Remote Full Charge Bookkeeper Jobs

Claim Warriors (www.claimwarriors.com) is a growing insurance claims advocacy company helping property owners navigate residential and commercial property damage claims. We work with property owners, field adjusters, attorneys, contractors, engineers, and other professionals to move claims forward and help clients pursue fair outcomes.

We are seeking an experienced Full Charge Bookkeeper to manage day-to-day bookkeeping, maintain accurate financial records, oversee accounts payable and receivable, and track financial activity across individual claims and business operations.

This position requires someone who can handle detailed transactions while understanding how those transactions affect financial reporting, cash flow, and profitability.

Key Responsibilities General Bookkeeping & Accounting

• Maintain complete, accurate, and current financial records, including the general ledger and supporting documentation.
• Record and categorize revenue, operating expenses, vendor payments, deposits, transfers, and other transactions.
• Reconcile bank accounts, credit cards, loans, and other balance sheet accounts.
• Prepare journal entries, accruals, prepaid expense schedules, and other month-end adjustments.
• Maintain an organized chart of accounts and consistent transaction coding by entity, department, vendor, and claim, as applicable.
• Review accounting records for missing transactions, duplicate entries, incorrect classifications, and discrepancies.
• Complete monthly and year-end closing activities and coordinate with outside accountants on tax preparation and financial reporting.
• Maintain clear documentation and an audit trail for financial transactions.

Accounts Payable & Vendor Management

• Receive, review, code, and process invoices from field adjusters, engineers, hygienists, estimators, expert consultants, contractors, attorneys, and other vendors.
• Confirm that invoices match agreed rates, completed services, supporting documentation, and the correct claim.
• Obtain required approvals and prepare payment schedules based on due dates, available funds, and company priorities.
• Track outstanding balances, resolve billing discrepancies, and respond to vendor payment inquiries.
• Maintain vendor records, W-9 forms, payment information, and documentation supporting annual 1099 preparation.
• Identify duplicate charges, unsupported expenses, overdue invoices, and unusual billing activity.

Accounts Receivable & Revenue Tracking

• Prepare and track invoices for company fees, services, reimbursable expenses, and other amounts due.
• Record incoming payments and apply them to the appropriate customer, claim, invoice, and entity.
• Maintain accounts receivable aging reports and follow up on overdue balances.
• Track earned, billed, collected, and outstanding revenue.
• Reconcile payments against contracts, fee calculations, settlement documentation, and other supporting records.
• Coordinate with operations and leadership to resolve payment discrepancies and collection issues.

Claim-Level Financial Tracking

• Maintain a financial record for each claim, including expenses, vendor invoices, advances, recoveries, fees, and payments.
• Track costs incurred throughout the claim lifecycle and identify amounts eligible for reimbursement.
• Prepare organized expense packages and supporting documentation for submission to insurers, attorneys, or other responsible parties.
• Monitor submitted expenses, reimbursement status, outstanding balances, and payment discrepancies.
• Track factoring arrangements, funding advances, associated fees, repayments, and remaining obligations.
• Reconcile claim-related transactions across accounting software, CRM records, vendor statements, and internal tracking systems.
• Prepare claim-level profitability reports and flag claims with unusually high costs or unresolved financial items.

Settlement & Legal Accounting Support

• Review settlement statements and reconcile proceeds, professional fees, case costs, referral or co-counsel allocations, and client disbursements against approved documentation.
• Prepare disbursement schedules and payment packages for review and authorization.
• Support trust/IOLTA bookkeeping and reconciliations for legal operations, where applicable, under the direction of the responsible attorney.
• Maintain separate client or matter ledgers and supporting records for funds received and disbursed.
• Track outstanding settlement checks, pending distributions, and unreconciled transactions.
• Coordinate with attorneys and operations staff to resolve discrepancies before funds are distributed.

Financial Reporting & Process Improvement

• Prepare monthly profit and loss statements, balance sheets, cash flow reports, and supporting schedules.
• Provide leadership with clear reporting on cash balances, upcoming obligations, receivables, payables, and claim-related costs.
• Investigate unusual balances, unexplained variances, and transactions requiring management review.
• Develop and maintain practical procedures for invoicing, approvals, payments, reconciliations, and document retention.
• Improve accounting workflows and reduce manual errors across accounting software, spreadsheets, and operational systems.
• Handle confidential company, client, banking, and financial information with discretion.

Qualifications

• At least 2 years of hands-on bookkeeping or accounting experience,including accounts payable, accounts receivable, bank reconciliations, and month-end closing.
• Strong working knowledge of QuickBooks or comparable accounting software.
• Proficiency in Excel and Google Sheets, including formulas, reconciliations, and financial tracking.
• Ability to manage a high volume of transactions and maintain accurate records across multiple claims, vendors, and accounts.
• Understanding of general ledger accounting, financial statements, and cash flow.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Ability to investigate discrepancies independently and communicate findings clearly.
• Comfort working with leadership, operations teams, attorneys, and outside accounting professionals.

Preferred Experience

• Accounting or bookkeeping experience in public adjusting, insurance claims, property damage litigation, construction, or professional services.
• Law firm accounting experience, including contingency fees, settlements, client disbursements, and trust/IOLTA reconciliations.
• Experience with claim-level or project-based cost accounting.
• Familiarity with factoring, expense advances, and reimbursement tracking.
• Experience maintaining records for multiple entities.
• Associate’s or bachelor’s degree in accounting, finance, or a related field.

Benefits:

• Flexible schedule
• Paid time off
• Work from home

Application Question(s):

• How many years of accounting or bookkeeping experience do you have working with residential property insurance claims in a public adjusting company or law firm? Please briefly describe your responsibilities.
• How many years of experience do you have with trust/IOLTA accounting, including account reconciliations, client ledgers, and settlement disbursements?
• What makes you a strong candidate for this Bookkeeper / Accountant position? Please highlight the experience and skills most relevant to the role.
• What are your compensation expectations for this position? Please specify your preferred hourly rate or annual salary.

Work Location: Remote