Purchasing Assistant Jobs in New Mexico

INTRODUCTION

Interviews are anticipated to be conducted within two (2) weeks of closing date.

The New Mexico Department of Transportation (NMDOT) provides a safe and efficient transportation system for the traveling public while promoting economic development and preserving New Mexico's environment. The Procurement Division is responsible to secure the procurement of commodities at the best obtainable price and delivery while maximizing service to our customers both internal and external. The Purchasing Division is able to research, coordinate, and consolidate purchasing requirements and establish General Services and IT Price Agreements/Contracts for G.O. and Districts. Along with, handling the Departments contracts for Information Systems and special projects through the RFP process and contracts for Capital Improvement Projects.

As a valued new employee to NMDOT, you may be eligible to receive three (3) days of administrative leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.

ROLE AND RESPONSIBILITIES

Why does the job exist?

This position is responsible for processing Invitation to Bids (ITB's) which will convert into price agreements.

Directing internal programs in developing, implementation, monitoring and management of contractual documents in accordance with the NMSA Chapter 13 State Procurement Code, DFA Rules, NMAC and the NMDOT Standard Specs for Highway and Bridge Construction Manual, internal policies and procedures and other duties as assigned.

Process all General and IT sole source procurements, emergency procurements and requests for proposals (RFP's).

Provide guidance and assistance to internal and external customers to ensure compliance with applicable laws, rules and regulations when procuring goods and services.

The primary responsibilities of this position will include:

• Reviewing, analyzing, developing, and processing a variety of procurement documents, including Invitations to Bid (ITBs), Requests for Proposals (RFPs), Price Agreements, Amendments, Sole Source Justifications, Emergency Procurements, Small Purchases, and Professional Service Contracts.
• Conducts thorough audits of purchase orders to ensure compliance with all applicable laws, rules, and regulations by obtaining and reviewing accurate supporting documentation from end users.
• Demonstrate strong organizational and time-management skills to meet strict deadlines in a high-volume environment.
• Provides exceptional customer service to internal and external customers and serves as a resource on procurement processes related to heavy equipment, trucks, cabs and chassis, hook hoist systems, fleet vehicles, and related commodities.
• Requires working knowledge of New Mexico Procurement Code (Chapter 13 NMSA 1978), New Mexico Department of Finance and Administration (DFA) MAPs, and New Mexico Administrative Code (NMAC), ensuring all procurement activities remain compliant with state regulations.

CUSTOMERS

New Mexico Department of Transportation (NMDOT) internal/external customers.

MINIMUM QUALIFICATIONS

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

EMPLOYMENT REQUIREMENTS

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.

WORKING CONDITIONS

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Must be able to lift 25 lbs.

SUPPLEMENTAL INFORMATION

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Agency Contact Information: Angela Martinez, (505) 570-7940 Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.