Entry Level Receptionist Administrator Jobs
New grad receptionist administrator jobs attract recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on administrative coursework can matter more than a long resume. Most openings are on-site roles across Technology & Software, Education, and Healthcare & Medical Services, with employers like Jobot, STN Incorporated, and Terrestris Global Solutions hiring at this level now.
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INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
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Entry Level Receptionist Administrator Jobs: Frequently Asked Questions
How do I get an entry level receptionist administrator job?
Focus on demonstrating core administrative skills: scheduling, phone etiquette, data entry, and proficiency with office software like Microsoft Office or Google Workspace. Employers hiring at the entry level often value internship experience, volunteer front-desk work, or relevant coursework over years on a resume. A clean, organized application and a brief cover letter explaining your interest in an administrative role give you a real edge.
Which companies hire entry level receptionist administrators?
Companies hiring entry level receptionist administrators right now include Jobot, STN Incorporated, and Terrestris Global Solutions, based on current listings on Migrate Mate as of November 2026. Healthcare providers, professional services firms, and corporate offices tend to hire most actively at this level, as they depend on front-office staff to keep daily operations running smoothly.
Are there remote entry level receptionist administrator jobs?
Yes, though most receptionist administrator roles are on-site by nature. About 23% of entry level receptionist administrator openings are remote or hybrid as of November 2026, and these positions typically involve virtual reception, email management, or administrative support for distributed teams. Searching for hybrid options can open up more flexibility for candidates who prefer not to commute daily.
Are these new grad receptionist administrator jobs?
Yes, many of the listings here are new grad and junior roles that explicitly welcome candidates with zero to two years of experience, recent graduates, or applicants coming from internships. A new-grad-friendly posting typically avoids hard experience requirements, mentions training, and lists foundational skills rather than specialized credentials. These are strong starting points for anyone entering an administrative career for the first time.
Which industries hire the most entry level receptionist administrators?
Entry Level receptionist administrator roles concentrate in Technology & Software, Education, and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on organized front-office support and consistent client or patient communication, making them steady sources of entry level openings for candidates building their administrative careers.