Remote Property Management Coordinator Jobs
Remote property management coordinator jobs are open across residential, commercial, and vacation rental sectors at property management firms, real estate investment companies, and proptech platforms operating distributed teams nationwide. Employers hiring remotely right now include State Farm, Information Providers, and Insurance Claim HQ. Scan the live roles below and apply to whichever ones fit.
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Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.
The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.
No agency submissions accepted.
GENERAL SUMMARY:
The First-Party Property Paralegal provides litigation and discovery support to the First-Party Property practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
- Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
- Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
- Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
- Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
- E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES:
- Proven proficiency in defense First-Party Property discovery and subpoena practice.
- Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.
- Strong organization, time management, and attention to detail across multiple matters.
- Professional written and verbal communication; effective stakeholder management.
- Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.
- Resourceful, proactive, and able to work independently within established procedures
EDUCATION AND EXPERIENCE:
- 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
- Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
- Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.
Our Culture - Collaborate with a Dynamic Legal Team
At Hamilton MillerBirthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.
Equal Employment Opportunity Statement
Hamilton MillerBirthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.
No agency submissions accepted.
Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.
The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.
No agency submissions accepted.
GENERAL SUMMARY:
The First-Party Property Paralegal provides litigation and discovery support to the First-Party Property practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
- Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
- Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
- Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
- Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
- E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
ESSENTIAL SKILLS, ABILITIES AND COMPETENCIES:
- Proven proficiency in defense First-Party Property discovery and subpoena practice.
- Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.
- Strong organization, time management, and attention to detail across multiple matters.
- Professional written and verbal communication; effective stakeholder management.
- Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.
- Resourceful, proactive, and able to work independently within established procedures
EDUCATION AND EXPERIENCE:
- 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
- Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
- Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.
Our Culture - Collaborate with a Dynamic Legal Team
At Hamilton MillerBirthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.
Equal Employment Opportunity Statement
Hamilton MillerBirthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.
No agency submissions accepted.
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Find JobsRemote Property Management Coordinator Job Market
Who's Hiring
- State Farm72
- Information Providers16
- Insurance Claim HQ6
- Summerfield Management6
- Jobot5
Top Industries Hiring
- Staffing & Recruiting
- Insurance
- Consulting & Professional Services
- Technology & Software
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in remote property management coordinator jobs.
- 1-3 years of experience in property management or real estate administration
- Proficiency in property management software such as Yardi, AppFolio, or MRI
- Strong knowledge of lease agreements, renewals, and tenant move-in and move-out processes
- Excellent written and verbal communication skills for tenant and vendor correspondence
- Associate's or bachelor's degree in business, real estate, or a related field
- Familiarity with Fair Housing laws and local landlord-tenant regulations
Tips for Your Remote Property Management Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote property management coordinator openings from across the U.S. in one place. Check it regularly and apply directly to roles that match your skills and availability, since competitive remote openings often close fast.
Show your property management software fluency
Remote hiring managers for coordinator roles prioritize candidates who can operate independently in tools like AppFolio, Buildium, or Yardi from day one. Call out the specific platforms you've used and the workflows you managed inside them, whether that's work orders, lease renewals, or vendor invoicing.
Demonstrate your async communication skills
Remote property management coordination runs on written communication. In your application materials, show examples of how you've handled tenant correspondence, maintenance follow-ups, or vendor negotiations through email or ticketing systems without needing real-time back-and-forth to get things resolved.
Highlight self-directed coordination wins
Remote employers want proof you can prioritize competing tasks without a manager nearby. Describe situations where you independently tracked multiple open work orders, managed lease timelines, or coordinated across time zones and brought each to resolution on schedule.
Remote Property Management Coordinator Jobs: Frequently Asked Questions
How do I get a remote property management coordinator job?
Target property management companies and proptech platforms that already operate distributed teams, since they have established workflows for remote coordination. Remote employers screen for strong written communication, comfort with property management software like Buildium or AppFolio, and the ability to manage vendor follow-ups and tenant correspondence without in-person oversight. Demonstrating prior async work experience or self-directed project management gives you a clear edge over office-based candidates.
Which companies hire remote property management coordinators?
Employers currently hiring remote property management coordinators include State Farm, Information Providers, and Insurance Claim HQ, per current remote listings on Migrate Mate as of November 2026. These tend to be remote-first property management firms, real estate investment companies with geographically distributed portfolios, and proptech platforms that coordinate maintenance and leasing operations across multiple markets.
Can you get a remote property management coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because you'll be expected to manage vendor communications, work orders, and tenant issues independently from day one. Smaller proptech startups and vacation rental operators are more likely to hire entry-level candidates remotely. Showing proficiency with property management software, strong written communication samples, or administrative coordination experience in any remote context can open the door.
Do you need a degree for remote property management coordinator jobs?
Not always. Remote employers in property management weight practical skills, software proficiency, and demonstrated coordination ability heavily alongside any formal education. Certifications like the National Apartment Association's CAM credential or NARPM coursework can substitute effectively for a degree. Candidates who can show organized lease tracking, vendor management, or maintenance scheduling in a previous role often move forward regardless of their educational background.
Which industries hire the most remote property management coordinators?
The sectors hiring the most remote property management coordinators are Staffing & Recruiting, Insurance, and Consulting & Professional Services, based on current remote listings on Migrate Mate as of November 2026. These sectors tend to manage properties across multiple markets simultaneously, making remote coordination a practical and efficient staffing choice for their distributed operations teams.
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