Purchasing Assistant Jobs
Purchasing Assistant jobs are open across manufacturing, retail, healthcare, and government, covering specializations in procurement coordination, vendor management, and inventory control, from entry-level to senior support roles. Scan the live roles below and apply to whichever ones fit.
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Grunley Construction is a leading general contractor specializing in high-profile commercial, institutional, and government projects in the DMV. With a reputation for excellence, innovation, and integrity, we deliver complex construction projects that meet the highest standards of quality and safety. Our team is committed to fostering collaboration and continuous improvement, ensuring that every project exceeds client expectations. Join us and be part of a company that values professional growth, teamwork, and making a lasting impact on the communities we serve.
The Assistant Purchasing Agent is responsible for assisting the Purchasing Department in procuring subcontractors and professional services related to necessary construction trades able to perform construction duties on all company projects.
Reports to: Purchasing Manager
Required Experience:
The Assistant Purchasing Agent requires one (1) year of experience working in the construction industry, with background knowledge of:
- Contracts, Costs, Scheduling, & Estimating.
- Construction means and methods.
- General knowledge of the overall operations of a general contracting company.
Preferred Education/Experience:
- Bachelor's degree in a related field.
- Experience with Procore.
- Estimating or purchasing experience.
Preferred Skills:
- Must possess strong team building, interpersonal, and problem-solving skills.
- Strong ability to make a decision.
- Strong negotiation abilities.
- Ability to understand complex problems and to collaborate and explore alternative solutions.
- Ability to make decisions which have moderate impact on immediate work unit.
Must be a US Citizen.
Functions/Responsibilities
Develop scopes of work
- Examine and interpret drawings, specifications, technical requirements, logistics, schedule, qualifications, general requirements and conditions, and other Prime Contract and Grunley safety requirements to determine contractual obligations and flow down requirements.
- Review details for practicality of Construction, Operations, and Maintenance.
- Prepare after bid contract scope packages for Lump Sum, Unit Price, Design/Build, and CMc contracts.
Negotiate Subcontracts, Purchase Orders, and Professional Service Agreements
- Solicit subcontractor and supplier pricing.
- Prepare for distribution of subcontract agreements, purchase orders, and professional service agreements and associated Prime Contract Documents and exhibits.
- Conduct in person and over the phone scope review meetings with competitive bidders to ensure bids are based on equal scopes of work.
- Verifies proper subcontractor and supplier scopes prior to and during negotiation.
- Make appropriate award decisions in Grunley Construction Company’s interest.
- Build and maintain relationships with subcontractors and vendors.
- Maintain project budget and buyout logs and track the budget through buyout and construction.
Manage Risk
- Perform interviews of potential subcontractors and vendors and adequately document for future use.
Our benefits package is designed to support employee well-being and financial security, including employer-sponsored health and life insurance, paid time off for sick leave, maternity/paternity leave, jury duty, and vacation, and retirement options like 401(k) plans. Other compensation opportunities may include overtime and bonuses. Comprehensive benefits will be discussed during the recruitment process; benefit eligibility is determined by tenure, position and/or plan documents. The salary range for this role will be $75,000.00-$105,000.00.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@grunley.com or by phone at 240-399-6162 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
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Find Purchasing Assistant JobsPurchasing Assistant Job Market
Who's Hiring
Top Industries Hiring
- Retail
- Automotive
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in purchasing assistant jobs.
- Proficiency in ERP or procurement software such as SAP, Oracle, or Coupa
- Experience creating, processing, and tracking purchase orders
- Strong data entry accuracy and attention to detail in vendor records
- Associate or bachelor's degree in business, supply chain, or a related field
- Ability to communicate with vendors and internal stakeholders via email and phone
- Familiarity with inventory management principles and basic supply chain workflows
Tips for Your Purchasing Assistant Job Search
Tailor your resume for procurement systems
List the purchasing or ERP software you've used by name, such as SAP, Oracle, or Coupa. Hiring managers scan for these terms first. Vague phrases like 'procurement software' get overlooked where specific system names get noticed.
Quantify your vendor and order work
Hiring managers for purchasing assistant roles want to see scale. Note how many purchase orders you processed weekly, how many vendors you coordinated with, or how much in spend you helped manage, even roughly.
Apply early to roles that fit
Migrate Mate lists purchasing assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter for industry when targeting openings
Purchasing assistant duties differ significantly by industry. Healthcare buyers work with compliance-heavy suppliers, while manufacturing roles focus on raw materials and lead times. Target postings that match the supply chain environment you know best.
Prepare for scenario questions on supplier issues
Interviewers often ask how you handled a late delivery, a pricing discrepancy, or a vendor who went unresponsive. Have two or three specific examples ready that show how you escalated or resolved the situation without disrupting operations.
Follow up with a targeted thank-you note
After a purchasing assistant interview, reference a specific topic you discussed, such as a supplier category or inventory challenge the team mentioned. This shows you were listening and understand the operational context, not just the job description.
Purchasing Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most purchasing assistants?
The most active employers for purchasing assistants right now are D.R. Horton, Midwest Shooting Center, and Kiss Products, and the most openings are in California, Ohio, and New York, based on current listings on Migrate Mate as of August 2026. Large manufacturers, hospital systems, and government contractors tend to post consistently throughout the year.
How many purchasing assistant jobs are remote?
About 15% of purchasing assistant openings are fully remote or hybrid as of August 2026, though the role is more often on-site than many office jobs. Sub-functions like purchase order processing, vendor communication, and data entry are the most likely to be offered remotely, while roles tied to warehouse receiving or in-person supplier meetings are typically on-site.
How do you become a purchasing assistant?
Start by building familiarity with purchase order workflows, which you can do through coursework in supply chain or business administration. Learn at least one common ERP platform, even at a basic level, since employers filter for system experience early. Roles in inventory coordination, administrative support, or order entry are common entry points that build directly relevant experience for a purchasing assistant position.
Can you get a purchasing assistant job with little or no experience?
Yes, many purchasing assistant roles are designed as entry-level positions and prioritize attention to detail, data accuracy, and communication skills over prior purchasing experience. Highlighting any experience with order tracking, vendor correspondence, spreadsheet management, or administrative coordination can substitute for direct procurement history. Earning a certification in supply chain fundamentals also helps you compete without a long work history in buying.
What does the purchasing assistant interview process look like?
Most purchasing assistant interviews involve an initial phone screen with HR followed by one or two rounds with the procurement or operations team. Expect questions about how you handle competing priorities, your experience with purchase orders or vendor communication, and how you catch errors in data entry. Some employers include a short practical exercise, such as reviewing a sample order or identifying a discrepancy in a spreadsheet.
Where can I find and apply to purchasing assistant jobs?
You can find and apply to purchasing assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your background and location preferences, then apply directly to each one that fits.
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