INTRODUCTION

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Pediatric Research Team, the Senior Research Data Coordinator provides administrative, research data coordination, and patient care services in support of pediatric clinical trials across UT MD Anderson Cancer Center and the MD Anderson/Texas Children's Hospital Pediatric Joint Venture (Kinder Children's Cancer Center). The role coordinates data study activities, supports patient participation, ensures protocol compliance, and facilitates the successful execution of clinical research.

The ideal candidate will possess experience supporting clinical research studies, research data management, patient-facing research activities, and regulatory compliance within a healthcare or academic research environment. Strong communication skills, proficiency with Microsoft Office applications and electronic data systems, and the ability to manage multiple research priorities are essential.

Previous data coordinator experience is preferred. Additional consideration may be given to candidates with experience as a data coordinator in a pediatric or oncology setting.

COMPENSATION

• Hourly Salary Range: Minimum $24.28 - Midpoint $30.29 - Maximum $36.30

WORK LOCATION

• Work Location: 100% onsite.

WHY US?

UT MD Anderson offers the opportunity to contribute to groundbreaking pediatric clinical research that supports advancements in cancer care and patient outcomes. This role provides exposure to multidisciplinary research operations, opportunities to build expertise in clinical trials and data management, involvement in process improvement initiatives, and participation in ongoing training and professional development while supporting an organization dedicated to excellence in research and patient care.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Research Data collection: 40%

• Abstracts and collects patient data from electronic health records and other relevant source documents. Demonstrates ability to gather information and determine the appropriate information to report. Enter research study data into paper or electronic case report forms (CRFs) or local data systems as required, in accordance with protocol requirements and departmental timelines.
• Collaborates with the research team and principal investigators in managing research protocols, assuring protocol compliance, collecting protocol-specific information utilizing a paper and/or computer database system and communicating with patients and staff regarding protocol information (survival, follow-ups, and obtaining records from outside institutions).
• Performs ongoing and concurrent review of data to ensure completeness and accuracy.
• Reconciles electronic medical records and source documentation to facilitate accurate patient data reporting consistent with institutional, industry and government standards.
• Coordinate with research staff to identify and address any study-related issues, including but not limited to inadequate or missing source documentation, adverse event reporting and protocol deviations or violations.
• Provides data for study progress and patient safety reports, such as IRB continuing reviews and IND reports.
• Develops, maintains, and enters high-quality data in database for protocols and related grants.
• Responds and resolves data queries in databases.
• Creates study tools to facilitate collection of protocol data points according to study calendar.
• Assist in the requested outside records required for study, as needed. This contributes to milestone logs of patient activity to assist in hospital account reconciliation to facilitate compensation from sponsors of clinical trials as assigned.

Documentation, Record Keeping, and Forms Processing: 25%

• Assist clinical research personnel with patient-related activities including screening, ordering tests, collecting specimens and study documentation of patient reported outcomes as assigned.
• Assumes responsibility for multiple assigned minimal risk studies.
• Identifies potential protocol candidates perform screening for eligibility and provides study specific information to them.
• Conducts structured interviews with research subjects for protocol data collection.
• Documents study specific information appropriately in the patient medical record.
• Screens medical record to identify potential study subjects and collaborate with research clinical management team members and or study PI regarding subject eligibility questions.
• Develops and maintains a detailed screening log as well as patient tracking systems. Participates in the informed consent process for minimal-risk studies, as assigned, and registers subjects utilizing the institutional clinical trial management system according to institutional policy.
• Documents study specific information appropriately in the patient's medical record.
• Assists in retrieval of pathology slides/blocks and mail as specified in protocols.
• Collaborates with the research nurse team member and or study PI regarding subject eligibility questions.
• Assists with follow-up appointments and provides telephone reminders to patients. Maintains telephone contact with other institutions participating in studies and collects data as assigned.
• Assists in transportation of blood/tissue specimens between the labs, and clinics as needed by protocol. Responsible for coordination of correlative studies including shipping, scheduling, and according to institutional and protocol specific guidelines.

Communication Skills: 25%

• Ensures that research data that is missing or incomplete is brought to the attention of the study PI and/or research team verbally and/or in writing in a timely fashion.
• Interacts with members of interdisciplinary team inter and intra-departmentally to obtain pertinent information and verify the status of ongoing projects.
• Receives, places, and transfers calls using appropriate etiquette; responds to information requests with courtesy, accuracy, and respect for confidentiality. Faxes documents to other institutional departments and outside organizations/physician offices as requested.
• Utilizes and accesses departmental/institutional e-mail to send and receive documents and messages via computer.
• Schedules and prepares for monitor visits in coordination with research team.
• Provides direction and information to research monitors on initial vetting and departments monitoring expectations/standards.
• Resolves database queries and pending action items for assigned protocols during monitor visits and works with regulatory coordinators or designee on external SAE reporting.
• Works with regulatory coordinators to assist with preparation of required documents for audits.

Professionalism, training and mentoring: 10%

• Demonstrates excellent oral and written communication skills when contacting patients, physicians, other institutions and agencies (i.e. NCI, pharmaceutical companies, sponsoring agencies, etc.) by phone, email and/or face-to-face interactions.
• Assimilates pertinent information in order to compose written correspondence.
• Responds in a timely manner to queries, data entry, database issues, protocol status, and other events.
• Understands and adheres to the policies and procedures related to conduct of clinical trials as delineated in the department training manual and presented at training meetings; attends appropriate departmental meetings and institutional continuing education programs.
• Proficient in the use of Microsoft office applications and departmental electronic data systems.
• Proactively seeks out educational opportunities and shares knowledge learned with the research team; plans, designs, and conducts training sessions/presentations for clinical research staff.
• Propose and implement new process improvement projects, SOPs or guidelines that will increase efficiency, quality and/or patient experience for clinical research studies and operations.
• Train and mentor new study coordinators and data coordinators to perform the functions delineated in their position descriptions.
• Maintains a high level of professional expertise and credibility through educational programs, including on-site training and off-site conferences by attending departmental research meetings and conferences, and attends approved off-site meetings and conferences and, obtains supplemental education as needed through use of reference materials, lectures, etc.

Education

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: Four years Related experience or
• Required: No experience required with preferred degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

ADDITIONAL INFORMATION

• Requisition ID: 183915
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 50,500
• Midpoint Salary: US Dollar (USD) 63,000
• Maximum Salary: US Dollar (USD) 75,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Soft
• Work Location: Onsite
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

LI-Onsite