Remote Real Estate Operations Jobs

Real Estate Operations Coordinator (Remote)

Stephanie Young Group

Position Overview

The Stephanie Young Group is looking for a proactive, highly organized Real Estate Operations Coordinator to help keep our high-volume real estate business running smoothly. You'll support daily operations, manage listings from pre-market through launch, coordinate with team members and vendors, support Stephanie's schedule, and help ensure every client receives an exceptional experience.

This is much more than an administrative position. We're looking for someone who enjoys building systems, solving problems, taking ownership, and continuously improving how the business operates. You'll be trusted to manage projects from start to finish, anticipate needs before they arise, and create organization in a fast-paced environment.

This role is ideal for someone who doesn't wait to be told what to do. We value professionals who take initiative, anticipate needs, improve systems, communicate proactively, and take ownership of projects from start to finish. If you're energized by creating organization, solving problems, and helping a growing business operate more efficiently, you'll thrive here.

We're hiring for a Real Estate Operations Coordinator today, but we're building for the future. As you demonstrate leadership, sound judgment, reliability, and consistent ownership, you'll have the opportunity to grow into a Real Estate Operations Manager role with increased responsibility, autonomy, and leadership within the Stephanie Young Group.

About Stephanie Young Group

At the Stephanie Young Group, our mission is simple: Guiding You Home with Aloha.

"Aloha" is more than our slogan—it's the foundation of how we do business. It represents kindness, respect, compassion, genuine care, and building lasting relationships with every client we serve.

Based in Irvine, California, the Stephanie Young Group is a premier residential real estate team specializing in Orange County. We are committed to delivering an exceptional client experience through outstanding communication, innovative marketing, expert guidance, and meticulous attention to detail.

Our reputation has been built on honesty, integrity, professionalism, and an unwavering commitment to putting our clients' best interests first. Whether helping first-time buyers, luxury homeowners, investors, or families relocating, we believe every client deserves personalized service, transparency, and trusted advice throughout every step of the real estate journey.

As our business continues to grow, we're looking for team members who share our values, embrace accountability, take pride in their work, and are passionate about creating exceptional experiences. If you're someone who leads with integrity, takes ownership, continuously seeks improvement, and genuinely enjoys helping others succeed, you'll feel right at home with the Stephanie Young Group.

Job Details

• Position Type: Full-Time, Remote
• Working Days: Monday through Friday
• Work Schedule: 9:00 a.m. – 6:00 p.m. Pacific Time, including a one-hour unpaid meal break (40 hours per week)
• Starting Compensation: $2,000 USD per month, depending on experience and qualifications
• Growth Opportunity: Clear path to expanded responsibilities and future leadership opportunities

Responsiveness Expectations

We believe in maintaining excellent communication while also respecting personal time.

During your scheduled work hours (Monday through Friday, 9:00 a.m. – 6:00 p.m. Pacific Time), you are expected to be online, available, and responsive.

• Urgent client or transaction-related matters should receive a response within one hour whenever possible.
• Non-urgent emails or messages received after business hours should be responded to by the next business morning.
• If you will be unavailable during work hours for appointments or extended breaks, simply communicate that with the team in advance.

Key Responsibilities

Operations & Executive Support

• Manage daily operations and administrative workflows.
• Coordinate priorities across the team to ensure projects stay on schedule.
• Proactively manage Stephanie's calendar by protecting focus time, resolving scheduling conflicts, confirming appointments, and anticipating upcoming priorities.
• Maintain organized digital filing systems, contracts, compliance records, and operational documents.
• Track invoices, expenses, and administrative reporting.
• Coordinate with escrow officers, title companies, lenders, contractors, vendors, and service providers.
• Anticipate operational needs and proactively solve problems before they become issues.

Listing Management

• Enter and maintain MLS listings with a high level of accuracy.
• Coordinate photographers, stagers, cleaners, inspectors, contractors, handymen, and other vendors.
• Prepare and send listing timelines so sellers always know what to expect.
• Set up ShowingTime and maintain accurate showing instructions.
• Monitor showing activity and follow up on showing feedback.
• Prepare MLS remarks, property descriptions, and marketing copy.
• Design listing flyers and marketing materials using Canva.
• Coordinate print orders and pickup of marketing materials.
• Manage the Listing Concierge checklist and internal listing launch checklist.
• Coordinate photography, floor plans, video, drone footage, and virtual tours.
• Upload photos, videos, floor plans, and marketing assets to MLS and other marketing platforms.
• Ensure every listing launches professionally, accurately, and on schedule.

Transaction & Client Support

• Track transaction timelines, contingency deadlines, inspections, repairs, and escrow milestones.
• Prepare and manage transaction documents using DocuSign and other real estate platforms.
• Coordinate inspections, repair vendors, final walkthroughs, and closing activities.
• Communicate professionally with clients, agents, escrow, title, lenders, and vendors.
• Provide proactive updates so buyers and sellers always know what's happening next.
• Deliver a luxury-level client experience from listing through closing.

Marketing & Brand Management

• Design marketing materials using Canva.
• Coordinate Just Listed, Coming Soon, Open House, Just Sold, and client appreciation marketing.
• Schedule content across Instagram, Facebook, LinkedIn, YouTube, and Google Business Profile.
• Assist with newsletters, market updates, email campaigns, and farming campaigns.
• Maintain consistent branding across all marketing materials.
• Assist with YouTube uploads and digital marketing initiatives.

Systems & Process Improvement

• Continuously improve workflows, systems, templates, SOPs, and operational checklists.
• Identify inefficiencies and recommend better processes.
• Help implement AI tools and automation to improve productivity.
• Maintain CRM records, client tags, notes, and follow-up systems.
• Manage ongoing projects and ensure deadlines are consistently met.

Non-Negotiable Requirements

Candidates must meet all of the following qualifications:

• Available to work Monday through Friday, 9:00 a.m. – 6:00 p.m. Pacific Time.
• Extensive knowledge of residential real estate transactions and listing processes.
• Experience with MLS, DocuSign, and common real estate platforms.
• Excellent written and verbal English communication skills.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to work independently in a remote environment.
• Comfortable communicating directly with clients, agents, and vendors.
• Reliable high-speed internet and professional home office setup.
• Strong proficiency with Google Workspace.

Preferred Qualifications

Experience with any of the following is highly desirable:

• Canva
• ChatGPT or other AI tools
• ShowingTime
• Dotloop or Glide
• CRM platforms
• Meta Business Suite
• YouTube Studio
• Mailchimp
• Google Suites
• Email marketing platforms

What Success Looks Like

Within your first 90 days:

• Stephanie's calendar is organized and protected.
• Listings launch accurately and on schedule.
• Sellers receive proactive communication and know exactly what to expect.
• Marketing is executed consistently and professionally.
• Every transaction has a clear timeline with no missed deadlines.
• Systems become more efficient through your recommendations and improvements.
• Stephanie spends more time serving clients and less time managing details because you've taken ownership of day-to-day operations.

Why You'll Love Working Here

• Fully remote position with consistent weekday hours.
• Opportunity to grow into a senior operations leadership role.
• Work with an established Orange County real estate brand.
• Be trusted to make decisions, improve systems, and contribute ideas.
• Collaborative, supportive, and client-focused team environment.

How We Hire

We use AI-assisted tools during our initial screening process to help identify candidates who meet our core qualifications.

Our hiring process includes:

• Application Review
• Video Introduction
• Practical Skills Assessment
• Video Interview
• Paid Trial Project
• Final Offer

Who Thrives Here

This role is ideal for someone who doesn't wait to be told what to do. We value professionals who take initiative, anticipate needs, improve systems, communicate clearly, and take ownership of projects from start to finish.

If you enjoy creating organization, solving problems, and helping a growing business succeed, we'd love to hear from you.

Pay: $2,000.00 - $2,500.00 per month

Experience:

• Real estate administrative: 1 year (Required)

Language:

• English (Required)

Work Location: Remote