Remote Show Producer Jobs

Position Overview

The Trade Show & Sales Coordinator will serve as a central point of coordination for AST's daily administrative activities, helping ensure that company ownership, our national sales team, and outside partners remain organized, informed, and supported in this regard.

A primary responsibility will be independently managing the logistics of approximately 30 trade shows and conferences annually located across the country, including registrations, shipping, accommodations, scheduling, and event coordination.

The position will also manage incoming company telephone calls during regular business hours, maintain customer training records and send out certifications, support our national field sales team of approximately 5–7 professionals, and provide general administrative assistance directly to company ownership.

We are looking for someone who takes genuine ownership of their responsibilities, anticipates needs, follows through, and enjoys keeping a busy organization running smoothly.

This is more than a traditional administrative support position. It is an opportunity to become an essential part of AST's daily operations and continued success.

Key Responsibilities

Trade Show & Conference Management

• Once the sales team has recommended and management has approved the trade show participation - This person will independently coordinate the logistics of 25 to 30 trade shows and conferences annually.
• Manage exhibitor registrations, deadlines, documentation, and event requirements.
• Arrange shipping and return logistics for trade show displays, materials, and equipment.
• Coordinate hotel reservations and travel arrangements for participating team members.
• Maintain an organized annual trade show calendar with all important deadlines.
• Communicate with event organizers, convention facilities, shipping providers, and vendors.
• Track expenses, assist with event budgets, and ensure all arrangements are completed well in advance.
• Register for future trade shows in time

Company Telephone & Customer Communication

• Answer AST's main business telephone line during normal business hours (8:30 am to 5pm Eastern). Expect between 3 and 10 phone calls per day.
• Professionally greet callers, answer general questions, and provide helpful information.
• Direct sales inquiries and other calls to the appropriate regional sales representative or company contact.
• Accurately capture caller information and communicate messages promptly.

Training Administration

• AST Field Sales team regularly conducts field system trainings. The date, location instructor and participant information must be logged. This person will maintain an accurate company training log documenting customer training sessions nationwide.
• Prepare and distribute customer training certificates.
• Coordinate with field sales personnel to ensure training documentation is complete and properly maintained.

Sales Team, Ownership & Administrative Support

• Assist ownership with general administrative tasks, special projects, research, scheduling, and other company priorities.
• Maintain organized company records, shared documents, and schedules.
• Proactively identify opportunities to improve organization, efficiency, and internal processes.
• Take ownership of assigned responsibilities and follow projects through to completion.

Technology & Productivity

• Effectively utilize Microsoft Office applications, including Outlook, Excel, Word, and Teams.
• Have some experience with AI tools, such as ChatGPT or Microsoft Copilot, and an interest in learning how they can improve everyday productivity.
• Be comfortable learning new software and adopting technologies that help streamline administrative tasks.
• Maintain appropriate confidentiality when handling company and customer information.

Required Qualifications

• Previous hands-on experience independently organizing and coordinating trade shows or conferences is required.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and Teams is required.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Pleasant, professional, and confident telephone manner.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Proactive, dependable, resourceful, and comfortable taking initiative.
• Strong follow-through and problem-solving abilities.
• Comfortable supporting company ownership, sales professionals, customers, and vendors.
• Reliable home-office environment, internet connectivity, and availability during Eastern Time business hours.

Preferred Qualifications

• Three or more years of trade show coordination or event management experience.
• Experience supporting a national sales team or small business leadership.
• Familiarity with trade show registration, shipping logistics, and corporate travel coordination.
• Background in administrative operations, executive support, or sales support.
• Some familiarity with AI productivity tools and a willingness to learn.
• Experience working in a small, entrepreneurial, or growing organization.

The Ideal Candidate

Our ideal candidate is the type of person who naturally becomes the organizational glue that holds a busy team together.

You genuinely enjoy keeping things organized, making sure details are handled, and helping others succeed. You don't wait to be reminded about deadlines or repeatedly asked for updates. You take initiative, anticipate needs, and follow through.

You are comfortable juggling multiple responsibilities, coordinating with different personalities, and bringing structure to a fast-moving environment.

You are equally comfortable speaking with a police chief, a trade show organizer, a shipping company, or a member of our sales team.

You appreciate the opportunity to work directly with company ownership and take pride in being someone the entire team can count on.

Most importantly, you are enthusiastic about becoming part of a growing organization whose products and services contribute to public safety across the country.

Compensation & Benefits

AST offers a competitive compensation and benefits package designed to support our employees and reward individual contributions.

• Annual Base Salary: $65,000 to $68,000
• Performance-Based Bonus: Eligibility for additional compensation based on individual performance and company-established objectives. Bonuses are typically paid twice per year.
• Retirement Savings Program: Eligibility to participate in AST's retirement savings program (401(k)).
• Health Insurance: Eligibility to participate in AST's Medical insurance benefits.
• Dental Insurance: Eligibility to participate in AST's Dental insurance benefits.
• Paid Time Off: PTO and a tiered vacation program.
• Work Arrangement: Full-time, remote position with very minimal travel.
• Work Schedule: Monday–Friday, 8:30AM–5:00 PM Eastern Time.

All benefits are subject to applicable plan terms and eligibility requirements.

Why Join AST?

At Advanced Security Technologies, you'll be joining a successful, fast-growing company with an important mission.

You'll work directly with company ownership, support an experienced national sales team, and become a trusted part of our daily operations.

We value professionalism, initiative, accountability, and people who genuinely take pride in their work.

If you're someone who enjoys keeping people organized, solving problems, anticipating needs, and helping a growing company operate at its best, we'd welcome the opportunity to hear from you.

How to Apply

To learn more about Advanced Security Technologies and the work we do, visit www.vehicle-barriers.com.

Interested candidates should submit their resume to info@vehicle-barriers.com with the subject line:

Trade Show & Sales Coordinator – Employment Application

Please include a brief summary of your trade show planning and coordination experience.

Advanced Security Technologies LLC is an Equal Opportunity Employer.

Pay: $62,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience:

• tradeshow coordination: 2 years (Required)

Language:

• Fluent English (Required)

Work Location: Remote