Real Estate Operations Jobs in California

OPERATIONS ADMINISTRATOR - REAL ESTATE

Stonegate West Real Estate Group | Palm Desert, California

Full-Time | In-Office – occasional flexible hours

About Stonegate West: Trust | Relationships | Results — it's more than a tagline, it's how we run our business.

The Role

Stonegate West Real Estate Group is looking for a full-time Operations Administrator to support the administrative, operational, marketing, and client-service activities of our real estate team. This is an execution-focused role built on accurate task completion, disciplined system maintenance, and reliable follow-through across listings, transactions, events, and internal processes. You'll work under the direction of our Director of Operations & Listings, within clearly documented systems and procedures — and you'll enjoy being the person who makes sure things actually get done, accurately, on time, and without requiring repeated follow-up.

Primary Responsibilities

You'll work with our Director of Operations & Listings and help keep the team's day-to-day business running smoothly.

Administrative & Operations Support

• Executing assigned administrative and operational tasks
• Tracking assigned tasks and reporting progress
• Helping maintain and improve our written procedures and checklists
• Assisting with special projects as the needs of the business evolve
• Maintaining organized digital and physical files

Database & Relationship Support

• Maintaining and updating our CRM, MLS, transaction systems, shared drives, files, and other internal systems
• Keeping client and contact records accurate and current
• Helping prepare lists and materials for client relationship programs

Marketing & Client Experience

• Coordinating our client Pop-Bys, including ordering, assembling, packaging, scheduling, and logistics
• Preparing event invitations, signage, materials, and supply lists
• Helping plan and execute client events

Transaction & Listing Support

• Preparing documents, files, marketing materials, and other items for review
• Assisting with listing marketing, flyers, signage, and open-house preparation
• Supporting listing and transaction workflows; uploading documents accurately and on time
• Coordinating vendor and agent access and appointments related to our listings

Executive Support

• Completing clearly defined, checklist-driven executive support tasks
• Coordinating scheduling, logistics, purchasing, and follow-up on approved items

In other words: lots of details, lots of moving pieces, and lots of opportunities to make yourself indispensable.

What We're Looking For

• Stays organized when several things are happening at once
• Follows a process all the way through to completion
• Keeps track of details and deadlines
• Works independently once a task or procedure is explained
• Communicates professionally by phone, email, and in person — with clients, vendors, agents, and escrow companies
• Learns new computer programs and systems quickly
• Proofreads their own work and takes pride in accuracy
• Recognizes when something is incomplete or doesn't look right, and asks questions when clarification is needed
• Keeps confidential information confidential
• Stays calm and resourceful when priorities change or plans go sideways
• Has a positive attitude and a sense of humor
• Gets genuine satisfaction from crossing things off a list

Real estate experience would certainly be helpful, but we are equally interested in someone with excellent administrative and organizational skills who can learn our business.

Technology: You don't have to know every system we use on your first day, but you do need to be comfortable with computers and able to learn software quickly. Strong working knowledge of Word, Excel, email, calendars, cloud-based file systems, and general office technology is important. Our systems include Buffini CRM, FLEX MLS, RealSmart Agent, Canva, Microsoft Office, Google Workspace, and shared task/file-management tools.

About the Position: This is a full-time, in-office position in Palm Desert during regular business hours, presently 8:30am - 5:30pm, with occasional schedule flexibility for client events or special projects. Every other month have Friday off in exchange for being on call on the weekend to respond to showing requests (received via e-mail), and possibly opening up properties for a showing.

This role is especially well suited to someone who likes being part of a small team, wants to understand how a successful real estate business operates, and enjoys taking on increasing responsibility as they demonstrate their abilities.

That's the job.

If that description sounds satisfying rather than intimidating, we would like to meet you.

Please submit your resume along with a brief note telling us why this position sounds like a good fit for you.

Qualified candidates will be asked to complete a personality assessment.

Compensation: $24 – $29 hourly, depending on experience and qualifications, plus bonuses and additional perks.

Office Location: Palm Desert, CA

Pay: $24.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person