Program Associate Visa Sponsorship Jobs in New York

Job ID: 1165860_RR00123709

Facility: NYU Langone Hospital—Suffolk

Position Type: Full-Time/Regular

Shift: Day

Schedule: Monday-Friday – 830am-430pm

Department: Administrative/Office Support, Medical Education (E8070), NYU Langone Hospital—Suffolk

Position Summary:

We have an exciting opportunity to join our team as a Associate, Residency Program – Medical Education – Full-Time Days.

In this role, the successful candidate plays a critical role in the daily management and operational oversight of the NYU Grossman Long Island School of Medicine Primary Care Program at NYU Langone Hospital – Suffolk. This position collaborates closely with the Program Director (PD), Program Administrator (PA), faculty, residents, and institutional leadership to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies. Responsibilities include coordinating recruitment, onboarding, scheduling, and evaluations, maintaining accurate records, and supporting continuous program improvement efforts. The Associate serves as a key liaison between the program and external regulatory bodies, ensuring smooth accreditation processes and promoting a high-quality educational environment for trainees.

Job Responsibilities:

General Program Responsibilities

• Collaborates with the Program Director and Program Administrator to oversee daily operations of the residency program and ensure compliance with institutional and accreditation requirements.
• Serves as the primary liaison among residents, faculty, GME leadership, accrediting bodies, and other internal and external stakeholders.
• Interprets and applies ACGME, NYU GLISOM, and NYULHS policies and procedures and provides guidance to residents regarding program requirements.
• Administers residency management systems, including resident demographics, attendance, schedules, procedure logs, work hour monitoring, and related program records.
• Maintains confidential information and responds to resident inquiries and concerns in a timely and professional manner.

Program Accreditation and Compliance

• Coordinates and maintains all accreditation and regulatory compliance activities in accordance with ACGME and institutional requirements.
• Prepares and manages accreditation documentation, including ADS updates, site visit materials, Program Letters of Agreement, internal reviews, and other required submissions.
• Monitors accreditation citations, action plans, and compliance deadlines to support continued program accreditation.

Resident Schedules

• Develops, maintains, and communicates resident rotation, clinic, call, and off-site schedules.
• Coordinates schedule changes across departments while ensuring appropriate coverage and compliance with educational and accreditation requirements.

Evaluations & Program Improvement

• Administers evaluation processes through residency management systems and monitors completion of resident, faculty, rotation, and program evaluations.
• Coordinates semi-annual and annual resident reviews and supports the Annual Program Review and continuous quality improvement activities.

Resident Appointments and Credentialing

• Coordinates resident onboarding, credentialing, orientation, graduation, and separation processes in accordance with institutional and regulatory requirements.
• Monitors resident licensure, certifications, training requirements, and compliance documentation to ensure continued program eligibility.

Resident Files

• Administer residency records and database, ensuring data integrity and accurate documentation.

Recruitment and Orientation

• Coordinate ERAS applications and recruitment activities.
• Manage interview scheduling and NRMP process.

Personnel Responsibilities

• Review and validate leave and additional pay requests, resolving discrepancies and escalating issues as appropriate.
• Support employee and trainee development activities, including coordination of evaluations, feedback processes, and professional development initiatives aligned with program goals.

Other Program Responsibilities

• Maintain data in GME systems (ADS, ERAS, NRMP, etc.).
• Coordinate meetings, conferences, and educational activities.
• Maintain supplies and program resources.

Financial Responsibilities

• Monitor payroll, reimbursement, and budgeting activities.
• Track leave and educational allowances.

Faculty Affairs and Development

• Coordinates and administers faculty development programs and initiatives in collaboration with program leadership and institutional GME offices.

Professional Development

• Participate in GME coordinator meetings and collaboration activities.

Minimum Qualifications:

To qualify you must have a Bachelor's degree.

Administrative experience in academic healthcare setting.

Knowledge of ACGME systems.

Proficiency in Microsoft Office.

Strong organizational and communication skills.

2 years admin experience required.

Preferred Qualifications:

Experience in GME.

Familiarity with accrediting bodies.

Strong communication, adaptability, and problem-solving skills.

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Hospital—Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $48,988.12 – $76,902.52 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

In this role, the successful candidate plays a critical role in the daily management and operational oversight of the NYU Grossman Long Island School of Medicine Primary Care Program at NYU Langone Hospital – Suffolk. This position collaborates closely with the Program Director (PD), Program Administrator (PA), faculty, residents, and institutional leadership to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies. Responsibilities include coordinating recruitment, onboarding, scheduling, and evaluations, maintaining accurate records, and supporting continuous program improvement efforts. The Associate serves as a key liaison between the program and external regulatory bodies, ensuring smooth accreditation processes and promoting a high-quality educational environment for trainees.

About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.