Church Secretary Jobs
Church Secretary jobs are open across congregations, denominations, and faith-based nonprofits, from entry-level administrative roles to senior executive assistant positions, with specializations in membership records, financial bookkeeping, and worship coordination. Find a role that fits below and apply directly.
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Job Overview
The Church Administrator/Bookkeeper responsible for overseeing the daily operations of the church including managing staff, coordinating events, updating and maintaining accurate/timely financial records using quickbooks, purchasing and ensuring effective communication within the church community. This role is crucial for maintaining the church's organization structure and supporting the pastor and leadership team effectively in fulfilling the church's vision.
Duties
- Daily Operations Management - Oversees the church's daily activities, ensuring smooth functioning and coordination among staff.
- Financial Record Keeping - Maintain the general ledger. Ensure accounts payable, accounts receivable, payroll, bank reconciliation, and general ledger are completed in a timely and accurately. Prepare financial reports, and support budgeting processes.
- Event Coordination - Plans and schedules church events, ensuring all logistical aspects are handled effectively with the help of a part-time Volunteer and Event Coordinator.
- Staff Supervision - Supervises church staff, providing guidance and support to enhance productivity and morale.
- Communication Facilitation - Acts as a liaison between Church leadership and the congregation, ensuring clear and effective communication channels are maintained.
- Manage Payroll and Employee Benefits - Submit Bi-Monthly Payroll, Benefit administration and Volunteer Compliance.
Requirements
- Strong administrative, technical, organizational, excellent oral and written communication skills.
- They must be able to multi-task, keep things confidentiality, high integrate.
- Bookkeeper experience
- The following systems are used QuickBooks, MailChimp, Planning Center, Church Center, Push Pay, Adobe Photo shop, Adobe InDesign, Canva Pro, Church Co Website, Goggle Work Space and Microsoft Products.
Pay: $35,000.00 - $40,000.00 per year
Work Location: In person
Job Overview
The Church Administrator/Bookkeeper responsible for overseeing the daily operations of the church including managing staff, coordinating events, updating and maintaining accurate/timely financial records using quickbooks, purchasing and ensuring effective communication within the church community. This role is crucial for maintaining the church's organization structure and supporting the pastor and leadership team effectively in fulfilling the church's vision.
Duties
- Daily Operations Management - Oversees the church's daily activities, ensuring smooth functioning and coordination among staff.
- Financial Record Keeping - Maintain the general ledger. Ensure accounts payable, accounts receivable, payroll, bank reconciliation, and general ledger are completed in a timely and accurately. Prepare financial reports, and support budgeting processes.
- Event Coordination - Plans and schedules church events, ensuring all logistical aspects are handled effectively with the help of a part-time Volunteer and Event Coordinator.
- Staff Supervision - Supervises church staff, providing guidance and support to enhance productivity and morale.
- Communication Facilitation - Acts as a liaison between Church leadership and the congregation, ensuring clear and effective communication channels are maintained.
- Manage Payroll and Employee Benefits - Submit Bi-Monthly Payroll, Benefit administration and Volunteer Compliance.
Requirements
- Strong administrative, technical, organizational, excellent oral and written communication skills.
- They must be able to multi-task, keep things confidentiality, high integrate.
- Bookkeeper experience
- The following systems are used QuickBooks, MailChimp, Planning Center, Church Center, Push Pay, Adobe Photo shop, Adobe InDesign, Canva Pro, Church Co Website, Goggle Work Space and Microsoft Products.
Pay: $35,000.00 - $40,000.00 per year
Work Location: In person
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Find Church Secretary JobsChurch Secretary Job Market
Who's Hiring
- Starbucks35
- Lionheart Children's Academy12
- Dollar General8
- VEG ER for Pets7
- DESERET BOOK6
Top Industries Hiring
- Education
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in church secretary jobs.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Experience with church management software such as Planning Center or Shelby Systems
- Strong written and verbal communication skills for correspondence and announcements
- Ability to maintain confidentiality of pastoral and member records
- High school diploma or equivalent required, associate or bachelor's degree preferred
- Prior administrative or secretarial experience in a church or faith-based organization
Tips for Your Church Secretary Job Search
Tailor your resume to congregation size
A small parish secretary role emphasizes wearing many hats, while a large multi-campus church wants proof you can manage high call volume and coordinate across staff teams. Adjust your bullet points to match the scope of the posting.
Highlight church-specific software you know
Church management platforms like Planning Center, Shelby Systems, or Church Community Builder appear in many postings. Name the ones you've used and what you did in them, whether that's tracking giving records, scheduling volunteers, or managing event registration.
Apply early to roles that fit
Migrate Mate lists church secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Lead with denominational familiarity in your cover letter
Churches often want someone who already understands their traditions, calendar, and vocabulary. If you've served in a Baptist, Catholic, Methodist, or nondenominational setting, say so upfront and connect it to the specific congregation you're applying to.
Prepare examples of handling sensitive member information
Interviewers frequently ask how you handle confidential pastoral care records, donation histories, or family situations. Have two or three concrete examples ready that show your discretion and your approach to privacy without over-sharing details.
Negotiate start dates around the church calendar
If you receive an offer, the church's busiest seasons, such as Easter, Christmas, or stewardship campaign periods, affect when they need you fully onboarded. Timing your start date to avoid those peaks can make your first weeks far smoother.
Church Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most church secretarys?
Starbucks, Lionheart Children's Academy, and Dollar General are hiring the most church secretarys right now, with openings concentrated in Virginia, North Carolina, and Tennessee, based on current listings on Migrate Mate as of November 2026. Denominations with multiple campuses or regional offices tend to post the highest volume of openings at any given time.
How many church secretary jobs are remote?
About 13% of church secretary openings are fully remote or hybrid as of November 2026, reflecting the in-person nature of most congregation support work. The sub-tasks most likely to shift to remote or partial flexibility include bookkeeping, newsletter drafting, and email correspondence, while front-desk reception and in-person member support almost always require on-site presence.
How do you become a church secretary?
Start by building core administrative skills in scheduling, correspondence, and record-keeping, then gain familiarity with at least one church management platform. Volunteer or work in a faith-based administrative role to build relevant experience. Tailor your resume to highlight discretion, communication, and any denominational background. Apply directly to openings that match your experience level and congregation type.
Can I get hired as a church secretary with little or no experience?
Yes, many smaller congregations hire candidates with general administrative skills and a willingness to learn church-specific systems on the job. Volunteer work in a church office, experience coordinating community events, or a background in customer-facing administrative roles can substitute for direct experience. Demonstrating genuine familiarity with the congregation's faith tradition also goes a long way in entry-level hiring decisions.
What does the church secretary interview process look like?
Most church secretary interviews involve an initial phone or video screening followed by an in-person meeting with the pastor, administrator, or hiring committee. Expect questions about how you handle confidential information, your familiarity with the denomination, and how you manage competing priorities during busy seasons like holidays or fundraising campaigns. Some churches ask candidates to complete a brief writing or scheduling exercise before a final offer.
Where can I find and apply to church secretary jobs?
You can find and apply to church secretary jobs on Migrate Mate, which lists current openings from congregations and faith-based organizations across the United States. Search for roles that match your experience level, denomination familiarity, and preferred location, then apply directly to each listing that fits.
See All 234+ Church Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find Church Secretary Jobs