Remote Accounts Payable Assistant Jobs
Remote accounts payable assistant jobs are open across the U.S. at remote-first firms, distributed finance teams, and companies in sectors like SaaS, healthcare, and professional services. Employers hiring remotely right now include EVgo, Trace3, and Iterable. Scan the live roles below and apply to whichever ones fit.
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Accounts Payable & Financial Operations Specialist
New Leaf Solutions | Sacramento, CA
Full-Time | $30.00–$36.00 per hour | Benefits | Potential Remote Flexibility
Company Overview
New Leaf Solutions is a growing, mission-driven organization providing comprehensive money management, Representative Payee, and financial support services to individuals with developmental disabilities throughout California.
We help individuals manage their financial resources, meet essential needs, access services, and achieve greater financial stability and independence.
In addition to our Representative Payee services, New Leaf Solutions operates two specialized programs:
- Poppy FMS: Our Financial Management Services program supporting individuals and families who participate in California's regional center service system.
- Academy Benefits Consulting: Our benefits counseling program helping individuals and families navigate Social Security benefits, financial eligibility, and related public benefit programs.
We combine compassionate service with innovative technology and efficient financial systems to improve the way financial support services are delivered.
About the Position
We are seeking a detail-oriented Accounts Payable & Financial Operations Specialist with formal accounting education or certification and practical experience in financial operations.
Initially, this position will focus primarily on reviewing, entering, verifying, and processing bills and payments from client trust accounts within our Representative Payee program.
As New Leaf Solutions continues to modernize and automate its financial processes, the position will evolve toward financial monitoring, reporting, exception management, problem-solving, and operational oversight.
The successful candidate will also have opportunities to support financial and administrative operations across Poppy FMS and Academy Benefits Consulting, gaining exposure to multiple programs and contributing to their continued growth.
This position works under the direction of our Special Projects Manager and collaborates with our accounting, program operations, and management teams.
Key Responsibilities
Accounts Payable & Client Financial Processing
- Review, verify, enter, and process client invoices, bills, and payment requests.
- Perform high-volume financial data entry with a strong emphasis on accuracy and efficiency.
- Maintain accurate financial records and ensure payments are properly authorized, documented, and assigned to the appropriate client accounts.
- Research and resolve billing discrepancies, payment issues, duplicate transactions, and outstanding balances.
- Utilize accounting software, spreadsheets, and automated payment tools to process and monitor transactions.
- Assist with account reconciliation, transaction verification, and maintaining accurate financial records.
- Apply fundamental accounting principles, including debits and credits, double-entry bookkeeping, and general ledger concepts.
- Maintain confidentiality and comply with established financial procedures and internal controls.
Financial Monitoring, Reporting & Process Improvement
- Review financial reports and transaction data to identify discrepancies, unusual activity, trends, and potential problems.
- Monitor automated accounts payable processes and investigate transactions requiring additional review.
- Analyze financial data using Microsoft Excel, including formulas, lookup functions, pivot tables, and other analytical tools.
- Support the implementation, testing, and improvement of automated bill payment systems.
- Assist in developing financial reporting tools, quality assurance procedures, and operational controls.
- Identify opportunities to improve accuracy, efficiency, and accountability across financial operations.
- Collaborate with management to troubleshoot problems and recommend process improvements.
Cross-Program Financial & Operational Support
As experience and proficiency develop, this position will have opportunities to support additional operations and special projects, including:
- Poppy FMS: Assist with financial transaction monitoring, processing and reconciliation of housing statements, payment tracking, and related program financial activities.
- Academy Benefits Consulting: Provide financial and administrative operations support, including billing assistance, financial reporting, recordkeeping, and other program-related projects.
- Regional Center Electronic Billing: Assist with electronic billing submissions, accounts receivable monitoring, payment reconciliation, and resolution of billing discrepancies with California regional centers.
- Banking & Reconciliation: Support backup reconciliation procedures, Positive Pay processes, transaction research, and financial controls.
- Unclaimed Property: Assist with research, documentation, reconciliation, and processing of unclaimed property matters.
- Special Projects & Program Oversight: Collaborate with the Special Projects Manager on operational improvements, financial initiatives, and monitoring assigned processes across New Leaf Solutions' programs.
Required Qualifications
Formal Accounting Education or Certification
Candidates must possess at least one of the following:
- Completed certificate in accounting or bookkeeping from an accredited educational institution.
- Associate's or bachelor's degree in accounting.
- Recognized professional accounting or bookkeeping certification.
Professional Experience & Skills
- Minimum two years of professional experience in accounts payable, bookkeeping, accounting support, or financial operations.
- Working knowledge of accounting principles, financial recordkeeping, and account reconciliation.
- Experience processing invoices and maintaining accurate financial records.
- Strong Microsoft Excel proficiency, including formulas, spreadsheet analysis, and lookup functions.
- Experience using accounting software or financial management systems.
- Excellent attention to detail, analytical skills, and problem-solving abilities.
- Ability to investigate financial discrepancies and recommend appropriate solutions.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Effective written and verbal communication skills.
Preferred Qualifications
- Associate's or bachelor's degree in accounting.
- Three or more years of relevant accounting or financial operations experience.
- Experience processing high volumes of accounts payable transactions.
- Experience with trust accounts, client funds, or nonprofit financial operations.
- Familiarity with generally accepted accounting principles (GAAP), general ledger accounting, and internal controls.
- Experience with bank reconciliation, accounts receivable, or Positive Pay.
- Experience with accounting software such as QuickBooks, Sage, or comparable systems.
- Intermediate to advanced Excel skills, including pivot tables, VLOOKUP, XLOOKUP, and financial data analysis.
- Experience with financial automation, reporting tools, or operational process improvement.
- Familiarity with California regional centers, disability services, government billing, or Financial Management Services programs.
The Ideal Candidate
We're looking for someone who enjoys working with numbers, values accuracy, and takes pride in solving problems for an organzization with a mission to help people.
Our ideal candidate is comfortable with detailed, repetitive financial processing but also has the curiosity and analytical ability to understand the larger systems behind the work.
You'll be successful in this position if you:
- Have strong accounting fundamentals and enjoy applying them to practical financial operations.
- Are meticulous about financial accuracy and take ownership of resolving discrepancies.
- Can independently investigate problems rather than simply identifying them.
- Are comfortable learning new financial software and adapting to technology.
- Recognize opportunities to improve processes and reduce errors.
- Are interested in supporting multiple programs and developing a broader understanding of business operations.
- Are motivated to grow professionally and take on additional responsibilities over time.
- Enjoy contributing to an organization whose services make a meaningful difference in people's lives.
You do not need prior experience with California regional centers or our specific programs. We're looking for someone with strong accounting skills, sound judgment, initiative, and the desire to grow.
Work Location & Remote Flexibility
This position is initially based at our Sacramento office to support hands-on training, collaboration, and familiarity with our financial systems and operational procedures.
New Leaf Solutions offers the potential for remote work flexibility once established experience and competency expectations have been met.
Employees who demonstrate proficiency, consistent accuracy, sound judgment, and the ability to work independently may become eligible to work from an approved remote location.
Remote work arrangements are subject to management approval, operational needs, information security requirements, and continued satisfactory performance. Periodic in-office attendance may be required.
We value accountability, results, and the ability to work effectively, whether in the office or from an approved remote location.
Compensation & Benefits
- $30.00–$36.00 per hour, depending on qualifications and experience.
- Full-time employment.
- Medical, dental, and vision insurance.
- Retirement plan.
- Paid vacation, sick leave, and holidays.
- Potential for approved remote work flexibility.
- Professional development and opportunities to expand responsibilities.
- Collaborative, supportive, and mission-driven work environment.
Professional Growth & Career Development
This position offers an opportunity to develop beyond traditional accounts payable responsibilities.
As New Leaf Solutions continues implementing automated financial systems, the position is expected to evolve from hands-on transaction processing into financial monitoring, operational analysis, exception management, and specialized program support.
The successful candidate will have opportunities to develop expertise across our Representative Payee services, Poppy FMS, and Academy Benefits Consulting programs.
Over time, the position may assume greater responsibility for monitoring assigned financial processes, coordinating operational improvements, and supporting specialized financial programs and projects under the direction of the Special Projects Manager.
We are looking for someone who wants to grow with our organization and help shape the future of our financial operations.
While performing the duties of this job, the employee is
- Regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
- Frequently required to stand, walk, sit, climb stairs, talk, hear, and see clearly.
- May be occasionally required to stoop, kneel, or crouch.
- May be required to lift or move up to 50 lbs.
We are extremely proud of our diverse team and welcome all qualified applicants regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Pay: $29.02 - $36.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- On-site gym
- Opportunities for advancement
- Paid sick time
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
- Work from home
Education:
- Associate (Required)
Experience:
- Accounting: 2 years (Required)
License/Certification:
- accounting credential or certificate (Required)
Work Location: In person
Accounts Payable & Financial Operations Specialist
New Leaf Solutions | Sacramento, CA
Full-Time | $30.00–$36.00 per hour | Benefits | Potential Remote Flexibility
Company Overview
New Leaf Solutions is a growing, mission-driven organization providing comprehensive money management, Representative Payee, and financial support services to individuals with developmental disabilities throughout California.
We help individuals manage their financial resources, meet essential needs, access services, and achieve greater financial stability and independence.
In addition to our Representative Payee services, New Leaf Solutions operates two specialized programs:
- Poppy FMS: Our Financial Management Services program supporting individuals and families who participate in California's regional center service system.
- Academy Benefits Consulting: Our benefits counseling program helping individuals and families navigate Social Security benefits, financial eligibility, and related public benefit programs.
We combine compassionate service with innovative technology and efficient financial systems to improve the way financial support services are delivered.
About the Position
We are seeking a detail-oriented Accounts Payable & Financial Operations Specialist with formal accounting education or certification and practical experience in financial operations.
Initially, this position will focus primarily on reviewing, entering, verifying, and processing bills and payments from client trust accounts within our Representative Payee program.
As New Leaf Solutions continues to modernize and automate its financial processes, the position will evolve toward financial monitoring, reporting, exception management, problem-solving, and operational oversight.
The successful candidate will also have opportunities to support financial and administrative operations across Poppy FMS and Academy Benefits Consulting, gaining exposure to multiple programs and contributing to their continued growth.
This position works under the direction of our Special Projects Manager and collaborates with our accounting, program operations, and management teams.
Key Responsibilities
Accounts Payable & Client Financial Processing
- Review, verify, enter, and process client invoices, bills, and payment requests.
- Perform high-volume financial data entry with a strong emphasis on accuracy and efficiency.
- Maintain accurate financial records and ensure payments are properly authorized, documented, and assigned to the appropriate client accounts.
- Research and resolve billing discrepancies, payment issues, duplicate transactions, and outstanding balances.
- Utilize accounting software, spreadsheets, and automated payment tools to process and monitor transactions.
- Assist with account reconciliation, transaction verification, and maintaining accurate financial records.
- Apply fundamental accounting principles, including debits and credits, double-entry bookkeeping, and general ledger concepts.
- Maintain confidentiality and comply with established financial procedures and internal controls.
Financial Monitoring, Reporting & Process Improvement
- Review financial reports and transaction data to identify discrepancies, unusual activity, trends, and potential problems.
- Monitor automated accounts payable processes and investigate transactions requiring additional review.
- Analyze financial data using Microsoft Excel, including formulas, lookup functions, pivot tables, and other analytical tools.
- Support the implementation, testing, and improvement of automated bill payment systems.
- Assist in developing financial reporting tools, quality assurance procedures, and operational controls.
- Identify opportunities to improve accuracy, efficiency, and accountability across financial operations.
- Collaborate with management to troubleshoot problems and recommend process improvements.
Cross-Program Financial & Operational Support
As experience and proficiency develop, this position will have opportunities to support additional operations and special projects, including:
- Poppy FMS: Assist with financial transaction monitoring, processing and reconciliation of housing statements, payment tracking, and related program financial activities.
- Academy Benefits Consulting: Provide financial and administrative operations support, including billing assistance, financial reporting, recordkeeping, and other program-related projects.
- Regional Center Electronic Billing: Assist with electronic billing submissions, accounts receivable monitoring, payment reconciliation, and resolution of billing discrepancies with California regional centers.
- Banking & Reconciliation: Support backup reconciliation procedures, Positive Pay processes, transaction research, and financial controls.
- Unclaimed Property: Assist with research, documentation, reconciliation, and processing of unclaimed property matters.
- Special Projects & Program Oversight: Collaborate with the Special Projects Manager on operational improvements, financial initiatives, and monitoring assigned processes across New Leaf Solutions' programs.
Required Qualifications
Formal Accounting Education or Certification
Candidates must possess at least one of the following:
- Completed certificate in accounting or bookkeeping from an accredited educational institution.
- Associate's or bachelor's degree in accounting.
- Recognized professional accounting or bookkeeping certification.
Professional Experience & Skills
- Minimum two years of professional experience in accounts payable, bookkeeping, accounting support, or financial operations.
- Working knowledge of accounting principles, financial recordkeeping, and account reconciliation.
- Experience processing invoices and maintaining accurate financial records.
- Strong Microsoft Excel proficiency, including formulas, spreadsheet analysis, and lookup functions.
- Experience using accounting software or financial management systems.
- Excellent attention to detail, analytical skills, and problem-solving abilities.
- Ability to investigate financial discrepancies and recommend appropriate solutions.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Effective written and verbal communication skills.
Preferred Qualifications
- Associate's or bachelor's degree in accounting.
- Three or more years of relevant accounting or financial operations experience.
- Experience processing high volumes of accounts payable transactions.
- Experience with trust accounts, client funds, or nonprofit financial operations.
- Familiarity with generally accepted accounting principles (GAAP), general ledger accounting, and internal controls.
- Experience with bank reconciliation, accounts receivable, or Positive Pay.
- Experience with accounting software such as QuickBooks, Sage, or comparable systems.
- Intermediate to advanced Excel skills, including pivot tables, VLOOKUP, XLOOKUP, and financial data analysis.
- Experience with financial automation, reporting tools, or operational process improvement.
- Familiarity with California regional centers, disability services, government billing, or Financial Management Services programs.
The Ideal Candidate
We're looking for someone who enjoys working with numbers, values accuracy, and takes pride in solving problems for an organzization with a mission to help people.
Our ideal candidate is comfortable with detailed, repetitive financial processing but also has the curiosity and analytical ability to understand the larger systems behind the work.
You'll be successful in this position if you:
- Have strong accounting fundamentals and enjoy applying them to practical financial operations.
- Are meticulous about financial accuracy and take ownership of resolving discrepancies.
- Can independently investigate problems rather than simply identifying them.
- Are comfortable learning new financial software and adapting to technology.
- Recognize opportunities to improve processes and reduce errors.
- Are interested in supporting multiple programs and developing a broader understanding of business operations.
- Are motivated to grow professionally and take on additional responsibilities over time.
- Enjoy contributing to an organization whose services make a meaningful difference in people's lives.
You do not need prior experience with California regional centers or our specific programs. We're looking for someone with strong accounting skills, sound judgment, initiative, and the desire to grow.
Work Location & Remote Flexibility
This position is initially based at our Sacramento office to support hands-on training, collaboration, and familiarity with our financial systems and operational procedures.
New Leaf Solutions offers the potential for remote work flexibility once established experience and competency expectations have been met.
Employees who demonstrate proficiency, consistent accuracy, sound judgment, and the ability to work independently may become eligible to work from an approved remote location.
Remote work arrangements are subject to management approval, operational needs, information security requirements, and continued satisfactory performance. Periodic in-office attendance may be required.
We value accountability, results, and the ability to work effectively, whether in the office or from an approved remote location.
Compensation & Benefits
- $30.00–$36.00 per hour, depending on qualifications and experience.
- Full-time employment.
- Medical, dental, and vision insurance.
- Retirement plan.
- Paid vacation, sick leave, and holidays.
- Potential for approved remote work flexibility.
- Professional development and opportunities to expand responsibilities.
- Collaborative, supportive, and mission-driven work environment.
Professional Growth & Career Development
This position offers an opportunity to develop beyond traditional accounts payable responsibilities.
As New Leaf Solutions continues implementing automated financial systems, the position is expected to evolve from hands-on transaction processing into financial monitoring, operational analysis, exception management, and specialized program support.
The successful candidate will have opportunities to develop expertise across our Representative Payee services, Poppy FMS, and Academy Benefits Consulting programs.
Over time, the position may assume greater responsibility for monitoring assigned financial processes, coordinating operational improvements, and supporting specialized financial programs and projects under the direction of the Special Projects Manager.
We are looking for someone who wants to grow with our organization and help shape the future of our financial operations.
While performing the duties of this job, the employee is
- Regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
- Frequently required to stand, walk, sit, climb stairs, talk, hear, and see clearly.
- May be occasionally required to stoop, kneel, or crouch.
- May be required to lift or move up to 50 lbs.
We are extremely proud of our diverse team and welcome all qualified applicants regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Pay: $29.02 - $36.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- On-site gym
- Opportunities for advancement
- Paid sick time
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
- Work from home
Education:
- Associate (Required)
Experience:
- Accounting: 2 years (Required)
License/Certification:
- accounting credential or certificate (Required)
Work Location: In person
See All 19 Remote Accounts Payable Assistant Jobs
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Find JobsRemote Accounts Payable Assistant Job Market
Who's Hiring
Top Industries Hiring
- Retail
What Employers Look For
The qualifications that appear most often in remote accounts payable assistant jobs.
- 1-2 years of accounts payable or general accounting experience preferred
- Proficiency in ERP or accounting software such as SAP, Oracle, or QuickBooks
- Associate or bachelor's degree in accounting, finance, or a related field
- Ability to process high invoice volumes accurately and meet payment deadlines
- Strong data-entry skills with attention to detail and low error tolerance
- Familiarity with three-way matching, purchase orders, and vendor reconciliation
Tips for Your Remote Accounts Payable Assistant Job Search
Highlight async finance tools on your resume
Remote accounts payable teams run on tools like Bill.com, QuickBooks Online, NetSuite, and Tipalti. Name the platforms you've used and what you accomplished in them so hiring managers know you can plug in without in-person training.
Show written communication skills upfront
Remote accounts payable work means resolving vendor disputes, chasing approvals, and escalating discrepancies entirely over email and chat. Include examples of written vendor communication or internal follow-ups in your resume or cover letter to prove you can handle this without face-to-face support.
Apply early to remote roles that fit
Migrate Mate lists remote accounts payable assistant openings from across the U.S. in one place, so you can find roles that match your experience and apply directly without searching multiple sites.
Prepare for remote-specific interview questions
Remote employers almost always ask how you manage competing invoice deadlines without a supervisor nearby and how you handle a vendor escalation over email. Have a specific example ready for each scenario before your interview.
Remote Accounts Payable Assistant Jobs: Frequently Asked Questions
How do I get a remote accounts payable assistant job?
Remote employers hiring accounts payable assistants prioritize candidates who can manage invoice queues, vendor correspondence, and approval workflows without in-person oversight. Demonstrating proficiency in cloud-based accounting platforms, strong written communication, and the ability to flag discrepancies proactively gives you a real edge. Remote-first companies and distributed finance teams tend to screen heavily for self-direction, so concrete examples of independent work matter more than credentials alone.
Which companies hire remote accounts payable assistants?
Employers currently hiring remote accounts payable assistants include EVgo, Trace3, and Iterable, per current remote listings on Migrate Mate as of November 2026. Remote-first firms, distributed enterprise teams, and growth-stage companies in technology, healthcare, and business services are among the most active hirers for this role.
Can you get a remote accounts payable assistant job with no experience?
Yes, but remote entry-level accounts payable assistant roles are harder to land because employers expect you to work independently from day one with minimal hand-holding. Smaller remote-first companies and startups are more likely to hire candidates new to the field. Showing familiarity with accounting software, completing a bookkeeping course, or handling invoices in a volunteer or freelance capacity can substitute meaningfully for formal experience.
Do you need a degree for remote accounts payable assistant jobs?
Not always. Many remote employers care more about hands-on accuracy and software proficiency than a formal degree for accounts payable assistant roles. Demonstrated experience processing invoices, reconciling vendor statements, or working in accounts payable software often outweighs a diploma. An associate degree or relevant certification in accounting or finance can strengthen your application, but it isn't a hard requirement at most companies hiring remotely.
Which industries hire the most remote accounts payable assistants?
Remote accounts payable assistant roles concentrate in Retail, based on current remote listings on Migrate Mate as of November 2026. These sectors rely on distributed finance teams that need accounts payable support handled reliably without a central office.
See All 19 Remote Accounts Payable Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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