Human Resources Project Coordinator Jobs
Human Resources Project Coordinator jobs are open across healthcare, finance, technology, and professional services, from entry-level to senior coordinator, with specializations in HRIS implementation, workforce planning, and HR compliance. Scan the live roles below and apply to whichever ones fit.
Find JobsLooking for remote work? View remote human resources project coordinator jobs →Overview
Showing 5 of 550+ Human Resources Project Coordinator jobs
Position Overview
The HR Coordinator supports the day-to-day coordination of human resources responsibilities and initiatives, including recruitment, onboarding, personnel documentation, policy administration, employee learning and development, and communication with the Firm’s professional employer organization, Insperity. The position also provides confidential administrative assistance support, including calendar management, telephone coverage, and scheduling.
Responsibilities
Human Resources Coordination
- Coordinate job postings, applicant communications, interview scheduling, candidate records, and pre-employment activities.
- Support onboarding, orientation, personnel records, employment changes, and administrative HR documentation.
- Monitor and manage the shared HR inbox, route sensitive matters appropriately, and follow up on routine employee requests.
- Coordinate timekeeping and attendance-related documentation with the Payroll Department; payroll processing remains with Payroll.
- Assist in developing, updating, distributing, and tracking employee policies and procedures under management direction.
- Coordinate with Insperity on HR administration, employee programs, and compliance-related activities.
- Organize learning and development programs, training registrations, attendance, and completion records.
- Support performance review administration, employee recognition, and engagement activities.
- Protect confidential personnel and corporate information and exercise sound judgment when escalating sensitive issues.
- Manage competing priorities with accuracy, responsiveness, initiative, and professional follow-through.
- Collaborate and communicate effectively with employees, management, and service providers.
Corporate and Confidential Administration
· Support corporate meetings, document execution, and confidential administrative projects.
· Protect confidential company, executive and staff information in accordance with applicable policies and procedures.
· Perform other related duties and special projects as assigned.
· Answer, screen, and route telephone calls for the Assistant Vice President, and coordinate appropriate follow-up.
· Manage the Assistant Vice President’s calendar, appointments, meeting invitations, and scheduling conflicts.
· Prepare confidential correspondence, presentations, meeting materials, and administrative tracking reports.
Qualifications
Required Qualifications
· Experience in HR coordination, executive administrative support, or comparable professional office work.
· Strong organizational, written communication, and time management skills with ability to manage multiple priorities independently.
· Relevant leadership support, client-service, or professional office experience.
· Proficiency with Microsoft Office, including Outlook, Word, and Excel, and electronic document management tools.
· Ability to work independently and collaboratively with internal and external stakeholders and maintain confidentiality.
Preferred Qualifications
· Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field; or substantial relevant experience considered.
· Experience with Insperity or another PEO, recruitment coordination, onboarding, and training administration.
· Familiarity with ESOP benefit plan administration, regulatory filings, audits, or employee communications.
Core Competencies
- Organization and Accuracy: Strong attention to detail, document control, deadline management, and follow-through.
- Judgment and Confidentiality: Discretion and appropriate handling of sensitive information, with sound judgment regarding escalation and approvals.
- Collaboration and Accountability: Dependability, teamwork, initiative, and ownership of assigned responsibilities.
- Communication & Service: Provides professional, responsive support to employees and leadership.
Employees are expected to demonstrate professionalism, accountability, confidentiality, and sound judgment in all interactions. The position requires effective prioritization, reliable follow-through, adaptability to changing business needs, and collaboration with colleagues to support consistent service to the Company and its clients.
About I.E. Shaffer & Co.
Founded in 1957, I.E. Shaffer & Co. is a 100% employee-owned third-party administrator (TPA) providing comprehensive administrative services to multiemployer employee benefit funds. For nearly 70 years, we have supported the administration of ERISA-governed health and welfare, pension, and other benefit plans, partnering with Boards of Trustees, labor organizations, employers, and professional advisors.
Our work is grounded in Service, Integrity, Accountability, and Collaboration, with a commitment to Integrity, Excellence in Service, and Cost Transparency. We take pride in providing responsive, dependable service while supporting the effective, accurate, and compliant administration of the benefit plans entrusted to us.
Located in West Trenton, New Jersey, I.E. Shaffer & Co. offers employees the opportunity to contribute to a collaborative, service-oriented organization where their work supports the benefits and financial security of plan participants and their families.
Work Schedule and Location
This is a full-time, on-site position based at I.E. Shaffer & Co.'s West Trenton, New Jersey office. Monday through Friday, 8:30 a.m. to 5:00 p.m.
Remote work may be permitted on an as-requested basis with prior management approval, subject to business needs and policy.
Compensation and Benefits
The anticipated annual salary range for this position is based on relevant qualifications, experience, demonstrated proficiency, and business needs.
In addition to competitive compensation, I.E. Shaffer & Co. offers:
- Annual performance-based bonus opportunities
- Annual holiday bonus
- Paid time off (PTO)
- Comprehensive health and welfare benefits
- Employee Stock Ownership Plan (ESOP)
- Professional learning and development opportunities
As a 100% employee-owned company, we believe in rewarding the contributions of our employees and fostering a workplace where individuals can build meaningful, long-term careers while sharing in the success of the organization.
Equal Employment Opportunity/ Disclaimer
I.E. Shaffer & Co. is an equal opportunity employer. Employment decisions are made in accordance with applicable law.
This description is intended to summarize the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Responsibilities may evolve based on business needs, organizational priorities, and management direction.
Pay: $55,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Position Overview
The HR Coordinator supports the day-to-day coordination of human resources responsibilities and initiatives, including recruitment, onboarding, personnel documentation, policy administration, employee learning and development, and communication with the Firm’s professional employer organization, Insperity. The position also provides confidential administrative assistance support, including calendar management, telephone coverage, and scheduling.
Responsibilities
Human Resources Coordination
- Coordinate job postings, applicant communications, interview scheduling, candidate records, and pre-employment activities.
- Support onboarding, orientation, personnel records, employment changes, and administrative HR documentation.
- Monitor and manage the shared HR inbox, route sensitive matters appropriately, and follow up on routine employee requests.
- Coordinate timekeeping and attendance-related documentation with the Payroll Department; payroll processing remains with Payroll.
- Assist in developing, updating, distributing, and tracking employee policies and procedures under management direction.
- Coordinate with Insperity on HR administration, employee programs, and compliance-related activities.
- Organize learning and development programs, training registrations, attendance, and completion records.
- Support performance review administration, employee recognition, and engagement activities.
- Protect confidential personnel and corporate information and exercise sound judgment when escalating sensitive issues.
- Manage competing priorities with accuracy, responsiveness, initiative, and professional follow-through.
- Collaborate and communicate effectively with employees, management, and service providers.
Corporate and Confidential Administration
· Support corporate meetings, document execution, and confidential administrative projects.
· Protect confidential company, executive and staff information in accordance with applicable policies and procedures.
· Perform other related duties and special projects as assigned.
· Answer, screen, and route telephone calls for the Assistant Vice President, and coordinate appropriate follow-up.
· Manage the Assistant Vice President’s calendar, appointments, meeting invitations, and scheduling conflicts.
· Prepare confidential correspondence, presentations, meeting materials, and administrative tracking reports.
Qualifications
Required Qualifications
· Experience in HR coordination, executive administrative support, or comparable professional office work.
· Strong organizational, written communication, and time management skills with ability to manage multiple priorities independently.
· Relevant leadership support, client-service, or professional office experience.
· Proficiency with Microsoft Office, including Outlook, Word, and Excel, and electronic document management tools.
· Ability to work independently and collaboratively with internal and external stakeholders and maintain confidentiality.
Preferred Qualifications
· Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field; or substantial relevant experience considered.
· Experience with Insperity or another PEO, recruitment coordination, onboarding, and training administration.
· Familiarity with ESOP benefit plan administration, regulatory filings, audits, or employee communications.
Core Competencies
- Organization and Accuracy: Strong attention to detail, document control, deadline management, and follow-through.
- Judgment and Confidentiality: Discretion and appropriate handling of sensitive information, with sound judgment regarding escalation and approvals.
- Collaboration and Accountability: Dependability, teamwork, initiative, and ownership of assigned responsibilities.
- Communication & Service: Provides professional, responsive support to employees and leadership.
Employees are expected to demonstrate professionalism, accountability, confidentiality, and sound judgment in all interactions. The position requires effective prioritization, reliable follow-through, adaptability to changing business needs, and collaboration with colleagues to support consistent service to the Company and its clients.
About I.E. Shaffer & Co.
Founded in 1957, I.E. Shaffer & Co. is a 100% employee-owned third-party administrator (TPA) providing comprehensive administrative services to multiemployer employee benefit funds. For nearly 70 years, we have supported the administration of ERISA-governed health and welfare, pension, and other benefit plans, partnering with Boards of Trustees, labor organizations, employers, and professional advisors.
Our work is grounded in Service, Integrity, Accountability, and Collaboration, with a commitment to Integrity, Excellence in Service, and Cost Transparency. We take pride in providing responsive, dependable service while supporting the effective, accurate, and compliant administration of the benefit plans entrusted to us.
Located in West Trenton, New Jersey, I.E. Shaffer & Co. offers employees the opportunity to contribute to a collaborative, service-oriented organization where their work supports the benefits and financial security of plan participants and their families.
Work Schedule and Location
This is a full-time, on-site position based at I.E. Shaffer & Co.'s West Trenton, New Jersey office. Monday through Friday, 8:30 a.m. to 5:00 p.m.
Remote work may be permitted on an as-requested basis with prior management approval, subject to business needs and policy.
Compensation and Benefits
The anticipated annual salary range for this position is based on relevant qualifications, experience, demonstrated proficiency, and business needs.
In addition to competitive compensation, I.E. Shaffer & Co. offers:
- Annual performance-based bonus opportunities
- Annual holiday bonus
- Paid time off (PTO)
- Comprehensive health and welfare benefits
- Employee Stock Ownership Plan (ESOP)
- Professional learning and development opportunities
As a 100% employee-owned company, we believe in rewarding the contributions of our employees and fostering a workplace where individuals can build meaningful, long-term careers while sharing in the success of the organization.
Equal Employment Opportunity/ Disclaimer
I.E. Shaffer & Co. is an equal opportunity employer. Employment decisions are made in accordance with applicable law.
This description is intended to summarize the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Responsibilities may evolve based on business needs, organizational priorities, and management direction.
Pay: $55,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Human Resources Project Coordinator Jobs by Experience Level
See All 550+ Human Resources Project Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsHuman Resources Project Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Education
- Manufacturing
- Agriculture & Farming
- Media & Entertainment
What Employers Look For
The qualifications that appear most often in human resources project coordinator jobs.
- Bachelor's degree in human resources, business administration, or a related field
- Proficiency with HRIS platforms such as Workday, SAP SuccessFactors, or Oracle HCM
- Experience coordinating HR projects including benefits administration, compliance, or talent programs
- Strong understanding of project management methodologies including Agile, Waterfall, or hybrid approaches
- PHR, SHRM-CP, or PMP certification is frequently preferred or required
- Demonstrated ability to manage multiple stakeholders and maintain project documentation across HR functions
Tips for Your Human Resources Project Coordinator Job Search
Tailor your resume for project lifecycle language
Human resources project coordinator postings consistently reward candidates who show ownership of a full HR initiative, not just task completion. Reframe your bullets around initiation, planning, execution, and closeout phases to signal you can manage an HR project end to end.
Highlight your HRIS and ATS proficiency upfront
Hiring managers for this role scan for named systems immediately. List every HR information system and applicant tracking system you have used in a dedicated skills section so your resume clears initial filters before a human ever reads it.
Apply early to roles that fit
Migrate Mate lists human resources project coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your HR project type
Human resources project coordinators are hired for distinct project types: benefits rollouts, compliance audits, learning and development programs, and recruiting operations. Filter your search by these categories so your application speaks directly to the work the team is currently running.
Prepare a project example for every interview stage
Expect behavioral questions structured around a single HR project you owned. Prepare a concise example covering the stakeholders, the timeline, the obstacle you resolved, and the measurable outcome. Panels for this role almost always probe for scope management and cross-functional coordination.
Negotiate by scoping the project portfolio first
Before your offer conversation, ask how many concurrent HR projects the coordinator typically manages and whether the role owns project budgets. That context anchors your negotiation to the actual complexity of the work rather than a generic title comparison.
Human Resources Project Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most human resources project coordinators?
BJ's Wholesale Club, Tesla, and YMCA of Greater New York are hiring the most human resources project coordinators right now, with openings concentrated in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Demand is especially strong at large employers undergoing HRIS migrations, benefits program overhauls, or workforce restructuring initiatives.
How many human resources project coordinator jobs are remote?
About 34% of human resources project coordinator openings are fully remote or hybrid as of November 2026, reflecting broad adoption of distributed HR teams. Sub-areas with the highest remote share include HRIS implementation coordination, HR compliance project work, and learning and development program coordination, where most tasks can be executed asynchronously.
How do you become a human resources project coordinator?
Start by earning a bachelor's degree in human resources, business, or a related discipline, then build hands-on experience through HR generalist, HR assistant, or administrative coordinator roles where you support projects directly. Earning a SHRM-CP or PHR credential strengthens your candidacy, and completing a project management course or PMP prep program signals you can structure and track HR initiatives from kickoff through closeout.
Can you get hired as a human resources project coordinator without experience?
Yes, some employers hire candidates with limited HR experience when they can demonstrate strong project coordination fundamentals from adjacent work. Administrative roles, office operations, or even academic project leadership translate well if you frame them around planning, stakeholder communication, and deliverable tracking. Pairing that background with an HRIS certification or a SHRM student membership helps close the gap for entry-level postings.
What does the human resources project coordinator interview process look like?
The process typically starts with a recruiter screen focused on your HR background and system familiarity, followed by a hiring manager conversation that probes your experience managing specific HR project types. A panel interview with HR business partners or project leads often follows, using behavioral questions to test cross-functional coordination. Some employers add a brief written exercise or case scenario involving project planning for an HR initiative.
Where can I find and apply to human resources project coordinator jobs?
You can find and apply to human resources project coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits.
See All 550+ Human Resources Project Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs