Entry Level Surgical Scheduler Jobs
New grad surgical scheduler jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship or hands-on healthcare admin background can matter more than a long resume. Most openings are on-site roles across Healthcare & Medical Services, with employers like WellSpan Health, Ascension, and Memorial Healthcare System hiring at this level now.
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Showing 5 of 6+ Entry Level Surgical Scheduler jobs
Location: Waco, TX
Facility: Ascension Providence Hospital
Department/Specialty: Surgical Services
Schedule: Day Shift l Monday - Friday 9:00a - 5:30p
COMPENSATION AND BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
ROLE AND RESPONSIBILITIES
- Coordinate complex surgical scheduling for up to 60 surgeons to optimize operating room capacity and maintain seamless daily perioperative flow.
- Manage front-desk operations and clinical communications by answering high-volume calls, verifying surgical charges and partnering with physicians, nurses and medical vendors.
- Support perioperative readiness and operational continuity by organizing case materials for the following day's schedule and providing reliable desk coverage during staff breaks.
- Assist clinical teams as an operating room runner when needed by scrubbing in to safely transport blood products, specimens and essential surgical supplies across the unit.
KEY REQUIREMENTS
- Minimum of one to two years of surgical or medical scheduling experience in a high-volume clinical setting
- Working knowledge of medical terminology demonstrated through formal coursework or direct healthcare experience
Licensure / Certification / Registration
Required Credential(s):
- None Required.
Preferred Credential(s):
- Approved Local Exception. For use with unique Union job requirements only. Remove if not for Union.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Location: Waco, TX
Facility: Ascension Providence Hospital
Department/Specialty: Surgical Services
Schedule: Day Shift l Monday - Friday 9:00a - 5:30p
COMPENSATION AND BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
ROLE AND RESPONSIBILITIES
- Coordinate complex surgical scheduling for up to 60 surgeons to optimize operating room capacity and maintain seamless daily perioperative flow.
- Manage front-desk operations and clinical communications by answering high-volume calls, verifying surgical charges and partnering with physicians, nurses and medical vendors.
- Support perioperative readiness and operational continuity by organizing case materials for the following day's schedule and providing reliable desk coverage during staff breaks.
- Assist clinical teams as an operating room runner when needed by scrubbing in to safely transport blood products, specimens and essential surgical supplies across the unit.
KEY REQUIREMENTS
- Minimum of one to two years of surgical or medical scheduling experience in a high-volume clinical setting
- Working knowledge of medical terminology demonstrated through formal coursework or direct healthcare experience
Licensure / Certification / Registration
Required Credential(s):
- None Required.
Preferred Credential(s):
- Approved Local Exception. For use with unique Union job requirements only. Remove if not for Union.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
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Entry Level Surgical Scheduler Jobs: Frequently Asked Questions
How do I get an entry level surgical scheduler job?
Start by highlighting any healthcare administration coursework, medical terminology training, or clinical office internships on your resume. Employers hiring at the entry level typically look for familiarity with scheduling software, strong organizational skills, and the ability to coordinate across surgical teams. A certificate in medical office administration or health information technology gives candidates a clear edge when experience is limited.
Which companies hire entry level surgical schedulers?
Companies hiring entry level surgical schedulers right now include WellSpan Health, Ascension, and Memorial Healthcare System, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from hospital systems, outpatient surgery centers, and large specialty medical practices that have enough scheduling volume to train new staff.
Are there remote entry level surgical scheduler jobs?
Yes, though most entry level roles are on-site while you build core skills. About 17% of entry level surgical scheduler openings are remote or hybrid as of November 2026, reflecting growing flexibility at some larger health networks. Remote positions at this stage often still require prior exposure to electronic health record systems or scheduling platforms.
Are these new grad surgical scheduler jobs?
Yes, many of these listings are new grad and junior roles that explicitly welcome candidates with zero to two years of experience, recent graduates, and career changers. A new grad-friendly posting typically accepts internship hours, externship rotations, or a portfolio of relevant coursework in place of full-time work history, making them accessible to candidates just entering the healthcare administration field.
Which industries hire the most entry level surgical schedulers?
Entry Level surgical scheduler roles concentrate in Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors drive the most hiring at this level because high patient volume and complex surgical calendars create a consistent need for dedicated scheduling staff, even for candidates who are just starting out.