Medical Secretary Visa Sponsorship Jobs in Minnesota
Medical secretary visa sponsorship jobs in Minnesota are concentrated in the Twin Cities metro, anchored by major health systems including Mayo Clinic, M Health Fairview, Allina Health, and HealthPartners. These employers regularly hire medical secretaries to support clinical operations across hospitals and specialty clinics, making Minnesota one of the more active states for healthcare administrative hiring.
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Get Access To All JobsDivision: Legal Department
Reports to: Deputy Legal Director
Worksite: Tribal Justice Center – Legal Office
LLBO Status: Non-Exempt
Safety Sensitive: No
License/Certification Requirements: Valid MN Driver's License, current insurance or be insurable is preferred.
Summary: The Legal Secretary is a key administrative professional within the Legal Department, responsible for providing administrative, clerical, and organizational support to the attorneys, department leadership, and tribal programs seeking legal assistance. This position plays a critical role in ensuring efficient office operations, tracking legal requests, maintaining compliance with administrative policies, and supporting interdepartmental collaboration.
Education Requirements and Experience:
- Two years of experience in technical office work, preferably in a legal office setting with an emphasis on records management, legal administration, and database management is preferred.
- High School Diploma or General Education Diploma (G.E.D).
Additional Qualifications and Skills:
- Strong knowledge of tribal governance, legal office procedures, and confidential records management.
- Experience handling highly sensitive information and maintaining strict confidentiality.
- Strong data entry skills with a high degree of accuracy and efficiency.
- Excellent organizational, multitasking, and communication skills (both written and verbal).
- Ability to coordinate and prioritize multiple legal administrative tasks in a fast-paced environment.
- Strong customer service skills, including handling front desk operations, answering calls, and managing inquiries professionally.
- Experience with contract tracking, legal documentation, and database systems (experience with Smokeball or similar case management software is a plus).
- Ability to work independently, meet deadlines, and collaborate with various departments.
- Prefer Leech Lake enrollee or other Native American status.
- Will consider applicants who have demonstrated these skills.
Supervisory Duties:
None
Duties/Responsibilities:
- Must have high regard for confidentiality and compliance with legal department policies.
- Manage front desk operations, including answering and directing calls, assisting visitors, and managing door buzzer access for legal department clients.
- Serve as the primary point of contact for legal inquiries from tribal departments, ensuring proper documentation and tracking.
- Enter contract review requests into the case management system for Deputy Director and Director review.
- Maintain legal request tracking systems, ensuring timely review and status updates for contracts, agreements, and compliance-related documents.
- Assist attorneys with case file organization, scheduling meetings, hearings, and depositions, and managing related correspondence.
- Prepare and process legal documents, including legal notices, motions, agreements, and other official correspondences.
- Assist attorneys with records management, and gathering relevant laws, policies, and case precedents.
- Process incoming and outgoing mail, faxes, and document deliveries related to legal correspondence and case filings.
- Track legal deadlines and compliance-related timelines affecting multiple tribal programs.
- Order and maintain office supplies to ensure smooth operations.
- Attend and participate in mandatory meetings and training as required.
- Maintain strict confidentiality and uphold professional ethics at all times.
- Adhere to tribal policies governing legal staff conduct and ethical responsibilities.
- Travel may be required in and out of the state for training or professional development.
- Demonstrate understanding and sensitivity to Native American culture and tribal governance structures.
- Perform all other related duties as assigned.
Physical Requirements:
- Requires prolonged sitting, with occasional bending, stooping, and stretching.
- Requires manual dexterity and eye-hand coordination sufficient to operate a keyboard, photocopier, telephone, and office equipment.
- Requires normal range of hearing and vision to communicate effectively and prepare accurate reports.
- Work is primarily sedentary but subject to internal office conditions.
- Non-smoking environment.
Compensation: $22.00
Additional Details: Monday-Friday
8:00am - 4:30 pm
Division: Legal Department
Reports to: Deputy Legal Director
Worksite: Tribal Justice Center – Legal Office
LLBO Status: Non-Exempt
Safety Sensitive: No
License/Certification Requirements: Valid MN Driver's License, current insurance or be insurable is preferred.
Summary: The Legal Secretary is a key administrative professional within the Legal Department, responsible for providing administrative, clerical, and organizational support to the attorneys, department leadership, and tribal programs seeking legal assistance. This position plays a critical role in ensuring efficient office operations, tracking legal requests, maintaining compliance with administrative policies, and supporting interdepartmental collaboration.
Education Requirements and Experience:
- Two years of experience in technical office work, preferably in a legal office setting with an emphasis on records management, legal administration, and database management is preferred.
- High School Diploma or General Education Diploma (G.E.D).
Additional Qualifications and Skills:
- Strong knowledge of tribal governance, legal office procedures, and confidential records management.
- Experience handling highly sensitive information and maintaining strict confidentiality.
- Strong data entry skills with a high degree of accuracy and efficiency.
- Excellent organizational, multitasking, and communication skills (both written and verbal).
- Ability to coordinate and prioritize multiple legal administrative tasks in a fast-paced environment.
- Strong customer service skills, including handling front desk operations, answering calls, and managing inquiries professionally.
- Experience with contract tracking, legal documentation, and database systems (experience with Smokeball or similar case management software is a plus).
- Ability to work independently, meet deadlines, and collaborate with various departments.
- Prefer Leech Lake enrollee or other Native American status.
- Will consider applicants who have demonstrated these skills.
Supervisory Duties:
None
Duties/Responsibilities:
- Must have high regard for confidentiality and compliance with legal department policies.
- Manage front desk operations, including answering and directing calls, assisting visitors, and managing door buzzer access for legal department clients.
- Serve as the primary point of contact for legal inquiries from tribal departments, ensuring proper documentation and tracking.
- Enter contract review requests into the case management system for Deputy Director and Director review.
- Maintain legal request tracking systems, ensuring timely review and status updates for contracts, agreements, and compliance-related documents.
- Assist attorneys with case file organization, scheduling meetings, hearings, and depositions, and managing related correspondence.
- Prepare and process legal documents, including legal notices, motions, agreements, and other official correspondences.
- Assist attorneys with records management, and gathering relevant laws, policies, and case precedents.
- Process incoming and outgoing mail, faxes, and document deliveries related to legal correspondence and case filings.
- Track legal deadlines and compliance-related timelines affecting multiple tribal programs.
- Order and maintain office supplies to ensure smooth operations.
- Attend and participate in mandatory meetings and training as required.
- Maintain strict confidentiality and uphold professional ethics at all times.
- Adhere to tribal policies governing legal staff conduct and ethical responsibilities.
- Travel may be required in and out of the state for training or professional development.
- Demonstrate understanding and sensitivity to Native American culture and tribal governance structures.
- Perform all other related duties as assigned.
Physical Requirements:
- Requires prolonged sitting, with occasional bending, stooping, and stretching.
- Requires manual dexterity and eye-hand coordination sufficient to operate a keyboard, photocopier, telephone, and office equipment.
- Requires normal range of hearing and vision to communicate effectively and prepare accurate reports.
- Work is primarily sedentary but subject to internal office conditions.
- Non-smoking environment.
Compensation: $22.00
Additional Details: Monday-Friday
8:00am - 4:30 pm
Medical Secretary Job Roles in Minnesota
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Search Medical Secretary Jobs in MinnesotaMedical Secretary Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for medical secretaries in Minnesota?
Minnesota's largest health systems are the most active employers of medical secretaries with visa sponsorship history. Mayo Clinic in Rochester, Allina Health, M Health Fairview, HealthPartners, and Essentia Health have all filed employment-based petitions for healthcare support roles. Sponsorship activity is concentrated in large hospital networks and integrated health systems rather than small private practices, which rarely have the HR infrastructure to support immigration filing.
Which visa types realistically fit medical secretary roles in Minnesota?
Medical secretary roles generally support visa pathways that don't require a specialty occupation degree in a directly related field. F-1 students may work through OPT for 12 months if the role relates to their field of study. J-1 visa exchange visitors may qualify through a designated sponsor organization. For longer-term authorization, employer-sponsored green cards via the EB-3 category cover skilled workers and are the most common permanent pathway for administrative healthcare roles.
How to find medical secretary visa sponsorship jobs in Minnesota?
Migrate Mate is the most direct way to find medical secretary visa sponsorship jobs in Minnesota. The platform lists employers with verified sponsorship filing history, so you can focus on health systems and clinics in the Twin Cities, Rochester, and Duluth that have demonstrated willingness to sponsor. Searching by role and state on Migrate Mate filters results to Minnesota employers rather than sifting through postings from organizations without any sponsorship track record.
Which cities in Minnesota have the most medical secretary sponsorship jobs?
Minneapolis and Saint Paul, together forming the Twin Cities metro, account for the highest concentration of medical secretary openings given the density of hospitals, specialty clinics, and health system headquarters in that region. Rochester is a close second, driven by Mayo Clinic's large administrative workforce. Duluth, home to Essentia Health and St. Luke's, is a smaller but active market, particularly for candidates willing to work in a regional hospital setting outside the metro.
Are there any Minnesota-specific considerations for medical secretary visa sponsorship?
Minnesota's healthcare sector is unusually employer-concentrated, with a small number of large integrated health systems employing a significant share of the state's medical secretaries. This matters for visa sponsorship because large systems have dedicated HR and legal teams familiar with immigration filing. The University of Minnesota Medical Center and its affiliated clinics also create a pipeline for candidates with academic medical backgrounds. Roles in outpatient specialty clinics within these networks are often more accessible entry points than acute hospital units.
What is the prevailing wage for sponsored medical secretary jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.