Records Management Specialist Jobs
Records Management Specialist jobs are open across federal agencies, healthcare systems, financial institutions, and legal organizations, from entry-level positions to senior program managers, with specializations in electronic records systems, compliance auditing, and information governance. See the openings below and apply to the ones that match your experience.
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At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.
We Value:
- The Drive to Perform Beyond Perceived Limits.
- The Desire to Find Significance in All We Do.
- The Passion and Compassion That Powers Both
Responsibilities:
We are seeking a dynamic and detail-oriented Records Manager / Records Management Analyst to lead our organization's records and information governance initiatives. In this role, you will be responsible for ensuring USSOCOM's enterprise records are captured, classified, retained, and disposed of in compliance with federal law, DoD directives, and USSOCOM policy. This role operates at the intersection of compliance (legal mandates, audit readiness) and technology (Microsoft Purview Records Management, SharePoint, M365).
Required Qualifications:
- Active Secret clearance
- Three (3)+ years managing federal or DoD records programs (lifecycle management: creation, maintenance, use, disposition)
- Working knowledge and practical experience of 44 U.S.C. Chapters 29, 31, and 33 (Federal Records Act); 36 CFR Chapter XII (NARA regulations); DoD Directive 5015.02(DoD Records Management Program)
- Three (3)+ years experience managing records repositories in SharePoint (document libraries, in-place records management, content organizer)
- Familiarity with Microsoft Purview compliance features (retention labels, retention policies, disposition reviews)
- Ability to execute records disposition (transfer to NARA, destroy per schedule) in compliance with approved authorities
- Ability to train users on records responsibilities (what to save, where to save, how long to keep)
- CompTIA Security+ certification
- Ability to sit or stand for extended periods and perform computer-based work using standard office equipment.
- Requires frequent verbal communication, active listening, and visual acuity to perform job responsibilities effectively.
- Must follow site-specific safety, security, and dress standards.
ITility is an Equal Opportunity Employer
ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.
At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.
We Value:
- The Drive to Perform Beyond Perceived Limits.
- The Desire to Find Significance in All We Do.
- The Passion and Compassion That Powers Both
Responsibilities:
We are seeking a dynamic and detail-oriented Records Manager / Records Management Analyst to lead our organization's records and information governance initiatives. In this role, you will be responsible for ensuring USSOCOM's enterprise records are captured, classified, retained, and disposed of in compliance with federal law, DoD directives, and USSOCOM policy. This role operates at the intersection of compliance (legal mandates, audit readiness) and technology (Microsoft Purview Records Management, SharePoint, M365).
Required Qualifications:
- Active Secret clearance
- Three (3)+ years managing federal or DoD records programs (lifecycle management: creation, maintenance, use, disposition)
- Working knowledge and practical experience of 44 U.S.C. Chapters 29, 31, and 33 (Federal Records Act); 36 CFR Chapter XII (NARA regulations); DoD Directive 5015.02(DoD Records Management Program)
- Three (3)+ years experience managing records repositories in SharePoint (document libraries, in-place records management, content organizer)
- Familiarity with Microsoft Purview compliance features (retention labels, retention policies, disposition reviews)
- Ability to execute records disposition (transfer to NARA, destroy per schedule) in compliance with approved authorities
- Ability to train users on records responsibilities (what to save, where to save, how long to keep)
- CompTIA Security+ certification
- Ability to sit or stand for extended periods and perform computer-based work using standard office equipment.
- Requires frequent verbal communication, active listening, and visual acuity to perform job responsibilities effectively.
- Must follow site-specific safety, security, and dress standards.
ITility is an Equal Opportunity Employer
ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.
Records Management Specialist Jobs by Experience Level
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Find JobsRecords Management Specialist Job Market
Who's Hiring
Top Industries Hiring
- Government & Public Sector
- Healthcare & Medical Services
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in records management specialist jobs.
- Bachelor's degree in library science, information management, or a related field
- Experience with electronic document and records management systems such as Laserfiche or OpenText
- Knowledge of federal or state records retention schedules and regulatory compliance requirements
- Certified Records Manager credential or active pursuit of CRM certification preferred
- Proficiency with Microsoft 365 and SharePoint for records organization and access control
- Ability to develop, implement, and train staff on records management policies and procedures
Tips for Your Records Management Specialist Job Search
Tailor your resume to the posting's language
Records management job postings often specify whether they need someone with NARA compliance experience, ISO 15489 familiarity, or a particular EDRMS platform. Mirror that language exactly on your resume so automated screening systems flag your application as a match.
List every records system you have used
Employers filter heavily by platform experience. Name every electronic document and records management system you've worked with, whether that's Laserfiche, Alfresco, OpenText, or a custom government system. Vague phrases like 'records software' won't pass initial screening.
Apply early to roles that fit
Migrate Mate lists records management specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight your retention schedule experience clearly
Many candidates bury retention schedule work inside a general bullet. Recruiters for records roles scan specifically for this skill. Give it its own bullet and name the regulatory frameworks you applied, such as NARA General Records Schedules or state archives requirements.
Prepare a scenario answer for audit situations
Interviewers for records management roles almost always ask how you've handled a compliance gap, an audit finding, or a backlog of unclassified files. Prepare a concrete example with the problem, the action you took, and the measurable outcome before your first interview.
Negotiate using your certification credentials
If you hold a Certified Records Manager or Information Governance Professional credential, name it explicitly when discussing compensation. These designations are hard to find in the candidate pool and give you a concrete point of leverage that generic experience claims don't.
Records Management Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most records management specialists?
The most active employers for records management specialists right now are Cherokee Federal, QualX Corporation, and Design Interactive, and the most openings are in Florida, New York, and Missouri, based on current listings on Migrate Mate as of November 2026. Federal agencies, large healthcare systems, and financial services firms consistently represent the bulk of demand for this role.
How many records management specialist jobs are remote?
About 40% of records management specialist openings are fully remote or hybrid as of November 2026, reflecting steady demand for distributed information governance work. Roles focused on digital records systems, compliance policy writing, and electronic records auditing tend to offer the most remote flexibility, while positions involving physical file management or on-site government archive work typically require in-person presence.
How do you become a records management specialist?
Start with a bachelor's degree in library science, information science, public administration, or a related field. Build hands-on experience managing physical or electronic records in an office, government, or healthcare setting. Earning a Certified Records Manager credential through ARMA International strengthens your candidacy significantly. Develop familiarity with at least one major electronic document management platform and learn the federal or state retention schedules relevant to your target industry.
Can you get hired as a records management specialist with little experience?
Entry-level records management specialist roles do exist, particularly in government agencies, healthcare systems, and large law firms that need staff to process, classify, and file documents under supervision. Emphasize any coursework in information science, internships involving document control, or volunteer work with archives. Getting familiar with a common records platform through free training resources and studying ARMA International's core competencies can help you stand out against candidates with similar experience levels.
What does the records management specialist interview process look like?
Most employers start with a phone or video screen focused on your experience with records systems and compliance frameworks. A technical interview or practical exercise often follows, where you may be asked to classify sample records, describe a retention schedule you've built, or walk through how you'd respond to an audit. Final rounds typically involve meeting a supervisor or department head and answering behavioral questions about handling policy gaps, backlogs, or cross-department coordination challenges.
Where can I find and apply to records management specialist jobs?
You can find and apply to records management specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and specialization, then apply directly to each one that fits. The listings are updated regularly so checking back frequently helps you catch newly posted openings before competition builds.
See All 38 Records Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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