Planning Coordinator Visa Sponsorship Jobs in Florida
Planning coordinator visa sponsorship jobs in Florida span aerospace and defense contractors near Orlando and Melbourne, logistics and supply chain firms in Tampa and Jacksonville, and healthcare systems across Miami-Dade. Employers including Lockheed Martin, Northrop Grumman, and large hospital networks regularly file for professional operations roles, making Florida one of the more active states for international planning coordinator candidates.
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Ensure compliance with the programmatic requirements of the Planning Council Support contract while providing support to the Planning Council for the Ryan White HIV/AIDS Program (RWHAP) in the Orlando Service Area (Brevard, Lake, Orange, Osceola, and Seminole).
KEY RESPONSIBILITIES & ESSENTIAL DUTIES OF POSITION
An individual must be able to perform each essential duty listed below at a satisfactory level:
- Provide technical support for Planning Council offsite and onsite meetings, outreach, and activities.
- Support the meetings (setup, attendance tracking, preparing materials, breakdown, etc.) while ensuring compliance with established guidelines.
- Answer and coordinate inbound communications related to Planning Council members.
- Coordinate and schedule presenters for the Ryan White Community Meeting.
- Develop and provide training to Planning Council members as needed.
- Facilitate and oversee the onboarding process for new Planning Council members.
- Coordinate and oversee recruitment efforts to engage new Planning Council members.
- Prepare a monthly narrative report for the Grantee detailing Planning Council activities.
- Ensure the Planning Council maintains adequate membership that accurately represents the demographics of the HIV epidemic.
- Manage, update, and maintain Planning Council member records.
- Develop in-depth knowledge of Planning Council and Ryan White programs.
- Cultivate collaborative relationships with Planning Council support staff from other Part A Eligible Metropolitan Areas (EMAs).
- Assist in preparing the annual Data Presentation, Priority Setting, and Resource Allocation Processes for the RWHAP Orlando Service Area.
- Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
- Provide back-up support to Planning Council Support team.
- Contribute to overall organizational success by performing other duties and responsibilities as assigned.
Job Requirements
Job requirements include:
- Associate degree or equivalent combination of experience and education may be considered in lieu of degree.
- One year of experience in social services, health education, or community health initiatives preferred.
- One year of administrative experience required.
- Previous experience with organizations focused on HIV/AIDS is preferred.
- Novice experience with Microsoft Office required.
- Experience with social media management and familiarity with website management is preferred.
- Customer service skills and experience required.
- Attention to detail and accuracy.
- Ability to multi-task and work in a fast-paced environment.
- Ability to work independently with minimal supervision.
- Excellent communication skills, both written and oral, with strong listening abilities.
- Presentation skills with the ability to effectively convey information to diverse audiences in a clear and engaging manner.
- Ability to utilize organizational skills effectively.
- Must have access to a private, secure, and stable high-speed internet connection.
- Must have access to a quiet, confidential workspace.
COMPETENCY REQUIREMENTS
Communications - Ability to communicate effectively.
Business Ethics - Ability to work with integrity and ethics.
Judgment - Ability to use sound judgement.
Initiative - Ability to take initiative.
Teamwork - Ability to work in a team environment.
This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.
PHYSICAL DEMANDS
Physical demands include:
- Constantly remaining in a stationary position, often sitting or standing for prolonged periods.
- Constantly communicating with others to exchange information through speaking, hearing, reading, and writing.
- Constantly repeating motions and fine manipulation that may include the wrists, hands and/or fingers. Ability to type using a keyboard.
- Constant use of standard office equipment such as the telephone and/or headset, copier, and computer.
- Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
- Constantly viewing information on a computer screen.
- Frequently traveling to the office or offsite location.
- Frequently lifting and moving of items weighing up to approximately 30 pounds.
- Frequently bending, stooping, or kneeling.
WORKING CONDITIONS
Working conditions include:
- Occasional working in outdoor environment with high or low temperatures.
- Frequent evenings and weekend hours.
- High level of long periods of concentration.
- Frequent interactions with internal and external customers.
- Reliable transportation required.
- Occasional travel to multiple locations in Brevard, Lake, Orange, Osceola, and Seminole Counties.
CORE VALUES
PASSION: Dive in – Create enthusiasm and inspire others.
AUTHENTICITY: Be Real – Keep it honest and set the example.
COLLABORATION: Live United – Work together and mobilize for change.
EMPOWERMENT: Own it – Be courageous and make it happen.
Position Summary
Ensure compliance with the programmatic requirements of the Planning Council Support contract while providing support to the Planning Council for the Ryan White HIV/AIDS Program (RWHAP) in the Orlando Service Area (Brevard, Lake, Orange, Osceola, and Seminole).
KEY RESPONSIBILITIES & ESSENTIAL DUTIES OF POSITION
An individual must be able to perform each essential duty listed below at a satisfactory level:
- Provide technical support for Planning Council offsite and onsite meetings, outreach, and activities.
- Support the meetings (setup, attendance tracking, preparing materials, breakdown, etc.) while ensuring compliance with established guidelines.
- Answer and coordinate inbound communications related to Planning Council members.
- Coordinate and schedule presenters for the Ryan White Community Meeting.
- Develop and provide training to Planning Council members as needed.
- Facilitate and oversee the onboarding process for new Planning Council members.
- Coordinate and oversee recruitment efforts to engage new Planning Council members.
- Prepare a monthly narrative report for the Grantee detailing Planning Council activities.
- Ensure the Planning Council maintains adequate membership that accurately represents the demographics of the HIV epidemic.
- Manage, update, and maintain Planning Council member records.
- Develop in-depth knowledge of Planning Council and Ryan White programs.
- Cultivate collaborative relationships with Planning Council support staff from other Part A Eligible Metropolitan Areas (EMAs).
- Assist in preparing the annual Data Presentation, Priority Setting, and Resource Allocation Processes for the RWHAP Orlando Service Area.
- Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
- Provide back-up support to Planning Council Support team.
- Contribute to overall organizational success by performing other duties and responsibilities as assigned.
Job Requirements
Job requirements include:
- Associate degree or equivalent combination of experience and education may be considered in lieu of degree.
- One year of experience in social services, health education, or community health initiatives preferred.
- One year of administrative experience required.
- Previous experience with organizations focused on HIV/AIDS is preferred.
- Novice experience with Microsoft Office required.
- Experience with social media management and familiarity with website management is preferred.
- Customer service skills and experience required.
- Attention to detail and accuracy.
- Ability to multi-task and work in a fast-paced environment.
- Ability to work independently with minimal supervision.
- Excellent communication skills, both written and oral, with strong listening abilities.
- Presentation skills with the ability to effectively convey information to diverse audiences in a clear and engaging manner.
- Ability to utilize organizational skills effectively.
- Must have access to a private, secure, and stable high-speed internet connection.
- Must have access to a quiet, confidential workspace.
COMPETENCY REQUIREMENTS
Communications - Ability to communicate effectively.
Business Ethics - Ability to work with integrity and ethics.
Judgment - Ability to use sound judgement.
Initiative - Ability to take initiative.
Teamwork - Ability to work in a team environment.
This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.
PHYSICAL DEMANDS
Physical demands include:
- Constantly remaining in a stationary position, often sitting or standing for prolonged periods.
- Constantly communicating with others to exchange information through speaking, hearing, reading, and writing.
- Constantly repeating motions and fine manipulation that may include the wrists, hands and/or fingers. Ability to type using a keyboard.
- Constant use of standard office equipment such as the telephone and/or headset, copier, and computer.
- Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
- Constantly viewing information on a computer screen.
- Frequently traveling to the office or offsite location.
- Frequently lifting and moving of items weighing up to approximately 30 pounds.
- Frequently bending, stooping, or kneeling.
WORKING CONDITIONS
Working conditions include:
- Occasional working in outdoor environment with high or low temperatures.
- Frequent evenings and weekend hours.
- High level of long periods of concentration.
- Frequent interactions with internal and external customers.
- Reliable transportation required.
- Occasional travel to multiple locations in Brevard, Lake, Orange, Osceola, and Seminole Counties.
CORE VALUES
PASSION: Dive in – Create enthusiasm and inspire others.
AUTHENTICITY: Be Real – Keep it honest and set the example.
COLLABORATION: Live United – Work together and mobilize for change.
EMPOWERMENT: Own it – Be courageous and make it happen.
Planning Coordinator Job Roles in Florida
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Search Planning Coordinator Jobs in FloridaPlanning Coordinator Jobs in Florida: Frequently Asked Questions
Which companies sponsor visas for planning coordinators in Florida?
Florida's largest visa sponsors for planning coordinator roles include aerospace and defense contractors concentrated along the Space Coast, such as Lockheed Martin and Northrop Grumman, as well as major logistics and distribution employers in Jacksonville and Tampa. Large healthcare networks in the Miami and Orlando metro areas also sponsor planning professionals. Reviewing DOL Labor Condition Application disclosure data by employer and job title helps identify which Florida companies have active sponsorship histories for this role category.
Which visa types realistically fit planning coordinator roles in Florida?
Planning coordinator positions typically qualify as specialty occupations requiring a relevant bachelor's degree, making the H-1B visa the most common path. H-1B1 visa is available to Chilean and Singaporean nationals, and E-3 visa covers Australian nationals. F-1 students may work through OPT while seeking employer sponsorship. For longer-term options, EB-2 or EB-3 employment-based green cards are available through PERM labor certification once an employer commits to permanent sponsorship. TN visa does not cover planning coordinator roles under USMCA.
How to find planning coordinator visa sponsorship jobs in Florida?
Migrate Mate lists Florida employers with verified visa sponsorship histories for planning coordinator roles, searchable by city and industry. Because Florida's planning coordinator market spans aerospace in Brevard County, logistics in Jacksonville, and healthcare in Miami, filtering by sector helps narrow the search. Migrate Mate surfaces which employers have filed for comparable roles, so you can focus applications on companies already familiar with the sponsorship process rather than educating hiring teams from scratch.
Which cities in Florida have the most planning coordinator sponsorship jobs?
Orlando and the broader Space Coast corridor lead in planning coordinator sponsorship activity, driven by aerospace and defense contractors clustered near Kennedy Space Center. Jacksonville supports demand through logistics, distribution, and financial services operations. Tampa and St. Petersburg have growing healthcare and technology employer bases that sponsor operations and planning roles. Miami generates sponsorship activity through international trade, healthcare administration, and corporate headquarters requiring planning coordinator functions across multiple departments.
Are there state-specific factors that affect planning coordinator sponsorship in Florida?
Florida's heavy concentration of federal defense contractors means many planning coordinator roles involve security-related work where employers may require U.S. citizenship or clearance eligibility, limiting sponsorship for some positions. However, the state's large private healthcare sector, international trade presence at Port Miami and Port Everglades, and expanding technology corridors in Tampa and Orlando provide significant sponsorship opportunities outside defense. Florida's public university system also produces planning and operations graduates who enter local employer pipelines, increasing employer familiarity with early-career sponsorship processes.
What is the prevailing wage for sponsored planning coordinator jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.