JOB DESCRIPTION

Mgr Supply Chain Optimization

Job Code: MG1200

Monday-Friday | 7am-4:30pm

ABOUT US

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

JOB TYPE

Classification: Exempt

Supervises Positions:

JOB SUMMARY

The Manager of Supply Chain Optimization will have responsibility across all UVACH, supporting teams at Prince William, Haymarket, and Culpeper and Clinic Medical Group. Primary responsibility for Inventory Management and Secondary responsibility for implementation of all product conversions.The principal challenge of the Manager of Supply Chain Optimization is to lead and implement plans and actions that achieve supply process improvement, patient-care performance, cost savings, working capital improvement, and the range of materials management activities that support operations at Prince William, Haymarket, Culpeper, and Clinic Medical Group with an emphasis on optimization, process, and continuous improvement. This role directly supports and is under the direction of the Director of Materials Management for UVACH. As UVACH continues to grow, the incumbent in this job role must grow and develop, as well.Develops tactical plans in coordination with the Manager of Materials Operations and business leadership.Demonstrates strong interpersonal and leadership skills to motivate, negotiate, influence, persuade and obtain cooperation of other disciplines in the supply workgroup (including the supply, clinical, engineering, maintenance, IT, financial, and hospital organizations) to achieve the business objectives.Plays a key role in supporting the recruiting, hiring, development and training of supply professionals in the organizationContributes to policy and procure development, metrics identification and remedial actions to improve supply performance.Always demonstrates management skills and a level of professionalism with staff and clinicians. Highly organized with ability to make sound decisions.Acts independently in resolving tactical issues within area of responsibility.Provides daily personnel management actions to include employee evaluations, counseling, and competencies.Achieves cost savings and process improvement, which is highly dependent upon interpersonal skills.Performs all computer functions related to ERP, handhelds, and other computer systems within Materials Management.Provides excellent customer service relating to customers inquiries, purchase orders, invoice resolution and par levels.Assists in cost containment efforts utilizing resources wisely.

QUALIFICATIONS

Education:

Bachelor's Degree in Business, Healthcare Admin, or related field required. Master’s Degree preferred

Experience:

5+ year of relevant work experience required. Experience as an RN or in hospital Materials Management preferred. Will consider equivalent experience in other fields, including distribution services, warehousing, and inbound transport operationsExperience in project management preferred. Will consider equivalent experience in process/program management.Refer to the Life Support Training Policy for additional details.

Licensure:

Licensure Preferred: CPIM, CSCP, or CLTD (from ASCM [APICS]), CPSM or C.P.M. (from ISM), PMP or LEAN/5S, Registered Nurse

Additional Skills/Requirements Required:

Serves as a key interface between the supply organization and the business unit and hospital operating leadership, and works closely with the business unit and hospital operating, maintenance, and finance leaders to ensure congruence between the operating objectives and the supply plan.Ensures alignment between the measured supply results and the operating results. To this end, the incumbent must have a working knowledge of supply strategy and objectives, hospital operations, processes, and material requirements to ensure that selected materials, goods, and services support those requirements.Co-leads the buying and cost reduction processes across UVACH. Areas of supply responsibility include, but are not limited to: capital projects, operating and maintenance supplies, contractors, engineering, and maintenance and service contracts. Interacts frequently with members of the UVACH Patient Care Committee (PCC) and provides assistance and data when requested in support of UVA Health initiatives. Works with the Materials Supervisors to balance work within and across hospitals to achieve the most cost-effective, value-added supply function. Oversees and works with the Leads for code carts, training, quality, and other department initiatives. Ensures connectivity between the measured supply results and the business operating results.ProfessionalismAbility to lead, direct, and professionally instruct others. Ability to act independently in resolving tactical issues within areas of responsibility. Implements plans of Supply Chain Operations and business leadership. Demonstrates strong interpersonal and leadership skills to motivate, negotiate, influence, persuade and obtain the cooperation of other disciplines in the unit (including the supply, clinical, engineering, maintenance, IT, financial, and hospital organizations) to achieve the business objectives. Plays a key role in the recruiting, hiring, development, and training of materials coordinators, for creating succession planning for the organization. Manages risks, accepts responsibility, and acknowledges the consequences of decisions. Ability to organize, prioritize, and adapt to changing situations. Possess good numerical and clerical abilities; Good critical thinking skills and decision-making skills

Additional Skills/Requirements Preferred:

Healthcare supply and/or supply chain management experience with exposure to a variety of med/surg products and suppliers. Experience with data management, specifically in Excel and Tableau Experience identifying, prioritizing, and implementing supply cost reductions in a multifunctional, multi-hospital environment, and demonstrated results delivering savings to the health system. Understanding of supply strategy and demonstrated results implementing inventory strategy. Other attributes - Requires prolonged standing, manual dexterity, pushing, pulling bending stretching, and stooping - Requires working shifts that meet the department’s needs. Working weekends/holidays as well as overtime as needed. It may require weekend or evening calls

Competencies:

• Analysis: Analyzes processes and creates deliverables to provide information and recommendations for improvements.
  • Breaks down problems and issues into sub-components and assesses the costs, benefits, and risks of various options. Is able to select and recommend the best solution based on a thorough examination of all considerations.
  • Is able to explain and justify actions in a systematic and logical fashion.
• Quality Improvement: Demonstrates involvement in the unit’s annual and/or periodic assessment efforts, including efforts to improve the quality services.
  • Understands the value of innovation and quality improvement.
  • Improves processes and practices by identifying inefficiencies and redundancies.
  • Demonstrates efficiency and quality in one’s own work.
• Customer Service: Builds relationships and maintains strategic partnerships with key internal and external stakeholders.
  • Understands the importance of quality service. Is able to adjust and adapt service delivery to diverse customer needs and sensitivities.
  • Frequently suggests and implements changes to improve the quality of service.
• Financial Management: Manages tasks and resources within the department to achieve quality and meet budget requirements.
  • Ensures that financial and material resources are used effectively and efficiently.
  • Leverages resources to maximize utility and return on investment (ROI).
  • Implements measures to minimize theft, damage, or equipment breakdown.

The incumbent may be asked to perform additional duties as assigned.

PHYSICAL DEMANDS

Physical Demand Code:

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes

• On call responsibilities as directed: Yes

• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

The base compensation range for this role is $35.52 - $57.68 hourly.

Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.