Real Estate Operations Jobs in San Jose, CA

Responsibilities

Team Overview: Real Estate and Facilities (RE&F), a division of the Corporate Services department, was established in June 2015. Since then, RE&F has grown alongside our organization, managing a vast global footprint. Our meticulous management model encompasses the entire real estate lifecycle, from space planning and transaction management to project management, facilities management, and EHS. With a passion for innovation and a commitment to excellence, we strive to create inspiring spaces that foster collaboration and unleash the full potential of our teams.

Role Summary: We are seeking a stellar Assistant Project Manager to assist the Company with our office projects in our extensive portfolio across the North and South America regions. In this role, you will be supporting the GRE team and cost managers to optimize office project finances and work closely with our internal stakeholders and external partners to inform and align our approval and processing activities.

Responsibilities:
- Responsible for managing payment and change order requests. You will be working closely with our internal Procurement, Legal, and Accounts Payable teams and respond to work and budget requests from external consultants, including general contractors, project managers, cost managers, architects, and furniture vendors.
- Work with our internal cost manager to review and manage real estate project costs.
- Create and maintain reports/logs to reflect budgets, invoices, and committed costs; budget variances; cash flow projections; project contingencies, and contractual changes for individual projects.
- Manage the coordination of cost information across various internal systems.
- Responsible for conducting and maintaining project close-out documents.
- Assist with maintaining compliance by consistently applying company policies and procedures.
- Helping to coordinate and manage project tasks and deliverables and analyzing data as required.
- Collaborate with the Project Manager and internal partner teams to improve the processing methods and systems over time to increase efficiencies.
- Build alignment and consensus, and have an effective and positive collaboration impact across teams to support the execution of project delivery strategies.

Qualifications

Minimum Qualifications:
- Strong educational background with problem-solving and analytical skills (e.g., business, engineering, architecture, or related fields).
- 2+ years of work experience in the design and construction industry, focusing on commercial real estate.
- Excellent analytical thinking, ability to track data, schedules, and resources effectively and problem-solving skillsets.
- Strong communication and collaboration, able to work effectively in cross-functional teams.
- Great attention to detail, time management, ability to act agile and flexibly and ability to respond to changing project needs.
- Self-motivated with a strong desire to learn, growth-oriented.

Preferred Qualifications:
- Familiarity with project management tools or software.
- Familiarity with construction industry terms and processes.
- Exposure to scheduling, budgeting, or risk management.

About TikTok

TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.

Why Join Us

Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy – a mission we work towards every day. We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

TikTok Accommodation

TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request

Job Information

【For Pay Transparency】Compensation Description (Annually) The base salary range for this position in the selected city is $86400 - $136000 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.

Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).

The Company reserves the right to modify or change these benefits programs at any time, with or without notice.

For Los Angeles County (unincorporated) Candidates:
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.