Remote Property Coordinator Jobs
Remote property coordinator jobs are open across the U.S. at remote-first firms and distributed teams, with active hiring in real estate management, property technology, and corporate facilities. Employers hiring remotely right now include State Farm, Information Providers, and Insurance Claim HQ. Find a role that fits below and apply directly.
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Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.
The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.
No agency submissions accepted.
GENERAL SUMMARY:
The First-Party Property Paralegal provides litigation and discovery support to the First-Party Property practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
- Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
- Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
- Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
- Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
- E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES:
- Proven proficiency in defense First-Party Property discovery and subpoena practice.
- Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.
- Strong organization, time management, and attention to detail across multiple matters.
- Professional written and verbal communication; effective stakeholder management.
- Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.
- Resourceful, proactive, and able to work independently within established procedures
EDUCATION AND EXPERIENCE:
- 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
- Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
- Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.
Our Culture - Collaborate with a Dynamic Legal Team
At Hamilton MillerBirthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.
Equal Employment Opportunity Statement
Hamilton MillerBirthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.
No agency submissions accepted.
Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.
The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.
No agency submissions accepted.
GENERAL SUMMARY:
The First-Party Property Paralegal provides litigation and discovery support to the First-Party Property practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
- Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
- Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
- Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
- Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
- E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES:
- Proven proficiency in defense First-Party Property discovery and subpoena practice.
- Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.
- Strong organization, time management, and attention to detail across multiple matters.
- Professional written and verbal communication; effective stakeholder management.
- Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.
- Resourceful, proactive, and able to work independently within established procedures
EDUCATION AND EXPERIENCE:
- 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
- Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
- Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.
Our Culture - Collaborate with a Dynamic Legal Team
At Hamilton MillerBirthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.
Equal Employment Opportunity Statement
Hamilton MillerBirthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.
No agency submissions accepted.
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Find JobsRemote Property Coordinator Job Market
Who's Hiring
- State Farm71
- Information Providers16
- Insurance Claim HQ6
- Summerfield Management6
- Jobot5
Top Industries Hiring
- Staffing & Recruiting
- Insurance
- Consulting & Professional Services
- Technology & Software
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in remote property coordinator jobs.
- One to three years of experience in property management or real estate operations
- Proficiency in property management software such as Yardi, MRI, or AppFolio
- Strong written and verbal communication skills for tenant and vendor interactions
- Associate or bachelor's degree in business, real estate, or a related field
- Ability to coordinate maintenance requests, work orders, and contractor schedules
- Familiarity with lease agreements, move-in and move-out procedures, and rent collection
Tips for Your Remote Property Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote property coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Remote postings at smaller firms often close fast, so checking listings regularly gives you a real advantage.
Show your async coordination skills upfront
Remote property coordinator roles run on written communication. Highlight experience managing vendor follow-ups, maintenance requests, or lease renewals through email, Slack, or project management tools like Asana or Monday. Employers want proof you keep things moving without being prompted.
Demonstrate proficiency with property management software
Remote hiring managers for property coordinator roles screen resumes for software like Yardi, AppFolio, Buildium, or MRI. Name the platforms you've used and what you did in them, whether that's lease abstractions, work order tracking, or tenant communications.
Prepare for a remote-first interview format
Remote property coordinator interviews often test written and video communication directly. Practice explaining how you've handled a vendor issue or lease discrepancy over email, and be ready to walk through your approach to staying organized when managing multiple properties without being on-site.
Remote Property Coordinator Jobs: Frequently Asked Questions
How do I get a remote property coordinator job?
Start by targeting remote-first property management companies, proptech firms, and corporate real estate teams that run distributed operations. Remote employers screen heavily for self-direction, written communication, and proficiency with property management software like Yardi or AppFolio. Candidates who can demonstrate async coordination, vendor management experience, and clear digital documentation habits stand out from applicants who've only worked in on-site roles.
Which companies hire remote property coordinators?
Companies hiring remote property coordinators right now include State Farm, Information Providers, and Insurance Claim HQ, based on current remote listings on Migrate Mate as of November 2026. Remote openings for this role tend to cluster at remote-first property management platforms, proptech startups, and large commercial real estate firms that manage distributed portfolios.
Can you get a remote property coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to work independently from day one with minimal supervision. Your best path in is through proptech companies or property management platforms that hire junior coordinators and provide structured remote onboarding. Show async communication skills, familiarity with lease tracking or property management software, and any administrative coordination experience, even from outside real estate.
Do you need a degree for remote property coordinator jobs?
Not always. Remote employers in property coordination weigh practical skills and demonstrable results alongside formal education. Proficiency with property management software, experience handling maintenance requests or lease documentation, and strong written communication often carry more weight than a specific degree. Some employers list a preference for real estate or business coursework, but candidates with solid coordination experience and remote work skills regularly get hired without it.
Which industries hire the most remote property coordinators?
Most remote property coordinator openings sit in Staffing & Recruiting, Insurance, and Consulting & Professional Services, per current remote listings on Migrate Mate as of November 2026. These sectors hire property coordinators remotely because they manage large, geographically distributed asset portfolios that require centralized coordination without requiring staff to be on-site daily.
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