Executive Receptionist Jobs
Executive Receptionist jobs are open across corporate, healthcare, legal, and financial services sectors, at every level from entry-level to senior and executive-support, with specializations in C-suite assistance, multi-line communications, and high-volume visitor management. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 6+ Executive Receptionist jobs
A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.
Minimum Qualifications & Skills
- Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.
- Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.
- Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
- Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.
- Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
- Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.
- Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
- Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
- Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.
- Assist Corporate Service Manager as needed
Continental Battery Systems ∙ 750 W John Carpenter Way, Ste 900, Irving, TX 75039∙ www.continentalbatterycompany.com
A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.
Minimum Qualifications & Skills
- Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.
- Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.
- Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
- Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.
- Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
- Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.
- Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
- Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
- Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.
- Assist Corporate Service Manager as needed
Continental Battery Systems ∙ 750 W John Carpenter Way, Ste 900, Irving, TX 75039∙ www.continentalbatterycompany.com
Executive Receptionist Jobs by Experience Level
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Find Executive Receptionist JobsExecutive Receptionist Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in executive receptionist jobs.
- Three or more years of front-desk or administrative experience in a corporate or executive setting
- Proficiency with calendar and scheduling software such as Outlook or Google Workspace
- Strong written and verbal communication skills with professional executive-level demeanor
- Experience managing multi-line phone systems and high-volume visitor traffic
- High school diploma or equivalent required, associate or bachelor's degree often preferred
- Ability to handle confidential information with discretion and maintain organizational confidentiality
Tips for Your Executive Receptionist Job Search
Tailor your resume to each environment
Corporate executive receptionist roles prioritize discretion and calendar coordination, while legal or healthcare settings emphasize compliance and confidentiality. Adjust your bullets to reflect the specific environment in each posting, not just the generic front-desk duties you performed.
Quantify your visitor and call volume
Hiring managers for executive receptionist roles want to know the scale you've managed. Replace vague phrases like 'answered phones' with concrete volume indicators, such as the number of executives you supported or the size of the office you managed.
Apply early to roles that fit
Migrate Mate lists executive receptionist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight software proficiency beyond basic tools
Many candidates list standard office suites, but executive receptionist postings increasingly require scheduling platforms, visitor management systems, and video conferencing tools. Name the specific platforms you've used to stand out from applicants who list only generic software categories.
Prepare for scenario-based interview questions
Interviewers for executive receptionist roles frequently ask how you've handled difficult visitors, last-minute schedule conflicts, or sensitive information. Prepare two or three specific examples that show judgment and composure under pressure, not just process knowledge.
Negotiate total compensation, not just base pay
Executive receptionist offers often include professional development budgets, parking benefits, and flexible scheduling that vary widely by employer. When you receive an offer, ask about the full package so you can compare roles accurately before accepting or countering.
Executive Receptionist Jobs: Frequently Asked Questions
Which companies are hiring the most executive receptionists?
Magendzo Law, Steer Health, and Connors Wealth Management are hiring the most executive receptionists right now, with openings concentrated in Texas, Florida, and New York, based on current listings on Migrate Mate as of November 2026. Demand tends to be strongest in industries with large corporate headquarters and active executive teams.
How many executive receptionist jobs are remote?
About 0% of executive receptionist openings are fully remote or hybrid as of November 2026, though the in-person share remains higher than in many administrative roles. Remote opportunities are most common in scheduling coordination and virtual front-desk support, where physical presence at a reception desk is not required.
How do you become an executive receptionist?
Start by building experience in a general administrative or front-desk role where you can develop phone handling, scheduling, and professional communication skills. From there, move into roles that support managers or directors directly to gain exposure to executive-level operations. Demonstrating discretion, reliability, and strong organizational skills over time is what moves candidates into executive receptionist positions.
Can you get hired as an executive receptionist with no experience?
Some employers will hire candidates with no direct executive receptionist experience if you can show transferable skills from customer-facing or administrative roles. Volunteering for responsibilities above your current title, such as coordinating meetings or handling confidential documents, gives you concrete examples to reference. Entry-level postings in legal, healthcare, or corporate offices are often the most accessible starting points.
What does the executive receptionist interview process look like?
Most executive receptionist interviews begin with a phone or video screen focused on your administrative background and communication style. An in-person round typically follows, where you may meet the executives you would support and face scenario-based questions about handling difficult situations, scheduling conflicts, or confidential matters. Some employers include a brief skills assessment covering typing speed or software proficiency before extending an offer.
Where can I find and apply to executive receptionist jobs?
You can find and apply to executive receptionist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry preference, then apply directly to each listing that fits.
See All 6 Executive Receptionist Jobs
Find roles that match your experience and apply in just a few clicks.
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