Purchasing Assistant Jobs

Carefree Janitorial Supply is a family-owned company specializing in professional cleaning supplies, janitorial equipment, and facility maintenance products. We serve businesses and organizations by providing a broad selection of cleaning chemicals, paper products, sanitation supplies, and essential maintenance equipment. Our goal is to help customers maintain clean, safe, and well-organized facilities through dependable products, consistent service, and reliable supply solutions.

Position Overview

We are seeking a dependable, organized, and detail-oriented Purchasing Assistant to support our purchasing and supply operations. This position plays an important role in maintaining product availability and ensuring that purchasing activities run smoothly. The ideal candidate will assist with processing orders, communicating with vendors, monitoring inventory levels, and coordinating deliveries. This role requires accuracy, good communication skills, and the ability to stay organized while handling multiple purchasing tasks.

Key Responsibilities

• Assist with purchasing cleaning chemicals, janitorial supplies, paper products, sanitation materials, and maintenance equipment.
• Prepare, review, and process purchase orders based on inventory requirements and anticipated customer demand.
• Communicate with suppliers and vendors to request pricing information, confirm product availability, and coordinate delivery schedules.
• Monitor inventory levels and help identify products that need to be reordered to prevent shortages.
• Track outstanding purchase orders and follow up with vendors regarding delayed, incomplete, or backordered shipments.
• Review invoices, order confirmations, packing slips, and purchasing records to ensure that information is accurate.
• Maintain organized vendor contacts, product information, pricing records, and purchasing documentation.
• Assist with comparing supplier prices and reviewing available purchasing options.
• Coordinate with warehouse and sales teams to confirm product requirements and support timely order fulfillment.
• Help resolve purchasing discrepancies, including incorrect quantities, damaged products, and delivery issues.
• Update internal spreadsheets and inventory records to maintain accurate purchasing information.
• Provide general administrative support to the purchasing department and assist with daily operational tasks.

Qualifications

• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Basic computer proficiency, including email, spreadsheets, and data entry.
• Ability to prioritize tasks, manage multiple requests, and meet deadlines.
• Dependable, responsible, and comfortable working independently as well as part of a team.
• Willingness to learn purchasing procedures, product categories, and inventory management processes.

Preferred Skills

• Previous experience in purchasing, procurement, inventory control, or administrative support.
• Familiarity with wholesale distribution, janitorial supplies, cleaning products, or warehouse operations.
• Experience preparing purchase orders, reviewing invoices, and maintaining vendor records.
• Ability to communicate professionally with suppliers and coordinate routine order-related matters.

What We Offer

• On-the-job training and opportunities to develop purchasing and supply management skills.
• A collaborative work environment with opportunities to interact with different departments.
• Hands-on experience with vendor coordination, inventory planning, and purchasing processes.
• Opportunities to contribute to the company's daily operations and continued development.

Join Our Team

If you are organized, detail-oriented, and enjoy coordinating orders, working with suppliers, and keeping daily operations on track, we encourage you to apply for the Purchasing Assistant position at Carefree Janitorial Supply. We welcome candidates who are eager to learn, take initiative, and contribute to a dependable and efficient purchasing team.

Pay: $20.30 - $23.90 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person