Subcontract Administrator Jobs
Subcontract Administrator jobs are open across defense, aerospace, construction, and government contracting, at every level from entry-level contract specialist to senior and principal, with specializations in FAR compliance, subcontract negotiation, and supplier management. See the openings below and apply to the ones that match your experience.
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See related jobsJoin a dynamic Subcontracts team supporting the CEMA business area and Compass Call program, where you will play a key role in executing complex, mission-critical subcontracting activities. As a Principal Subcontract Administrator, you will partner closely with Program Management, Supply Chain, Engineering, Contracts, Finance, Quality, and other cross-functional stakeholders to develop and execute subcontract strategies that support program objectives, schedule, cost, and performance.
In this role, you will independently manage complex subcontracts throughout the full procurement lifecycle, including requirements development, solicitation and proposal evaluation, source selection, negotiation, award, administration, change management, and closeout. You will prepare and issue Requests for Proposal (RFPs), analyze supplier proposals, develop negotiation strategies, conduct negotiations, document price and cost analysis as applicable, and execute subcontract awards and modifications within established authority.
You will be responsible for monitoring subcontractor performance against contractual requirements, identifying and mitigating cost, schedule, technical, and supply-chain risks, and proactively resolving issues that may impact program execution. You will work closely with suppliers and internal stakeholders to ensure subcontract requirements, terms and conditions, applicable FAR/DFARS clauses, and other contractual obligations are appropriately addressed.
The Principal Subcontract Administrator will also support proposal activities, subcontract planning, supplier assessments, make/buy and sourcing strategies, and program reviews. As a senior member of the team, you will be expected to exercise sound business judgment, operate with a high degree of independence, provide guidance and mentorship to less-experienced subcontract professionals, and contribute to continuous improvement and procurement compliance initiatives.
Required Education, Experience, & Skills
- Bachelor’s degree and 6 years of relevant professional experience, or equivalent combination of education and experience.
- Demonstrated experience administering complex subcontracts, purchase orders, or supplier agreements throughout the procurement lifecycle.
- Experience developing and issuing RFPs/RFQs, evaluating supplier proposals, conducting negotiations, and preparing subcontract awards and modifications.
- Working knowledge of FAR and DFARS requirements and their application within a U.S. Government contracting environment.
- Experience performing and documenting price analysis and/or cost analysis and developing negotiation strategies.
- Ability to interpret contractual requirements, statements of work, specifications, terms and conditions, and applicable subcontract flow-down requirements.
- Demonstrated ability to identify and manage supplier cost, schedule, contractual, and performance risks.
- Strong written and verbal communication, negotiation, analytical, and organizational skills.
- Ability to work independently while effectively collaborating with Program Management, Engineering, Contracts, Finance, Quality, Supply Chain, and other cross-functional stakeholders.
- Ability to manage multiple priorities and complex subcontract actions in a fast-paced program environment.
- Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Preferred Education, Experience, & Skills
- Experience supporting Department of Defense programs and/or complex defense electronics programs.
- Experience managing high-dollar, complex, or technically challenging subcontracts.
- Experience supporting development, production, sustainment, and/or engineering subcontract activities.
- Experience supporting competitive and sole-source procurements, including development of negotiation strategies and price/cost analysis documentation.
- Familiarity with CPSR-compliant procurement practices and subcontract file documentation requirements.
- Experience with ERP/procurement systems such as Oracle or similar supply-chain management systems.
- Experience supporting proposals, fact-finding, supplier negotiations, program reviews, and subcontractor performance management.
- Knowledge of government property, export-control, cybersecurity/CMMC, DPAS, and other requirements applicable to defense subcontracting.
- Demonstrated ability to mentor or provide functional guidance to other subcontract professionals.
- Ability to develop strong relationships with internal program teams and suppliers while driving timely resolution of complex subcontracting issues.
- Active U.S. Government security clearance, or ability to obtain and maintain the level of clearance required for the position.
Pay Information
Full-Time Salary Range: $101398 - $172377
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.
BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Join a dynamic Subcontracts team supporting the CEMA business area and Compass Call program, where you will play a key role in executing complex, mission-critical subcontracting activities. As a Principal Subcontract Administrator, you will partner closely with Program Management, Supply Chain, Engineering, Contracts, Finance, Quality, and other cross-functional stakeholders to develop and execute subcontract strategies that support program objectives, schedule, cost, and performance.
In this role, you will independently manage complex subcontracts throughout the full procurement lifecycle, including requirements development, solicitation and proposal evaluation, source selection, negotiation, award, administration, change management, and closeout. You will prepare and issue Requests for Proposal (RFPs), analyze supplier proposals, develop negotiation strategies, conduct negotiations, document price and cost analysis as applicable, and execute subcontract awards and modifications within established authority.
You will be responsible for monitoring subcontractor performance against contractual requirements, identifying and mitigating cost, schedule, technical, and supply-chain risks, and proactively resolving issues that may impact program execution. You will work closely with suppliers and internal stakeholders to ensure subcontract requirements, terms and conditions, applicable FAR/DFARS clauses, and other contractual obligations are appropriately addressed.
The Principal Subcontract Administrator will also support proposal activities, subcontract planning, supplier assessments, make/buy and sourcing strategies, and program reviews. As a senior member of the team, you will be expected to exercise sound business judgment, operate with a high degree of independence, provide guidance and mentorship to less-experienced subcontract professionals, and contribute to continuous improvement and procurement compliance initiatives.
Required Education, Experience, & Skills
- Bachelor’s degree and 6 years of relevant professional experience, or equivalent combination of education and experience.
- Demonstrated experience administering complex subcontracts, purchase orders, or supplier agreements throughout the procurement lifecycle.
- Experience developing and issuing RFPs/RFQs, evaluating supplier proposals, conducting negotiations, and preparing subcontract awards and modifications.
- Working knowledge of FAR and DFARS requirements and their application within a U.S. Government contracting environment.
- Experience performing and documenting price analysis and/or cost analysis and developing negotiation strategies.
- Ability to interpret contractual requirements, statements of work, specifications, terms and conditions, and applicable subcontract flow-down requirements.
- Demonstrated ability to identify and manage supplier cost, schedule, contractual, and performance risks.
- Strong written and verbal communication, negotiation, analytical, and organizational skills.
- Ability to work independently while effectively collaborating with Program Management, Engineering, Contracts, Finance, Quality, Supply Chain, and other cross-functional stakeholders.
- Ability to manage multiple priorities and complex subcontract actions in a fast-paced program environment.
- Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Preferred Education, Experience, & Skills
- Experience supporting Department of Defense programs and/or complex defense electronics programs.
- Experience managing high-dollar, complex, or technically challenging subcontracts.
- Experience supporting development, production, sustainment, and/or engineering subcontract activities.
- Experience supporting competitive and sole-source procurements, including development of negotiation strategies and price/cost analysis documentation.
- Familiarity with CPSR-compliant procurement practices and subcontract file documentation requirements.
- Experience with ERP/procurement systems such as Oracle or similar supply-chain management systems.
- Experience supporting proposals, fact-finding, supplier negotiations, program reviews, and subcontractor performance management.
- Knowledge of government property, export-control, cybersecurity/CMMC, DPAS, and other requirements applicable to defense subcontracting.
- Demonstrated ability to mentor or provide functional guidance to other subcontract professionals.
- Ability to develop strong relationships with internal program teams and suppliers while driving timely resolution of complex subcontracting issues.
- Active U.S. Government security clearance, or ability to obtain and maintain the level of clearance required for the position.
Pay Information
Full-Time Salary Range: $101398 - $172377
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems, Inc.
BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
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Find JobsSubcontract Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in subcontract administrator jobs.
- Three to five years of experience administering subcontracts under FAR and DFARS regulations
- Bachelor's degree in business, supply chain, finance, or a related field
- Proficiency with contract management software such as Costpoint, SAP, or similar ERP systems
- Demonstrated experience with subcontract types including FFP, CPFF, T&M, and IDIQ vehicles
- National Contract Management Association (NCMA) CPCM or CFCM certification preferred
- Experience preparing and negotiating subcontract terms, flow-down clauses, and modifications
Tips for Your Subcontract Administrator Job Search
Tailor your resume to contract vehicles
Hiring managers scan for specific contract types you've administered, such as FFP, CPFF, or IDIQ. List the contract vehicles by name in your work history, not just the dollar values or program names. Generic procurement experience won't stand out.
Apply early to roles that fit
Migrate Mate lists subcontract administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight FAR and DFARS clause fluency
Defense and government contractors filter candidates hard on regulatory knowledge. Call out specific FAR parts you've worked under, such as FAR 52.219 for small business or FAR 52.244 for subcontracting plans, rather than listing 'FAR compliance' as a blanket skill.
Target clearance-friendly roles strategically
Many subcontract administrator positions at prime defense contractors require or prefer a security clearance. If you hold an active clearance, put it near the top of your resume. If you're clearance-eligible but uncleared, filter for roles that say 'clearance sponsorship available' rather than 'active clearance required.'
Prepare for scenario-based interview questions
Interviewers test how you handle supplier disputes, flow-down clause conflicts, and cure notices. Walk through a real situation using the STAR format, naming the clause at issue and the resolution. Vague answers about 'vendor relationships' won't satisfy a contracts-focused hiring panel.
Negotiate using total compensation, not just base
Subcontract administrator roles in government contracting often include allowances tied to contract overhead rates. Ask HR whether the base offer reflects a fully loaded rate or a direct-labor ceiling, and use that to anchor your counter if the base comes in below your target.
Subcontract Administrator Jobs: Frequently Asked Questions
How many subcontract administrator jobs are remote?
About 100% of subcontract administrator openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common at classified programs and shipyard or construction sites. Roles focused on commercial subcontracts, software supply chains, or non-classified government programs tend to offer the most remote flexibility.
How do you become a subcontract administrator?
Start with a degree in business, supply chain, or finance, then get hands-on experience in purchasing, contracts coordination, or procurement support. Study the Federal Acquisition Regulation if you plan to work in government contracting. Earning an NCMA certification such as the CFCM strengthens your candidacy. Most hiring managers want candidates who have directly negotiated or executed a subcontract, not just supported one.
Can you get a subcontract administrator job with little experience?
Yes, entry-level contract specialist and subcontracts coordinator roles are a common path into the field. Employers hiring junior candidates look for coursework in procurement or contract law, internships with government contractors, and familiarity with FAR basics. Demonstrating that you've read and interpreted an actual contract clause, even in an academic or internship setting, sets you apart from candidates with only general business backgrounds.
What does the subcontract administrator interview process look like?
Most processes run two to three rounds. A recruiter or HR screen comes first, covering your contract background and regulatory knowledge. The second round typically involves a hiring manager and sometimes a contracts director who will walk through scenario questions on clause disputes, supplier non-performance, or modification requests. Some employers add a written exercise asking you to review a sample subcontract and flag compliance issues before a final offer is extended.
Where can I find and apply to subcontract administrator jobs?
You can find and apply to subcontract administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and contract background, then apply directly to each listing that fits. New positions are added regularly, so checking back frequently gives you the best shot at catching recently posted openings.
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