Talent Acquisition Assistant Jobs
Talent Acquisition Assistant jobs are open across healthcare, tech, financial services, and staffing firms, from entry-level to senior coordinator roles, with specializations in campus recruiting, employer branding, and ATS administration. Find a role that fits below and apply directly.
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University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Talent Acquisition SpecialistJob Profile Title
Job Description Summary
Reporting to the Associate Director of Human Resources and Talent Acquisition for the Provost Centers, the Senior Talent Acquisition Specialist will handle all aspects of recruitment for the Provost Center, Provost Interdisciplinary Programs, Annenberg Center, CHAS, DRIA, ICA, Penn Global, University Museum, and Wellness. Duties will include meeting and collaborating with hiring managers to develop a firm understanding of the position requirements, initial and ongoing review of applicants, and proactively recruiting diverse, qualified candidates. The Senior Talent Acquisition Specialist will build candidate pipelines through targeted advertising, direct sourcing, employee referrals, and networking and recruitment events. Senior Talent Acquisition Specialist will assist hiring managers with the entire recruitment process from application received to final offer. This role will be responsible for conducting first round interviews and phone screenings as requested. They will also establish relationships with other talent acquisition specialists and campus partners throughout the Provost Center and the University. Lastly, the Senior Talent Acquisition Specialist will answer questions on policies and benefits, assist in the writing and editing of job descriptions, manage background checks, and other duties as assigned.Job Description
Responsibilities:
- As part of the Office of Provost Administrative Affair’s Diversity Hiring Initiative, meet with hiring managers to go over open positions to obtain a thorough understanding of responsibilities and qualifications, as well as establishing timelines and addressing any questions about the process
- Assist hiring managers in entering job requisitions into Workday; enter job requisitions as requested
- Conduct initial resume review of applicant pools for all positions under the Provost
- Provide updates to Hiring Managers and Leadership regarding open positions
- Track and manage metrics and other relevant candidate data for every open position
- Research, source, and actively recruit diverse, qualified candidates for openings in a wide range of industries and verticals
- Develop a pipeline of candidates across a variety of functional areas and ensure candidates engaged throughout hiring process
- Provide strategic recruitment advice and assist in the hiring process which includes but not limited to: reviewing position requests for completeness and compliant posting; recommending interview strategies and techniques; post/close positions; assist applicant reviewers with database; assist hiring manager with search; review & refer applicants as needed
Qualifications:
Required:
- Bachelor's Degree and 3 years to 5 years of related experience or equivalent combination of education and experience
- Strong attention to detail and customer service experience
- Effective verbal and written communication skills
- Ability to establish timelines and meet deadlines
Preferred:
- Previous recruiting experience; agency, retained, or contingency search firms strongly preferred
- Knowledge of HR-related federal, state and local laws and regulations
- Experience with Workday strongly preferred
- Previous experience in higher education strongly preferred
- PHR certification
Job Location - City, State
Philadelphia, PennsylvaniaDepartment / School
Provost's CenterPay Range
$65,628.00 - $82,400.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Talent Acquisition SpecialistJob Profile Title
Job Description Summary
Reporting to the Associate Director of Human Resources and Talent Acquisition for the Provost Centers, the Senior Talent Acquisition Specialist will handle all aspects of recruitment for the Provost Center, Provost Interdisciplinary Programs, Annenberg Center, CHAS, DRIA, ICA, Penn Global, University Museum, and Wellness. Duties will include meeting and collaborating with hiring managers to develop a firm understanding of the position requirements, initial and ongoing review of applicants, and proactively recruiting diverse, qualified candidates. The Senior Talent Acquisition Specialist will build candidate pipelines through targeted advertising, direct sourcing, employee referrals, and networking and recruitment events. Senior Talent Acquisition Specialist will assist hiring managers with the entire recruitment process from application received to final offer. This role will be responsible for conducting first round interviews and phone screenings as requested. They will also establish relationships with other talent acquisition specialists and campus partners throughout the Provost Center and the University. Lastly, the Senior Talent Acquisition Specialist will answer questions on policies and benefits, assist in the writing and editing of job descriptions, manage background checks, and other duties as assigned.Job Description
Responsibilities:
- As part of the Office of Provost Administrative Affair’s Diversity Hiring Initiative, meet with hiring managers to go over open positions to obtain a thorough understanding of responsibilities and qualifications, as well as establishing timelines and addressing any questions about the process
- Assist hiring managers in entering job requisitions into Workday; enter job requisitions as requested
- Conduct initial resume review of applicant pools for all positions under the Provost
- Provide updates to Hiring Managers and Leadership regarding open positions
- Track and manage metrics and other relevant candidate data for every open position
- Research, source, and actively recruit diverse, qualified candidates for openings in a wide range of industries and verticals
- Develop a pipeline of candidates across a variety of functional areas and ensure candidates engaged throughout hiring process
- Provide strategic recruitment advice and assist in the hiring process which includes but not limited to: reviewing position requests for completeness and compliant posting; recommending interview strategies and techniques; post/close positions; assist applicant reviewers with database; assist hiring manager with search; review & refer applicants as needed
Qualifications:
Required:
- Bachelor's Degree and 3 years to 5 years of related experience or equivalent combination of education and experience
- Strong attention to detail and customer service experience
- Effective verbal and written communication skills
- Ability to establish timelines and meet deadlines
Preferred:
- Previous recruiting experience; agency, retained, or contingency search firms strongly preferred
- Knowledge of HR-related federal, state and local laws and regulations
- Experience with Workday strongly preferred
- Previous experience in higher education strongly preferred
- PHR certification
Job Location - City, State
Philadelphia, PennsylvaniaDepartment / School
Provost's CenterPay Range
$65,628.00 - $82,400.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Talent Acquisition Assistant Jobs by Experience Level
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Find JobsTalent Acquisition Assistant Job Market
Who's Hiring
- TikTok28
- Amazon16
- CARVANA10
- Legora8
- M2E8
Top Industries Hiring
- Technology & Software42
- Healthcare & Medical Services24
- Construction & Real Estate14
- Electronics & Hardware8
- Consulting & Professional Services8
What Employers Look For
The qualifications that appear most often in talent acquisition assistant jobs.
- Experience scheduling interviews and coordinating with hiring managers across multiple open requisitions
- Proficiency with an applicant tracking system such as an ATS platform used for requisition and candidate management
- Strong written communication skills for drafting candidate outreach and status update emails
- Bachelor's degree in human resources, business administration, psychology, or a related field
- Ability to maintain accurate candidate records and track pipeline activity in real time
- Familiarity with sourcing candidates through professional networking sites and job boards
Tips for Your Talent Acquisition Assistant Job Search
Tailor your resume to ATS workflows
Talent acquisition teams screen candidates the same way they hire for other roles. Mirror the job posting's language around sourcing, requisition management, and candidate pipeline tracking so your resume moves past automated filters before a recruiter reads it.
Highlight metrics from your recruiting support work
Generic phrases like 'assisted with hiring' won't stand out. Quantify your contributions where you can: number of requisitions you coordinated, time-to-fill improvements you supported, or interview volumes you scheduled across a given period.
Apply early to roles that fit
Migrate Mate lists talent acquisition assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name the ATS you know
Many talent acquisition assistant roles require hands-on experience with a specific applicant tracking system. If you've used one, search for postings that name it explicitly. That direct match often moves your application ahead of candidates with broader but less specific backgrounds.
Prepare concrete examples of requisition coordination
Interviewers for these roles frequently ask how you've managed competing open roles, tight timelines, or high interview volumes. Prepare two or three specific stories that show how you kept the process moving when a hiring manager was slow to respond or a candidate dropped out late.
Negotiate your title alongside your offer
Talent acquisition assistant titles vary widely across organizations. If you're offered a compensation package you're happy with, ask whether the title can reflect a coordinator or specialist level if your responsibilities warrant it. Title parity matters when you apply for your next role.
Talent Acquisition Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most talent acquisition assistants?
The companies hiring the most talent acquisition assistants right now include TikTok, Amazon, and CARVANA, with the largest share of openings in Texas, California, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large technology companies consistently maintain the highest volume of these roles.
How many talent acquisition assistant jobs are remote?
About 63% of talent acquisition assistant openings are fully remote or hybrid as of November 2026, reflecting broader flexibility across HR support functions. Sourcing coordination, candidate communications, and ATS data entry tend to be the most remote-compatible parts of the role, while on-site interview scheduling and new hire onboarding support are more likely to require an office presence.
How do you become a talent acquisition assistant?
Start by earning a degree in human resources, business, or a related field, then build hands-on exposure through internships or administrative roles where you support a recruiting or HR team. Learn how an applicant tracking system works, practice writing candidate outreach messages, and develop your ability to manage multiple open requisitions simultaneously. Certifications from organizations like SHRM can strengthen your candidacy as you build experience.
Can you get a talent acquisition assistant job with little experience?
Yes, many employers hire candidates with limited direct recruiting experience if you can demonstrate strong organizational skills and familiarity with how the hiring process works. Internships in HR, administrative support roles where you coordinated schedules or managed data, and any hands-on work with an applicant tracking system all count. Framing your resume around process coordination and communication rather than recruiting outcomes helps when your direct experience is thin.
What does the talent acquisition assistant interview process look like?
Most employers start with a phone or video screen conducted by an HR coordinator or recruiter, followed by a structured panel or one-on-one interview with the talent acquisition manager and sometimes a team member. You'll typically be asked to walk through how you've supported a hiring process, handled competing priorities, or managed candidate communications under pressure. Some employers include a practical exercise, such as drafting a candidate outreach message or explaining how you'd track a requisition pipeline.
Where can I find and apply to talent acquisition assistant jobs?
You can find and apply to talent acquisition assistant jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location preference, then apply directly to each listing. The openings are updated regularly, so checking back frequently gives you the best chance of catching newly posted roles before they fill.
See All 1,992+ Talent Acquisition Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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