Records Technician Jobs
Records Technician jobs are open across healthcare, government agencies, legal services, and education, from entry-level to senior and supervisory roles, with specializations in medical records, court records, and document management systems. See the openings below and apply to the ones that match your experience.
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INTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
INTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
Records Technician Jobs by Experience Level
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Find Records Technician JobsRecords Technician Job Market
Who's Hiring
- US Department of Veterans Affairs13
- Advantmed5
- State of Florida5
- Kay & Associates4
- Telecare Corporation3
Top Industries Hiring
- Education
- Technology & Software
- Biotechnology & Pharmaceuticals
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in records technician jobs.
- Associate or bachelor's degree in health information management, library science, or a related field
- Proficiency with electronic health record or document management systems such as Epic or Laserfiche
- Knowledge of HIPAA privacy regulations and records retention compliance requirements
- Experience classifying, filing, retrieving, and auditing physical and digital records
- Registered Health Information Technician certification preferred for healthcare roles
- Attention to detail and ability to maintain accuracy across high volumes of records requests
Tips for Your Records Technician Job Search
Tailor your resume to specific record types
Medical records roles expect familiarity with ICD coding and HIPAA compliance, while court records positions emphasize chain-of-custody procedures. Calling out your specific record type experience in your summary and job titles signals immediate fit to hiring managers.
List every records management system you know
Employers filter candidates by software proficiency. Name every electronic document management system, EHR platform, or case management tool you have used, even briefly. Vague phrases like 'records software' get screened out before a human ever reads your resume.
Apply early to roles that fit
Migrate Mate lists records technician openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Search by functional area, not just title
Job postings for this role appear under titles like document control specialist, health information technician, and records clerk. Searching all close variants ensures you don't miss openings that match your skills but carry a different label.
Prepare concrete examples of records audits you have run
Interviewers for records technician roles commonly ask how you have identified misfiled, incomplete, or non-compliant records. Prepare two or three specific examples that name the system involved, the error type, and how you resolved it.
Address records-related certifications in your cover letter
Credentials like the Registered Health Information Technician or Certified Records Manager designation are shortlisted heavily in government and healthcare postings. If you hold one, name it in the first paragraph of your cover letter, not just buried in a credentials section.
Records Technician Jobs: Frequently Asked Questions
Which companies are hiring the most records technicians?
US Department of Veterans Affairs, Advantmed, and State of Florida are hiring the most records technicians right now, with openings concentrated in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems and county government agencies consistently account for the largest share of active postings.
How many records technician jobs are remote?
About 26% of records technician openings are fully remote or hybrid as of November 2026, though availability varies significantly by sector. Document scanning, coding review, and release-of-information processing are the sub-areas most likely to offer remote arrangements, while roles handling physical files or courthouse records almost always require on-site presence.
How do you become a records technician?
Most employers require at least an associate degree in health information management, library science, or business administration, depending on the sector. From there, you gain hands-on experience with document management systems through internships, entry-level file clerk roles, or administrative assistant positions. Earning a certification such as the Registered Health Information Technician credential strengthens your candidacy for healthcare and government openings considerably.
Can you get hired as a records technician with little experience?
Yes, entry-level records technician roles are common, particularly in county government offices, hospitals, and legal departments. Employers at this level prioritize demonstrated attention to detail, basic computer proficiency, and familiarity with filing systems over years of experience. Volunteering in a medical records department, completing a relevant certificate program, or working as a file clerk builds the hands-on foundation most hiring managers want to see.
What does the records technician interview process look like?
Most interviews for records technician roles involve an initial phone or video screen with HR, followed by a skills-focused interview with a department supervisor. You should expect questions about your experience with specific records systems, how you handle confidentiality requirements, and how you have managed competing requests under deadline. Some employers add a short practical exercise, such as locating or categorizing a sample record, before extending an offer.
Where can I find and apply to records technician jobs?
You can find and apply to records technician jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience in healthcare, government, legal services, or education, then apply directly to each listing that fits your background and location preferences.
See All 116+ Records Technician Jobs
Find roles that match your experience and apply in just a few clicks.
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