Entry Level Team Administrator Jobs
New grad team administrator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on organizational skills can matter more than a lengthy resume. Most openings mix on-site and hybrid settings across Technology & Software, Education, and Construction & Real Estate, with employers like Jobot, STN Incorporated, and Terrestris Global Solutions hiring at this level now.
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INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
INTRODUCTION
Horace Mann is seeking a detail-oriented and analytical Operations Administrator to support our Retirement Plan Operations team. In this role, you'll play an important part in ensuring accurate and efficient processing of retirement plan transactions, payroll activities, and financial reconciliations while delivering exceptional service to internal business partners.
You'll support the daily administration of retirement plan distributions and payroll functions, research and resolve account discrepancies, and help ensure transactions are processed accurately and timely. This is an excellent opportunity for someone who enjoys working with numbers, solving problems, and contributing to a team that supports the financial well-being of the educators we serve.
The ideal candidate brings strong analytical and organizational skills, a solid understanding of accounting principles, and an interest in retirement plan administration.
KEY RESPONSIBILITIES
Retirement Plan Administration & Processing
- Perform daily administrative and preparatory activities supporting the Retirement Plan Distribution and Payroll departments.
- Enter and import participant enrollment information into the retirement plan recordkeeping system.
- Process rollover and exchange transactions accurately within the recordkeeping system.
- Verify retirement plan distributions of various types, ensuring information is accurate and complete.
- Monitor plan terminations and outstanding distribution forms to support timely processing.
- Process monthly advisory fees in accordance with established procedures.
Financial Reconciliation & Account Research
- Reconcile and research cash accounts and deposits across various retirement plan platforms.
- Investigate discrepancies and determine appropriate corrective actions.
- Apply mathematical and accounting knowledge to support accurate financial transactions and reconciliations.
- Maintain accurate records and documentation related to financial and administrative activities.
Research, Problem-Solving & Operational Support
- Serve as a resource for internal inquiries, research requests, and retirement plan administration issues.
- Analyze operational problems, identify root causes, and recommend or implement appropriate solutions.
- Collaborate with team members and internal business partners to resolve issues accurately and efficiently.
- Support special projects, departmental initiatives, and additional tasks as assigned.
Accuracy & Operational Excellence
- Maintain a high level of accuracy and attention to detail when processing retirement plan transactions and financial information.
- Follow established procedures and operational requirements to support consistent, high-quality service.
- Identify opportunities to improve administrative processes, workflow efficiency, and transaction accuracy.
- Contribute to a collaborative team environment focused on accountability, continuous improvement, and exceptional service.
QUALIFICATIONS & EXPERIENCE
Required
- High School Diploma or GED equivalent.
- Proficiency in Microsoft Excel.
- Strong mathematical skills with an understanding of accounting methods and principles.
- Ability to develop and apply knowledge of retirement plan administration and related processes.
- Strong analytical and problem-solving skills with the ability to research issues and recommend or implement effective solutions.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to work effectively in a collaborative team environment.
Preferred
- College degree in Business, Accounting, Finance, or a related field.
- Experience with Relius Administration or similar retirement plan recordkeeping systems.
- Previous experience in retirement plan distributions, payroll processing, or retirement plan administration.
- Experience reconciling financial accounts, deposits, or retirement plan transactions.
SKILLS & COMPETENCIES
- Retirement plan administration and transaction processing
- Financial reconciliation and account research
- Microsoft Excel proficiency
- Mathematical and accounting aptitude
- Analytical thinking and problem-solving
- Strong attention to detail and accuracy
- Organization and time management
- Research and issue resolution
- Collaboration and teamwork
- Continuous improvement mindset
ADDITIONAL INFORMATION
- Normal office environment.
- Collaborative, team-oriented work environment.
PAY RANGE
- $21.44 - $29.16/hour + bonus
Salary is commensurate to experience, location, etc.
Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth: We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol: HMN) and we have more than $12 billion in assets.
We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
For applicants that are California residents, please review our California Consumer Privacy Notice.
All applicants should review our Horace Mann Privacy Policy.
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Entry Level Team Administrator Jobs: Frequently Asked Questions
How do I get an entry level team administrator job?
Focus on demonstrating organizational skills, attention to detail, and comfort with scheduling or coordination tools like Microsoft Office or Google Workspace. Internship experience, volunteer work, or even campus organization roles all count at this stage. Tailor your resume to show you can manage calendars, support team logistics, and communicate clearly, since those are the core signals entry level hiring managers look for.
Which companies hire entry level team administrators?
Companies hiring entry level team administrators right now include Jobot, STN Incorporated, and Terrestris Global Solutions, based on current listings on Migrate Mate as of November 2026. At this experience level, hiring tends to come from mid-size firms, healthcare organizations, and large enterprises with high administrative support needs.
Are there remote entry level team administrator jobs?
Yes, though most postings still lean toward on-site or hybrid arrangements. About 23% of entry level team administrator openings are remote or hybrid as of November 2026, so candidates with strong digital communication skills and experience using collaboration tools will have the widest range of options at this stage.
Are these new grad team administrator jobs?
Yes, many of these postings are new grad and junior roles that explicitly welcome recent graduates and candidates with little or no professional experience. A new grad-friendly listing typically calls for zero to two years of experience, accepts internships or campus involvement as a substitute, and does not require prior full-time administrative work. A well-organized resume highlighting transferable skills is usually enough to apply.
Which industries hire the most entry level team administrators?
Entry Level team administrator roles concentrate in Technology & Software, Education, and Construction & Real Estate, based on current listings on Migrate Mate as of November 2026. These sectors tend to run large teams with ongoing coordination and scheduling needs, which makes them consistent sources of entry level administrative openings throughout the year.