Meetings and Events Coordinator Jobs
Meetings and Events Coordinator jobs are open across corporate, hospitality, nonprofit, and higher education sectors, from entry-level to senior coordinator roles, with specializations in conference planning, trade shows, and corporate meetings. Find a role that fits below and apply directly.
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Job Title: Meetings and Events Project Co-ordinator
Brand: Emota
Location: US: Philadelphia or eastern or central times only for hybrid working
Reporting to: Senior Project Manager
Direct report(s): None
A bit about the role …
You will work for one or more of our clients, organizing and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.
This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.
By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy, 401k, life and health insurance and many other benefits.
What will you do …
Delegate and Database Management:
- Set-up and administer event websites. Including collation and inputting of delegate details
- Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
- Manage attendee communications and associated timelines
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the program
- Produce signage, badges, on-site manuals and other documentation
- Order currency, uniforms, mobile phones, laptops and other on-site equipment
- On-site attendance at events
- Help with the selection of venues and production of event proposals
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Client Liaison and Development:
- Setting-up and maintenance of client files from confirmation of event to completion and evaluation
- Manage client communications and associated timelines
- Foster the development of your client account by managing delegate relationships through operational delivery
Budget Management:
- Deliver financial aspects of events following company processes
- Help with identification and documentation of cost avoidance / saving measures
- Comply with company and client invoicing processes
- Help with scope management
- Help prepare budgets and final reconciliations within agreed timelines
What do you need to have …
- 1+ years of event management experience in a corporate setting
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
- With enthusiasm in abundance, you will be organized
- The flexibility and desire to travel domestically and overseas
- Cvent experience would be advantageous
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Job Title: Meetings and Events Project Co-ordinator
Brand: Emota
Location: US: Philadelphia or eastern or central times only for hybrid working
Reporting to: Senior Project Manager
Direct report(s): None
A bit about the role …
You will work for one or more of our clients, organizing and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.
This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.
By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy, 401k, life and health insurance and many other benefits.
What will you do …
Delegate and Database Management:
- Set-up and administer event websites. Including collation and inputting of delegate details
- Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
- Manage attendee communications and associated timelines
- Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the program
- Produce signage, badges, on-site manuals and other documentation
- Order currency, uniforms, mobile phones, laptops and other on-site equipment
- On-site attendance at events
- Help with the selection of venues and production of event proposals
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Client Liaison and Development:
- Setting-up and maintenance of client files from confirmation of event to completion and evaluation
- Manage client communications and associated timelines
- Foster the development of your client account by managing delegate relationships through operational delivery
Budget Management:
- Deliver financial aspects of events following company processes
- Help with identification and documentation of cost avoidance / saving measures
- Comply with company and client invoicing processes
- Help with scope management
- Help prepare budgets and final reconciliations within agreed timelines
What do you need to have …
- 1+ years of event management experience in a corporate setting
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
- With enthusiasm in abundance, you will be organized
- The flexibility and desire to travel domestically and overseas
- Cvent experience would be advantageous
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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Find JobsMeetings and Events Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
What Employers Look For
The qualifications that appear most often in meetings and events coordinator jobs.
- 1-3 years of experience coordinating meetings, conferences, or corporate events
- Proficiency with event registration or management software platforms
- Strong project management and multi-vendor coordination skills
- Bachelor's degree in hospitality, communications, marketing, or a related field
- Experience managing event logistics including catering, AV, and venue contracts
- Certified Meeting Professional (CMP) credential preferred for senior openings
Tips for Your Meetings and Events Coordinator Job Search
Tailor your resume to event scale
Hiring managers want to know the size and complexity of events you've managed. List attendee counts, budget ranges, and whether you coordinated single-day or multi-day programs so your experience reads as concrete and comparable.
Show vendor and logistics fluency
Meetings and events roles require hands-on coordination with caterers, AV teams, venues, and transportation providers. Naming specific vendor categories you've managed tells employers you can hit the ground running without extensive onboarding.
Highlight your event management software
Many postings screen for experience with event registration platforms, project management tools, or virtual event software. Call these out explicitly in your resume's skills section, matched to what each job listing actually mentions.
Apply early to roles that fit
Migrate Mate lists meetings and events coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a portfolio of event outcomes
If you have post-event surveys, attendance reports, or photos from programs you've run, bring them or reference them in interviews. Tangible evidence of execution quality sets you apart from candidates who can only describe their responsibilities.
Ask budget questions during the interview
Employers expect coordinators to manage costs tightly. Asking how budget ownership is structured and what approval processes look like signals financial maturity and shows you understand that event success includes staying on-budget, not just on-schedule.
Meetings and Events Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most meetings and events coordinators?
The companies hiring the most meetings and events coordinators right now include Marriott International, Unbridled, and emota, with the largest share of openings in Texas, California, and Illinois, based on current listings on Migrate Mate as of November 2026. Corporate, hospitality, and nonprofit employers consistently represent the largest share of active postings.
How many meetings and events coordinator jobs are remote?
About 88% of meetings and events coordinator openings are fully remote or hybrid as of November 2026, though the nature of the role means most positions require on-site presence for event execution. Pre-event planning, vendor communication, and registration management are the tasks most commonly handled remotely.
How do you become a meetings and events coordinator?
Most coordinators start with a degree in hospitality management, communications, or marketing, then build experience through internships or entry-level administrative roles supporting event teams. Getting hands-on with logistics, vendor management, and event software accelerates your path, and earning a Certified Meeting Professional credential strengthens your profile for more competitive openings.
Can you get hired as a meetings and events coordinator with little experience?
Yes, many employers will consider candidates with limited formal experience if you can demonstrate practical skills. Volunteering to coordinate department meetings, organizing community or campus events, or assisting at professional conferences all count as relevant work. Frame any logistics, scheduling, or vendor communication you've handled, even informally, as direct evidence of your coordination ability.
What does the meetings and events coordinator interview process look like?
Most employers run a phone screen followed by one or two in-person or video interviews. Expect scenario-based questions about how you've handled vendor problems, tight timelines, or last-minute changes. Some employers ask you to walk through a past event end-to-end, so having a concrete example ready with specifics on scale, budget, and outcome is essential.
Where can I find and apply to meetings and events coordinator jobs?
You can find and apply to meetings and events coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing from the page.
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Find roles that match your experience and apply in just a few clicks.
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