Laboratory Visa Sponsorship Jobs in Massachusetts

INTRODUCTION

As a Laboratory Administrative Coordinator, you provide high-level administrative, operational, and data management support for clinical laboratory operations.

You serve as a key liaison between laboratory personnel, pathology staff, clients, vendors, and internal stakeholders to ensure the efficient processing, tracking, documentation, and reporting of clinical pathology specimens.

(This is a full-time position with excellent day-one benefits.)

Why this role matters:

IDEXX reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it, including this role. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise, while providing the most complete and advanced menu of diagnostic tests along with technology and tools. The focus on enhancing the lives of people and pets starts with our own employees and empowering them to achieve their goals, focusing on continuous improvement, and supporting the strong collaboration and inclusiveness that exist in our team.

ROLE AND RESPONSIBILITIES

• You will coordinate and monitor the receipt, accessioning, tracking, storage, and disposition of clinical pathology specimens.
• You will maintain specimen records and ensure complete documentation throughout the testing lifecycle.
• You will support laboratory workflow processes by monitoring turnaround times, sample status, and workflow efficiency metrics.
• You will manage laboratory reports, correspondence, meeting schedules, and operational documentation.
• You will assist study managers with operational projects, clinical trials, compliance-related activities, and quality assurance checks.
• You will investigate specimen discrepancies, missing documentation, and workflow issues and facilitate timely resolution.
• You will utilize Laboratory Information Systems (LIS), Laboratory Information Management Systems (LIMS), and other laboratory databases to manage specimen and testing information.
• You will perform data entry, validation, quality checks, and report generation with a high degree of accuracy.
• You will support laboratory audits, inspections, and accreditation activities.

BASIC QUALIFICATIONS

• You have an excellent skillset working with computers and data entry skills utilizing the most up-to-date programs.
• You have advanced Microsoft Office proficiency, including Excel (formulas, pivot tables, data cleanup, basic analysis), and strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
• You are able to collaborate with other labs in a professional manner as well as utilizing email and Microsoft Teams on a daily basis.
• You have a scientific or laboratory background.
• You will be working with laboratory sample data so you’ll need to be able to understand the terminology and processes.
• You possess high organizational discipline, and are able to manage calendars, documents, priorities, and competing deadlines with structure and consistency.
• You practice proactive ownership, are able to take charge of situations, follow through without reminders, and keep others informed.
• You have process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time.
• You have a good attention to detail and are a strong multitasker with the ability to shift priorities.
• You bring a proven track record of managing administrative tasks in a fast-paced environment and the ability to self-manage.
• You have excellent presentation skills and know how to prepare material for meeting agendas.
• This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals.

PREFERRED QUALIFICATIONS

• Hourly pay rate targeting: $23.50 / hour (may vary based on experience)
• Opportunity for annual cash bonus
• Opportunity for performance based annual merit increase
• Health / Dental / Vision benefits starting day one
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

SCHEDULE

• This is a full-time position with benefits.
• The hours for this position are: 8 AM - 4:30 PM (there is some flexibility with these hours).
• The schedule for this position is: Tuesday – Saturday.
• During training, your schedule will be Monday - Friday until you have completed all training necessary.
• Hours may vary based on needs of the lab.
• Reliable attendance is essential to this position.

LOCATION

As a Laboratory Technician, you will work on site in our NORTH GRAFTON, MA lab.

Does this sound like the opportunity for you? Apply today!

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.