Remote Meeting Manager Jobs
Remote meeting manager jobs are open across the U.S. at remote-first firms, distributed enterprises, and organizations running large-scale virtual and hybrid events. Employers actively hiring right now include Sentry, EVERSANA, and HistoSonics, with strong demand in Insurance. Find a role that fits below and apply directly.
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See related jobsHistoSonics is a commercial-stage medtech company advancing the Edison® System, a novel non-invasive sonic beam therapy based on histotripsy. Since receiving FDA De Novo grant for the non-invasive destruction of liver tumors in 2023, the company has progressed beyond initial market entry into commercial expansion, reimbursement momentum, and ongoing clinical and pipeline development. In addition to its current liver tumor indication, HistoSonics is pursuing future indications across multiple applications including kidney, pancreas, prostate, neuro, women’s health, and other significant underserved human health areas, to realize the broader potential histotripsy across multiple disease states and medical specialties.
We offer an exciting work culture where cutting-edge science meets real-world application, and each team member’s contribution is important to our success in ensuring our physicians and their patients get what they need most.
Location: Plymouth, MN (Hybrid or Remote - MN-based)
Travel: 20-30%, 10-15 trips/year. 3-7 days at a time (sometimes over weekends). Some OUS travel.
Position Summary
The HistoSonics Senior Meeting Planner works closely with Society & Professional Meetings Manager to deliver world-class events that enhance the value of the organization. The position is responsible for the execution of HistoSonics professional meetings and events. The position requires coordination of meeting logistics, including site selection, tracking budgets and reconciliation, managing vendors, food & beverage coordination, travel organization, sleeping room arrangements, AV support, onsite support, and overall attendee management.
Responsibilities:
- Manage timelines to ensure milestones are being met.
- Communicate proactively to stakeholders across all levels of the organization.
- Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
- Collaborate with cross-functional teams, provides direction, and establishes solutions where appropriate.
- Manage internal software systems for department that may include event management and compliance tracking tools
- Maintain comprehensive meeting planning templates, timelines and documentation that will be consistently used in planning each event to increase efficiency in logistical planning, on-site support execution and post-event reporting.
- Coordinates event logistics, such as venue selection, catering, audio-visual equipment, transportation, and accommodations.
- Manage event registrations, including creating registration pages and tracking attendance.
- Manage education course participants travel & accommodations.
- Supports event communication and promotions.
- Provides on-site event support, including managing vendors and troubleshooting issues as they arise.
- Conducts post-event evaluations to assess the success of the event and identify areas for improvement.
- Manages post event documentation (customer data entry, expense reconciliation, compliance reporting, etc.)
- Manage all aspects of budgeting and billing ensuring actuals are reconciled accurately
- Runs reports and data metrics as requested.
- Assist team on new process implementation initiatives
- Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
- Ensures all company policies and compliance practices are being followed
- Work with internal stakeholders as needed on special projects and workstreams
- Provide additional business support at the request of HistoSonics leadership.
Required Qualifications
- Bachelor's degree required.
- 5+ years of medical device event and meeting planning experience.
- Ability to work evenings, weekends, and travel domestically and internationally as needed.
- Ability to lift up to 20 lbs.
Knowledge & Skills
- Demonstrated commitment to innovation and continuous learning.
- Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
- Proven ability to independently manage complex meetings and events.
- Excellent communication, collaboration, and interpersonal skills.
- Strong project management, organizational, and multitasking abilities with exceptional attention to detail.
- Ability to thrive in a fast-paced, high-volume environment and adapt to changing business needs.
- Proven ability to influence, build alignment, and execute effectively across all levels of an organization.
- Analytical and problem-solving mindset with the ability to improve processes and drive efficiency.
- Proficient in Microsoft Office Suite.
Benefits: We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
#LI-Remote
HistoSonics is a commercial-stage medtech company advancing the Edison® System, a novel non-invasive sonic beam therapy based on histotripsy. Since receiving FDA De Novo grant for the non-invasive destruction of liver tumors in 2023, the company has progressed beyond initial market entry into commercial expansion, reimbursement momentum, and ongoing clinical and pipeline development. In addition to its current liver tumor indication, HistoSonics is pursuing future indications across multiple applications including kidney, pancreas, prostate, neuro, women’s health, and other significant underserved human health areas, to realize the broader potential histotripsy across multiple disease states and medical specialties.
We offer an exciting work culture where cutting-edge science meets real-world application, and each team member’s contribution is important to our success in ensuring our physicians and their patients get what they need most.
Location: Plymouth, MN (Hybrid or Remote - MN-based)
Travel: 20-30%, 10-15 trips/year. 3-7 days at a time (sometimes over weekends). Some OUS travel.
Position Summary
The HistoSonics Senior Meeting Planner works closely with Society & Professional Meetings Manager to deliver world-class events that enhance the value of the organization. The position is responsible for the execution of HistoSonics professional meetings and events. The position requires coordination of meeting logistics, including site selection, tracking budgets and reconciliation, managing vendors, food & beverage coordination, travel organization, sleeping room arrangements, AV support, onsite support, and overall attendee management.
Responsibilities:
- Manage timelines to ensure milestones are being met.
- Communicate proactively to stakeholders across all levels of the organization.
- Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
- Collaborate with cross-functional teams, provides direction, and establishes solutions where appropriate.
- Manage internal software systems for department that may include event management and compliance tracking tools
- Maintain comprehensive meeting planning templates, timelines and documentation that will be consistently used in planning each event to increase efficiency in logistical planning, on-site support execution and post-event reporting.
- Coordinates event logistics, such as venue selection, catering, audio-visual equipment, transportation, and accommodations.
- Manage event registrations, including creating registration pages and tracking attendance.
- Manage education course participants travel & accommodations.
- Supports event communication and promotions.
- Provides on-site event support, including managing vendors and troubleshooting issues as they arise.
- Conducts post-event evaluations to assess the success of the event and identify areas for improvement.
- Manages post event documentation (customer data entry, expense reconciliation, compliance reporting, etc.)
- Manage all aspects of budgeting and billing ensuring actuals are reconciled accurately
- Runs reports and data metrics as requested.
- Assist team on new process implementation initiatives
- Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
- Ensures all company policies and compliance practices are being followed
- Work with internal stakeholders as needed on special projects and workstreams
- Provide additional business support at the request of HistoSonics leadership.
Required Qualifications
- Bachelor's degree required.
- 5+ years of medical device event and meeting planning experience.
- Ability to work evenings, weekends, and travel domestically and internationally as needed.
- Ability to lift up to 20 lbs.
Knowledge & Skills
- Demonstrated commitment to innovation and continuous learning.
- Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
- Proven ability to independently manage complex meetings and events.
- Excellent communication, collaboration, and interpersonal skills.
- Strong project management, organizational, and multitasking abilities with exceptional attention to detail.
- Ability to thrive in a fast-paced, high-volume environment and adapt to changing business needs.
- Proven ability to influence, build alignment, and execute effectively across all levels of an organization.
- Analytical and problem-solving mindset with the ability to improve processes and drive efficiency.
- Proficient in Microsoft Office Suite.
Benefits: We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
#LI-Remote
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Find Remote Meeting Manager JobsRemote Meeting Manager Job Market
Who's Hiring
Top Industries Hiring
- Insurance
What Employers Look For
The qualifications that appear most often in remote meeting manager jobs.
- Three or more years of experience planning and executing corporate or association meetings
- Proficiency with event management software and registration platforms
- Experience preparing agendas, minutes, and board or committee documentation
- Certified Meeting Professional credential or active progress toward CMP
- Demonstrated ability to negotiate contracts with venues, caterers, and AV vendors
- Bachelor's degree in hospitality management, communications, or a related field
Tips for Your Remote Meeting Manager Job Search
Show your async coordination skills upfront
Remote meeting managers are evaluated on how well they communicate without real-time back-and-forth. Build written runbooks, briefing docs, or post-event summaries you can share as work samples. Employers want proof you can keep distributed teams aligned without constant check-ins.
Apply early to remote roles that fit
Migrate Mate lists remote meeting manager openings from across the U.S. in one place, so you can find roles that match your experience and apply directly. Remote postings attract high volume quickly, so applying as soon as a role goes live gives you a real advantage.
Lead with virtual event platform experience
Remote employers look for hands-on proficiency with platforms like Cvent, Zoom Events, or Hopin. Name the specific tools you have used, the event types you managed on them, and the attendee scale. Generic event experience without named platform skills gets screened out quickly at remote-first companies.
Demonstrate cross-time-zone vendor management
Remote meeting manager roles often involve coordinating vendors, speakers, and stakeholders across multiple time zones. Highlight specific examples of managing external parties asynchronously, including how you tracked deliverables and resolved issues without in-person escalation. This signals remote readiness more directly than any certification.
Remote Meeting Manager Jobs: Frequently Asked Questions
How do I get a remote meeting manager job?
Remote meeting manager roles go to candidates who can demonstrate they don't need in-person oversight to execute complex events. Remote employers screen for strong async written communication, proficiency with virtual event platforms like Zoom Events or Cvent, and a history of coordinating across time zones. A portfolio showing end-to-end event management, vendor coordination, and stakeholder communication gives you a clear edge over candidates without documented remote work.
Which companies hire remote meeting managers?
Remote meeting manager roles are posted by Sentry, EVERSANA, and HistoSonics and others right now, based on current remote listings on Migrate Mate as of November 2026. The companies hiring most actively are remote-first technology firms, global professional services organizations, and large corporations running distributed teams with ongoing virtual and hybrid event programs.
Can you get a remote meeting manager job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to manage logistics and stakeholders independently from day one. Companies most likely to hire junior remote meeting managers include event platforms and associations with structured onboarding. You can strengthen your candidacy by showing volunteer event coordination, completing certifications like CMP or virtual event credentials, and demonstrating comfort with async collaboration tools such as Slack and project management software.
Do you need a degree for remote meeting manager jobs?
Not always. Remote employers weigh practical event management experience, platform proficiency, and a demonstrable ability to coordinate complex logistics without direct supervision more heavily than a specific degree. A portfolio of managed events, vendor contracts, and measurable outcomes can carry more weight than a diploma alone, particularly at remote-first companies and technology firms where results-based hiring is common.
Which industries hire the most remote meeting managers?
The sectors hiring the most remote meeting managers are Insurance, based on current remote listings on Migrate Mate as of November 2026. These industries run large distributed workforces with ongoing needs for virtual conferences, all-hands meetings, and client events that require a dedicated meeting manager who can coordinate teams across multiple locations.
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