Real Estate Operations Jobs

Operations Manager

Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Manager. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You: Team Operator

What You’re Great At:

You are an organized, methodical, and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You are an empire protector focused on protecting the time and resources of yourself and the rest of the team.

What You’ll Do:

• Build, implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals.
• Use AI and technology to streamline team operations, and stay curious about new capabilities. Bring them to the team and build the workflows that put them to work.
• Collaborate with the Operator and Teams Marketing Department on marketing strategies, including Real Luxury syndication, social media strategy, and all transaction-specific digital and print marketing and oversee and ensure their successful execution.
• Hiring and leadership of virtual support staff, and in-house staff if applicable.
• Own the agent onboarding process, including holding trainings in person and virtually.
• Create and own systems for maintaining integrity of the database, including holding agents accountable to activities.
• Follow the systems for our productivity rhythms to ensure agent productivity.
• Manage the quality of all listing launches and contract to close, including overseeing a virtual professional who completes many of the tasks and creating systems for increased efficiencies and experience.
• Provide a world-class experience for clients through phone and email on behalf of the team through contract and beyond.
• Oversee transaction coordination, ensuring files stay on track by monitoring milestones and contingencies, coordinating appointments, inspections, and closings, and following up with agents, clients, and other parties as needed. Manage any team transaction coordinators and ensure milestones and commission statements are properly monitored, without assuming the agent’s advisory responsibilities.
• Generate reviews and referrals from clients during and after the transaction.
• Support the team growth efforts through posting recruiting ads, calling agent recruits, and scheduling appointments for Team Operator.
• Plan and execute events for clients that are done at a high level to drive business referrals.
• Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses.
• Create and maintain the team’s operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.
• Own Jaynie's calendar & priorities: Manage her schedule, protect her time, anticipate conflicts and keep priorities moving.
• Manage Jaynie’s communications: Monitor email and communications, flag urgent items, draft responses and ensure follow-up happens.
• Keep the team leader informed of any challenges that arise and bring potential solutions.
• Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.

Skills and Character Necessary:

• Notice and take pride in the details
• Team player
• Proven ability to lead yourself and others with conviction
• Self-motivated
• Growth-minded and eager to experiment with technology and AI
• Owning projects once asked to do them and following up with status updates
• Ability and desire to focus on one task for at least an hour during time blocks
• Positive and direct communication, both written and verbal
• Ability to problem solve and use critical thinking daily
• Have a “do whatever it takes” mentality
• Follow a current process as well as improving them and create new processes
• Learning-based and growth-minded
• Proactive vs. reactive
• Impeccably organized
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills
• Concerned about doing things the right way
• Calm and motivated under pressure
• Have patience with a high volume, detailed role
• Use social media for the benefit of the company as an ambassador
• Flexible

Required Background:

• Requires a prior work history that demonstrates the ability to plug into and improve existing systems, understand complexities of a process flow and lean processes, and provide an enthusiastic level of support to a team
• Ability to write reports, business correspondence, and procedure manuals
• 2+ years experience in an operations role

Other Details:

• Compensation, depending on experience, ranges from $70,000-75,000 per year.
• Primarily remote, working from home daily, with in-person responsibilities as needed
• We are excited to meet the person(s) that truly believe they could be a match!

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of real estate operations experience do you have?

License/Certification:

• New Jersey Real Estate License (Preferred)

Work Location: Hybrid remote in Westfield, NJ 07090