Remote Meetings and Events Coordinator Jobs
Remote Meetings and Events Coordinator jobs are open across the U.S. at remote-first companies and distributed teams in sectors like technology, associations, financial services, and healthcare. Employers hiring remotely right now include Navan, emota, and Morley. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 7+ Remote Meetings and Events Coordinator jobs
Job Title: Meetings and Events Project Manager
Brand: Emota
Location: USA: Philadelphia or Central and Eastern Time zones for hybrid or remote working
Reporting to: Project Director
Direct report(s): None
A bit about the role …
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.
This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to sell, 401k and many other benefits.
What will you be do …
Project Management:
- Manage all venues and associated logistical arrangements including congress attendance and business center, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
Client Liaison and Development:
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
Financial Management:
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
General:
- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
- Organizer with a minimum of 4 years event management delivery of corporate events
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on-site internationally
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Job Title: Meetings and Events Project Manager
Brand: Emota
Location: USA: Philadelphia or Central and Eastern Time zones for hybrid or remote working
Reporting to: Project Director
Direct report(s): None
A bit about the role …
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.
This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to sell, 401k and many other benefits.
What will you be do …
Project Management:
- Manage all venues and associated logistical arrangements including congress attendance and business center, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
Client Liaison and Development:
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
Financial Management:
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
General:
- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
- Organizer with a minimum of 4 years event management delivery of corporate events
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on-site internationally
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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Find JobsRemote Meetings and Events Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in remote meetings and events coordinator jobs.
- 1-3 years of experience coordinating meetings, conferences, or corporate events
- Proficiency with event registration or management software platforms
- Strong project management and multi-vendor coordination skills
- Bachelor's degree in hospitality, communications, marketing, or a related field
- Experience managing event logistics including catering, AV, and venue contracts
- Certified Meeting Professional (CMP) credential preferred for senior openings
Tips for Your Remote Meetings and Events Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote meetings and events coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly without sorting through listings that aren't actually remote.
Show your virtual event platform fluency
Name the specific platforms you've used, Cvent, Hopin, Zoom Webinars, Bizzabo, or similar, in your resume and application. Remote employers won't assume familiarity, so being explicit signals you can step in without a learning curve.
Demonstrate async communication before the interview
Remote hiring teams pay attention to how clearly and quickly you communicate via email or application materials. Write concise, well-organized messages at every stage, because that's exactly how you'll coordinate events once you're hired.
Prepare for a virtual coordination scenario interview
Many remote employers for this role run a scenario round where you walk through planning a virtual or hybrid event under constraints. Practice talking through vendor communication, timeline management, and contingency planning out loud before your interview.
Remote Meetings and Events Coordinator Jobs: Frequently Asked Questions
How do I get a remote meetings and events coordinator job?
Target companies with distributed workforces or fully remote operations, since those employers are most likely to hire meetings and events coordinators they'll never meet in person. Remote hiring managers screen heavily for written communication, self-direction, and comfort with virtual event platforms like Zoom, Hopin, or Cvent. Candidates who can show concrete results from past events, whether attendance numbers, budget outcomes, or client feedback, stand out quickly.
Which companies hire remote meetings and events coordinators?
Companies hiring remote meetings and events coordinators right now include Navan, emota, and Morley, based on current remote listings on Migrate Mate as of November 2026. Remote-first technology firms, professional associations, financial services companies, and healthcare organizations are among the most active sectors for this role.
Can you get a remote meetings and events coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently from day one with minimal oversight. You can build credibility by coordinating virtual events for nonprofits, student organizations, or freelance clients, then documenting the results. Showing proficiency with virtual event tools and demonstrating clear async communication often opens the door when formal experience is thin.
Do you need a degree for remote meetings and events coordinator jobs?
Not always. Many remote employers care more about demonstrated coordination skills, event management software proficiency, and a portfolio of events you've delivered than a specific degree. That said, a degree in hospitality, communications, or business can help in competitive applicant pools. What consistently matters remotely is your ability to manage logistics, communicate clearly in writing, and keep projects on track without being in the same room as your team.
See All 7 Remote Meetings and Events Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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