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Office Manager - Undergrad Affairs

Hiring Department: Undergrad Affairs

Location: Chicago, IL USA

Requisition ID: 1043569

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Salary Range (commensurate with experience): $55,575.00 - 57,817.50 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Provides administrative support to the College of Engineering Undergraduate Office (UGO) and is responsible for information services related to UGO. This is a leadership role that is relied upon by college deans, faculty, staff, current students, potential students and their parents, and other UIC offices.

Duties & Responsibilities:

• Supervise the operation of the Engineering Undergraduate Office (UGO) to provide prompt and accurate information to engineering departments, Office of Admissions and Records, other university offices and general public.
• Coordinate special UGO events such as EXPO and Commencement.
• Maintain database of student petition requests and act on petitions as appropriate.
• Serves as liaison with other university offices on behalf UGO.
• Provide orientation and training to staff members at UGO in its operating procedures.
• Coordinate written and oral communication services at UGO, including telephone, automated, and auxiliary equipment.
• Evaluate and implement, as required, office systems and procedures at UGO.
• Determine communication equipment needs and request necessary maintenance services.
• Supervise, train and coordinate activities of assigned personnel such as graduate assistants and hourly student workers.
• Coordinate and manage reimbursement and catering requests for various events.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Preferred Qualifications:

• Excellent command of the English language, in written and oral communication is required.
• Proficiency and/or knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (i.e. MS Office products).
• Work requires continual attention to detail in composition, typing and proofing materials, establishing priorities and meeting deadlines.
• Excellent interpersonal and telephone skills to interact with internal personnel, including high-level administrators, faculty, staff and students, as well as corporate executives and individuals from local, national, and international organizations.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.