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INTRODUCTION

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

Position Summary:

We have an exciting opportunity to join our team as a Administrative Coordinator - Full Time, Days - NSG-Emergency Department Admin - 8:00AM - 4:00PM Monday - Friday with Alternating Weekends.

In this role, the successful candidate is responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution's policies and practices to support department director and/or manager. Answers requests for information, prepares and edits general correspondence, presentations, reports, and financial data. Organizes and maintains files and records. May conduct research. Establishes and maintains working relationships with personnel in other departments. Maintains calendar to ensure identified priorities are addressed. May make travel arrangements.

Job Responsibilities:

• Supports director with administrative detail on various assigned projects and the administration of the day-to-day operations.
• Completes project and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans.
• Resolves routine and complex inquiries. Responds independently and/or drafts responses for director's review to correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for screening of incoming mail, email, and telephone communication and in-person inquiries from vendors and colleagues.
• Identifies, follows up, and tracks requests of great importance which require immediate attention including contracts, reports, memos, and other documents as needed in a timely and accurate manner.
• Coordinates production and distribution of related project material as required. May prepare meeting notices, reports, and agendas, notify attendees, and resolve scheduling conflicts. Records and tracks meeting minutes and follow-up items. Ensures timely resolution of critical issues and other matters when needed.
• Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing systems (both hard copy and electronic) for easy reference and access. Maintains confidentiality and recommends solutions or actions required.
• May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May prepare expense reimbursement requests and maintains office equipment as assigned.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

To qualify you must have a Bachelor's Degree. 1 - 3 years in an administrative support role or related experience. In lieu of a bachelor's degree, 3 to 5 years of work experience will be permitted. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service, and multitasking skills. Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

PREFERRED QUALIFICATIONS

• 3-5 years supporting a manager or director.
• Notary Public.

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital—Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $63,441.82 - $71,770.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.