Secretary Jobs
Secretary jobs are open across healthcare, legal, government, and corporate sectors, from entry-level administrative roles to senior executive assistants, with specializations in legal secretary, medical secretary, and executive support. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 508+ Secretary jobs
If you are a compassionate and dedicated person looking for an opportunity to make a difference in society, we encourage you to apply. Catholic Charities isn’t just an organization that provides help to those in need in our communities—it’s a place where employees are encouraged to live purpose driven lives, professionally and personally. Join our team as we provide help and create hope for those in need.
Basic Function:
Greet clients and visitors; determine their needs and relay information or direct them accordingly. Perform clerical work of routine but varied nature in conjunction with moderate but proficient typing. Answer telephones and perform similar duties.
At Catholic Charities, we serve everyone, regardless of belief or background, and we employ qualified individuals who commit to our mission with the goal of transforming lives for the better. One need not be Catholic to join our workforce nor to access our services.
Responsibilities:
- Under direction ensure that the activities of this position and relevant programs are consistent with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.
- Operate several incoming telephone lines.
- Place, receive and route phone calls; may provide telephone directory assistance. Take accurate telephone messages.
- Greet and direct clients and other visitors and relay information, either in person or on the telephone.
- Type and proofread records, reports, letters, or other assigned material, often of a confidential nature, in accordance with prescribed procedures. Maintain files and records as necessary.
- Sort and distribute incoming mail, weigh and stamp outgoing mail.
- Assure that reception area is neat and orderly.
- May provide information on usage of supplies or merchandise and ensure that they are available as needed.
- May accept and receive fees, or balance cash.
- May use office equipment, such as a calculator, photocopier, FAX, typewriter, computer or word processor.
- May train relief secretary or receptionist.
- Perform other duties as assigned or directed.
Requirements:
- Combination of education and experience normally represented by High School diploma, or equivalent, and has experience handling multiple telephone lines, or the ability to be trained.
- Ability to show patience and courtesy when working with people is a necessity.
- Must have good oral, written, and interpersonal communication skills.
- Good working knowledge of computers and Microsoft Office software.
- Final applicant is required to be fingerprinted to complete background check.
Additional Duties Include:
- Able to learn and use EHR (Avatar)
- scan documents
- Prepare, facilitate, and send out urine screens
- Use Microsoft 365
- Understand HIPAA
- write and send letters
- Verify insurance
- Receptionist skills, like phone calls and open door
Qualifications:
- Strong organizational, communication, and customer service skills.
- Proficiency in Microsoft 365.
- Ability to maintain confidentiality and learn new systems quickly.
Benefits:
- Health Insurance starting your first day
- Tuition Reimbursement
- 401k plan including employer match
- Competitive Time Off Benefits
- Career Planning and Development
- And more!!
If you are a compassionate and dedicated person looking for an opportunity to make a difference in society, we encourage you to apply. Catholic Charities isn’t just an organization that provides help to those in need in our communities—it’s a place where employees are encouraged to live purpose driven lives, professionally and personally. Join our team as we provide help and create hope for those in need.
Basic Function:
Greet clients and visitors; determine their needs and relay information or direct them accordingly. Perform clerical work of routine but varied nature in conjunction with moderate but proficient typing. Answer telephones and perform similar duties.
At Catholic Charities, we serve everyone, regardless of belief or background, and we employ qualified individuals who commit to our mission with the goal of transforming lives for the better. One need not be Catholic to join our workforce nor to access our services.
Responsibilities:
- Under direction ensure that the activities of this position and relevant programs are consistent with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.
- Operate several incoming telephone lines.
- Place, receive and route phone calls; may provide telephone directory assistance. Take accurate telephone messages.
- Greet and direct clients and other visitors and relay information, either in person or on the telephone.
- Type and proofread records, reports, letters, or other assigned material, often of a confidential nature, in accordance with prescribed procedures. Maintain files and records as necessary.
- Sort and distribute incoming mail, weigh and stamp outgoing mail.
- Assure that reception area is neat and orderly.
- May provide information on usage of supplies or merchandise and ensure that they are available as needed.
- May accept and receive fees, or balance cash.
- May use office equipment, such as a calculator, photocopier, FAX, typewriter, computer or word processor.
- May train relief secretary or receptionist.
- Perform other duties as assigned or directed.
Requirements:
- Combination of education and experience normally represented by High School diploma, or equivalent, and has experience handling multiple telephone lines, or the ability to be trained.
- Ability to show patience and courtesy when working with people is a necessity.
- Must have good oral, written, and interpersonal communication skills.
- Good working knowledge of computers and Microsoft Office software.
- Final applicant is required to be fingerprinted to complete background check.
Additional Duties Include:
- Able to learn and use EHR (Avatar)
- scan documents
- Prepare, facilitate, and send out urine screens
- Use Microsoft 365
- Understand HIPAA
- write and send letters
- Verify insurance
- Receptionist skills, like phone calls and open door
Qualifications:
- Strong organizational, communication, and customer service skills.
- Proficiency in Microsoft 365.
- Ability to maintain confidentiality and learn new systems quickly.
Benefits:
- Health Insurance starting your first day
- Tuition Reimbursement
- 401k plan including employer match
- Competitive Time Off Benefits
- Career Planning and Development
- And more!!
See All 508+ Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Secretary JobsSecretary Job Market
Who's Hiring
- NYU Langone Health21
- Stange Law Firm, PC16
- Cone Health10
- WakeMed Health & Hospitals10
- MaineHealth8
Top Industries Hiring
- Healthcare & Medical Services16
- Education8
- Manufacturing1
- Science & Research1
What Employers Look For
The qualifications that appear most often in secretary jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Strong written and verbal communication skills for correspondence and scheduling
- Experience managing calendars, travel arrangements, and meeting coordination
- High school diploma or equivalent required, associate degree often preferred
- Accurate typing speed, typically 50 to 60 words per minute or higher
- Familiarity with office equipment, filing systems, and document management software
Tips for Your Secretary Job Search
Tailor your resume to each sector
A legal secretary resume needs to highlight court filing experience and case management software, while a medical secretary resume should lead with scheduling systems and HIPAA familiarity. Generic administrative resumes rarely get callbacks in specialized secretary roles.
Apply early to roles that fit
Migrate Mate lists secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
List every software tool by name
Hiring managers scan for specific tools like Microsoft 365, Google Workspace, DocuSign, and industry scheduling platforms. Naming them explicitly in your skills section gets you past automated screening that a phrase like 'proficient in office software' will miss.
Target job titles beyond just secretary
Many secretary openings are posted under administrative assistant, office coordinator, or executive secretary. Searching all four title variations gives you a fuller picture of what's actually available and prevents you from missing strong matches.
Prepare for a skills assessment before the interview
Many employers give candidates a timed typing test, proofreading exercise, or calendar management scenario before or during the first interview. Practicing these formats ahead of time, not just your talking points, is what separates prepared candidates from the rest.
Negotiate start date and schedule flexibility
Secretary roles often have rigid on-site requirements, so if hybrid or flexible hours matter to you, raise them during the offer stage rather than after accepting. Framing it around your productivity and reliability makes the conversation easier.
Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most secretarys?
The companies hiring the most secretarys right now include NYU Langone Health, Stange Law Firm, PC, and Cone Health, with the largest share of openings in New York, California, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, law firms, and government agencies consistently account for a large portion of active postings.
How many secretary jobs are remote?
About 26% of secretary openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry and employer size. Executive secretary and corporate administrative roles are more likely to offer hybrid arrangements than legal secretary or medical secretary positions, which typically require an on-site presence.
How do you become a secretary?
Start by earning a high school diploma, then build proficiency in office productivity software and develop strong typing and communication skills. Many candidates take a certificate program in administrative assistance or medical or legal office management to stand out. Gaining experience through entry-level administrative or receptionist roles is the most direct path to landing a secretary position.
Can you get a secretary job with little or no experience?
Yes, entry-level secretary roles do exist, particularly in government agencies, schools, and smaller businesses that prioritize trainability over a long work history. Highlighting transferable skills like scheduling, written communication, and software proficiency, even from academic or volunteer settings, makes a real difference. A short administrative certificate can also offset a thin resume when experience is limited.
What does the secretary interview process look like?
Most secretary interviews begin with a phone or video screen focused on your software skills and work history, followed by an in-person interview with the hiring manager or office director. Many employers include a practical skills test covering typing speed, proofreading, or a mock scheduling task. Final rounds may involve meeting the executive or department head you would directly support.
Where can I find and apply to secretary jobs?
You can find and apply to secretary jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your background and preferred location, then apply directly to each one that fits.
See All 508+ Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
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