Office Support Specialist Jobs
Office Support Specialist jobs are open across healthcare, government, education, and corporate services, from entry-level to senior administrative roles, with specializations in scheduling coordination, records management, and front-office operations. Scan the live roles below and apply to whichever ones fit.
Find JobsOverview
Showing 5 of 35+ Office Support Specialist jobs
Hiring Department
CRM Operations
Job Description
The Office Support Specialist (OSS) supports the Admissions office by processing application materials, transcripts, test scores, and other supporting documents. This role maintains accurate applicant records, assists with applicant inquiries, and supports daily admissions operations. Work is performed primarily using Slate, PeopleSoft, Brainware, and Perceptive Content to manage application processing, document imaging, student records, and admissions workflows.
Admissions Processing
- Review applications and supporting documents.
- Process and record transcripts, test scores, and other admission materials.
- Verify application materials and data sources for authenticity.
- Coordinate application file completion by tracking missing requirements and supporting documents.
- Help ensure applications are complete and ready for admission review.
- Stay informed about UMKC programs, admissions requirements, and procedures.
Records and Document Management
- Download, scan, upload, and link transcripts and other documents to student records.
- Complete data entry of applicant information and ensure records match submitted materials.
- Help identify and correct duplicate records.
- Maintain and update student records on the University document imaging system.
- Follow FERPA and university privacy requirements.
Systems Support
- Assist with processing exceptions and document workflows in Brainware.
- Update and maintain records in Slate and other admissions systems.
- Report system or processing issues when needed.
- Assist with special projects and process improvements.
Customer Service
- Monitor and respond to shared admissions email inboxes.
- Answer questions about application status, admission requirements, and university services.
- Provide professional and courteous service to students, families, faculty, staff, and community members.
Team Support
- Serve as backup support for the CRM System Support Specialist in transcript processing software.
- Serve up to four Primary Shifts per month at the front desk, assisting applicants and directing students as needed.
- Assist with training and supporting student employees.
- Work with admissions staff to support daily operations.
- Help improve office processes and workflows.
- Document procedure changes for training and support
- Perform other duties as assigned.
Minimum Qualifications
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
Anticipated Hiring Range
The anticipated hiring range for this position has been established as $15.10 - $18.00 per hour.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: Salary Plan # 006
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Deadline
Applications will be accepted until this position is filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
Hiring Department
CRM Operations
Job Description
The Office Support Specialist (OSS) supports the Admissions office by processing application materials, transcripts, test scores, and other supporting documents. This role maintains accurate applicant records, assists with applicant inquiries, and supports daily admissions operations. Work is performed primarily using Slate, PeopleSoft, Brainware, and Perceptive Content to manage application processing, document imaging, student records, and admissions workflows.
Admissions Processing
- Review applications and supporting documents.
- Process and record transcripts, test scores, and other admission materials.
- Verify application materials and data sources for authenticity.
- Coordinate application file completion by tracking missing requirements and supporting documents.
- Help ensure applications are complete and ready for admission review.
- Stay informed about UMKC programs, admissions requirements, and procedures.
Records and Document Management
- Download, scan, upload, and link transcripts and other documents to student records.
- Complete data entry of applicant information and ensure records match submitted materials.
- Help identify and correct duplicate records.
- Maintain and update student records on the University document imaging system.
- Follow FERPA and university privacy requirements.
Systems Support
- Assist with processing exceptions and document workflows in Brainware.
- Update and maintain records in Slate and other admissions systems.
- Report system or processing issues when needed.
- Assist with special projects and process improvements.
Customer Service
- Monitor and respond to shared admissions email inboxes.
- Answer questions about application status, admission requirements, and university services.
- Provide professional and courteous service to students, families, faculty, staff, and community members.
Team Support
- Serve as backup support for the CRM System Support Specialist in transcript processing software.
- Serve up to four Primary Shifts per month at the front desk, assisting applicants and directing students as needed.
- Assist with training and supporting student employees.
- Work with admissions staff to support daily operations.
- Help improve office processes and workflows.
- Document procedure changes for training and support
- Perform other duties as assigned.
Minimum Qualifications
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
Anticipated Hiring Range
The anticipated hiring range for this position has been established as $15.10 - $18.00 per hour.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: Salary Plan # 006
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Deadline
Applications will be accepted until this position is filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
See All 35 Office Support Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsOffice Support Specialist Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in office support specialist jobs.
- Proficiency in word processing, spreadsheet, and presentation software
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to maintain accurate filing systems and handle confidential records
- High school diploma or equivalent required, associate degree often preferred
- Familiarity with office equipment, phone systems, and general administrative procedures
Tips for Your Office Support Specialist Job Search
Tailor your resume to each posting
Office support specialist job listings vary widely in what they emphasize. One employer wants heavy scheduling experience, another wants records management. Pull the top three responsibilities from each posting and mirror that language in your bullet points before applying.
Highlight software proficiency up front
Employers screen office support resumes fast, and spreadsheet, word processing, and database tools get checked first. List the specific versions or suites you've used, and place that section near the top of your resume where it's immediately visible.
Apply early to roles that fit
Migrate Mate lists office support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target industry-specific job boards
Healthcare systems, government agencies, and large universities each post office support roles on their own career portals before they appear on general job boards. Checking those sites directly gets your application in earlier than most candidates.
Prepare concrete examples for behavioral questions
Interviewers for office support roles ask about handling competing priorities, managing confidential information, and resolving scheduling conflicts. Prepare two or three specific stories with outcomes ready, so your answers don't come across as vague or general.
Negotiate start date and schedule flexibility
Office support roles often have fixed hours tied to office coverage needs. If a standard schedule doesn't work for you, raise it before accepting an offer rather than after, when adjusting it becomes much harder to negotiate.
Office Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most office support specialists?
Commonwealth of Massachusetts, AMSG, and Erlanger are hiring the most office support specialists right now, with openings concentrated in Massachusetts, North Carolina, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems and government agencies consistently account for a large share of active postings.
How many office support specialist jobs are remote?
About 31% of office support specialist openings are fully remote or hybrid as of November 2026, though the role skews heavily in-person compared to other administrative positions. Sub-areas like data entry support and virtual reception coordination tend to have the highest share of remote-eligible postings.
How do you become an office support specialist?
Most office support specialists start by earning a high school diploma or associate degree, then build proficiency in word processing, spreadsheet, and scheduling software. Gaining experience through receptionist, clerical, or administrative assistant roles builds the core skills employers look for. Employers also value candidates who can demonstrate attention to detail and comfort handling confidential information from day one.
Can you get an office support specialist job with little or no experience?
Yes, many employers hire entry-level office support specialists and train on internal systems. Focusing your application on transferable skills such as customer service, data entry, or any role that required organized record-keeping strengthens your candidacy. Temporary or contract placements in administrative support are a common entry point that often lead to permanent positions.
What does the office support specialist interview process look like?
Most office support specialist interviews involve a phone or video screen with HR, followed by one or two in-person or video rounds with the hiring manager and sometimes a team lead. Expect behavioral questions about handling high-volume tasks and maintaining confidentiality. Some employers include a short skills assessment covering typing speed, software use, or document formatting before making an offer.
Where can I find and apply to office support specialist jobs?
You can find and apply to office support specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that fit your experience and location, and apply directly to each listing without leaving the platform.
See All 35 Office Support Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs