Excel
- Strong math skills for developing and managing budgets
- Ability to work in a diverse, deadline-driven environment
- Attention to detail and ability to work with a high degree of accuracy
- Applicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization
See All 5 Proposal Specialist Jobs in New York
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Find Proposal Specialist JobsProposal Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Proposal Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What New York Employers Look For
The qualifications that appear most often in proposal specialist jobs across New York.
- Bachelor's degree in English, communications, business, or a related field
- Demonstrated experience writing and managing proposals or RFP responses
- Proficiency with Microsoft Office Suite, especially Word and PowerPoint
- Familiarity with government contracting requirements, including FAR and proposal compliance standards
- Strong project management skills with ability to coordinate multiple stakeholders under deadline
- Experience using proposal management software such as Loopio, RFPIO, or similar platforms
Proposal Specialist Jobs in New York: Frequently Asked Questions
How do you become a proposal specialist in New York?
The most direct path is a bachelor's degree in communications, English, business, or a related field, followed by experience in a writing-intensive or project coordination role. New York does not require a state license to work as a proposal specialist. Many employers in government contracting or professional services value voluntary credentials such as the APMP Foundation or Practitioner certification, which signal formal training in proposal methodology and are recognized by major New York consulting and engineering firms.
Which companies hire proposal specialists in New York?
Employers hiring proposal specialists in New York right now include Labella Associates, SOCOTEC, and University at Buffalo - SUNY, based on current listings on Migrate Mate as of August 2026. New York's concentration of federal contractors, architecture and engineering firms, and large consulting practices means sustained year-round demand for proposal professionals across the state.
Which New York cities have the most proposal specialist jobs?
Buffalo, New York, and Syracuse have the most proposal specialist openings in New York. New York City dominates due to its density of consulting firms, financial institutions, and government contractors, while Albany's role as the state capital generates steady demand from firms pursuing state and municipal contracts, and Buffalo's growing professional services sector contributes a consistent share of openings.
Are there remote proposal specialist jobs in New York?
Yes, and more than most fields. Proposal specialist work is fundamentally document-driven and deadline-focused, which makes it well suited to remote arrangements. About 100% of proposal specialist openings tied to New York are remote or hybrid as of August 2026, reflecting how widely employers have embraced flexible work for this role. Fully remote positions tend to cluster in RFP writing and grant writing sub-specialties where in-person collaboration is minimal.
How can I get hired as a proposal specialist in New York with little or no experience?
The most realistic entry path is moving from an adjacent writing or coordination role such as content writer, marketing coordinator, or executive assistant into a proposal coordinator position. Large New York-based consulting and engineering firms, including those with offices in the New York City metro, commonly hire proposal coordinators as a starting rung, requiring strong writing and organizational skills over direct proposal experience. Building a portfolio of writing samples, studying APMP fundamentals, and targeting firms that submit high volumes of state and city government proposals gives candidates without direct experience a concrete competitive edge.
Where can I find and apply to proposal specialist jobs in New York?
You can find and apply to proposal specialist jobs in New York on Migrate Mate, which lists current openings across the state. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to each position.
See All 5 Proposal Specialist Jobs in New York
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