Office Administrator Visa Sponsorship Jobs in Oklahoma
Office administrator roles in Oklahoma appear across healthcare networks like INTEGRIS Health and St. Francis Hospital in Tulsa, energy companies in Oklahoma City, and state government agencies. Tulsa and Oklahoma City account for the majority of hiring activity, with additional openings at universities including the University of Oklahoma and Oklahoma State University.
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Get Access To All JobsPRIMARY ROLE:
As a Commercial Lines Account Administrator, you will be responsible for assisting Account Managers, Account Executives and Risk Consultants with the servicing of assigned Commercial Lines accounts in accordance with the practices, policies, and procedures of the Company.
DUTIES AND RESPONSIBILITIES:
- Coordinate the servicing of assigned accounts with the Account Manager
- Enter data as required by insurance company automation systems
- Provide support to the Account Manager on pre-renewal processes
- Handle correspondence and the clerical processing of accounts including applications and computer input of each account
- Process certificate of insurance requests as needed
- Help track cancellation/reinstatement system for commercial accounts
- Responsible for developing complete familiarity with all forms and paperwork including their intent and purpose
- Conduct business from a professional standpoint and willingness to learn
- Prepare invoices, transmittals, ID cards, certificates of insurance, binders, and cancellation forms as required
- Review and process change requests in the broker management system
- Prepare policies for policy check and delivery to clients
- Maintain an accurate suspense system on all items that require a response
- Responsible for scanning/electronic filing of communications and documents
- Input/maintain data on account management system and ancillary systems as required
- Other responsibilities as assigned by Account Manager
- Attend industry related continuing education training and courses
- Follow HUB Broker Standards
KEY COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
- Team Work – Supports all organizational departments in a collaborative effort for everyone to succeed
- Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
- Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
- Quality Management – Demonstrates attention to detail
- Project Management – Ability to work with a team and adhere to deadlines
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EXPERIENCE AND EDUCATION:
- 3 Years of administrator related work experience (Insurance Industry experience preferred)
- High school diploma or equivalent required
- Bachelor’s degree preferred
- P&C License required or able to obtain within 120 days from hire
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision and Distance vision. Some travel required by car to meet with clients and other outside events.
OTHER REQUIREMENTS:
Must hold a valid Driver’s License
Dependable transportation
COMMUNICATION/LANGUAGE SKILLS:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with customers and teammates.
- Bilingual in English and Spanish a big plus.
MATH SKILLS:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
COMPUTER SKILLS:
- To perform this job successfully, an individual should be proficient in Microsoft Office including Excel, Word and Power Point; follow guidelines on working in BMS (EPIC) for premium efficiency with your team.
About us
HUB International is a recognized global leader dedicated to helping individuals and companies navigate risk and manage the complexities of insurance.
JOIN THE HUB TEAM!
APPLY TODAY!
Department Account Management & Service
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
PRIMARY ROLE:
As a Commercial Lines Account Administrator, you will be responsible for assisting Account Managers, Account Executives and Risk Consultants with the servicing of assigned Commercial Lines accounts in accordance with the practices, policies, and procedures of the Company.
DUTIES AND RESPONSIBILITIES:
- Coordinate the servicing of assigned accounts with the Account Manager
- Enter data as required by insurance company automation systems
- Provide support to the Account Manager on pre-renewal processes
- Handle correspondence and the clerical processing of accounts including applications and computer input of each account
- Process certificate of insurance requests as needed
- Help track cancellation/reinstatement system for commercial accounts
- Responsible for developing complete familiarity with all forms and paperwork including their intent and purpose
- Conduct business from a professional standpoint and willingness to learn
- Prepare invoices, transmittals, ID cards, certificates of insurance, binders, and cancellation forms as required
- Review and process change requests in the broker management system
- Prepare policies for policy check and delivery to clients
- Maintain an accurate suspense system on all items that require a response
- Responsible for scanning/electronic filing of communications and documents
- Input/maintain data on account management system and ancillary systems as required
- Other responsibilities as assigned by Account Manager
- Attend industry related continuing education training and courses
- Follow HUB Broker Standards
KEY COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
- Team Work – Supports all organizational departments in a collaborative effort for everyone to succeed
- Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
- Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
- Quality Management – Demonstrates attention to detail
- Project Management – Ability to work with a team and adhere to deadlines
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EXPERIENCE AND EDUCATION:
- 3 Years of administrator related work experience (Insurance Industry experience preferred)
- High school diploma or equivalent required
- Bachelor’s degree preferred
- P&C License required or able to obtain within 120 days from hire
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision and Distance vision. Some travel required by car to meet with clients and other outside events.
OTHER REQUIREMENTS:
Must hold a valid Driver’s License
Dependable transportation
COMMUNICATION/LANGUAGE SKILLS:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with customers and teammates.
- Bilingual in English and Spanish a big plus.
MATH SKILLS:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
COMPUTER SKILLS:
- To perform this job successfully, an individual should be proficient in Microsoft Office including Excel, Word and Power Point; follow guidelines on working in BMS (EPIC) for premium efficiency with your team.
About us
HUB International is a recognized global leader dedicated to helping individuals and companies navigate risk and manage the complexities of insurance.
JOIN THE HUB TEAM!
APPLY TODAY!
Department Account Management & Service
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Office Administrator Job Roles in Oklahoma
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Search Office Administrator Jobs in OklahomaOffice Administrator Jobs in Oklahoma: Frequently Asked Questions
Which companies sponsor visas for office administrators in Oklahoma?
Healthcare systems are among the most active sponsors, including INTEGRIS Health, Mercy Health, and Hillcrest HealthCare System. Energy sector employers in Oklahoma City, such as Devon Energy and ONEOK, also hire administrative staff and have established HR infrastructure for visa sponsorship. State agencies and the University of Oklahoma sponsor H-1B and other work visas for qualifying administrative roles on a more limited basis.
Which visa types are most common for office administrator roles in Oklahoma?
The H-1B is the most common work visa for office administrators in Oklahoma, though it requires the role to qualify as a specialty occupation, meaning a specific bachelor's degree must be a standard requirement for the position. Some employers use TN visas for Canadian and Mexican nationals in qualifying administrative roles. L-1B and O-1 visas apply only in narrow circumstances that rarely fit standard office administrator positions.
Which cities in Oklahoma have the most office administrator sponsorship jobs?
Oklahoma City and Tulsa generate the overwhelming majority of office administrator sponsorship opportunities in Oklahoma. Oklahoma City benefits from concentrations of energy companies, federal agencies, and large healthcare networks. Tulsa has a strong base of healthcare employers and financial services firms. Norman and Stillwater see smaller volumes of administrative hiring tied primarily to the University of Oklahoma and Oklahoma State University campuses.
How to find office administrator visa sponsorship jobs in Oklahoma?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office administrator roles in Oklahoma without sorting through positions that don't offer sponsorship. You can narrow results by city, employer type, and visa category. Because sponsorship availability is confirmed rather than inferred, Migrate Mate saves significant time compared to manually reviewing individual job postings across multiple sources.
Are there state-specific considerations for office administrator visa sponsorship in Oklahoma?
Oklahoma's economy is heavily influenced by the energy sector, meaning administrative roles tied to oil and gas companies can come with project-based hiring cycles that affect sponsorship availability. Healthcare is more stable as a sponsoring industry. Employers must meet Department of Labor prevailing wage requirements for the Oklahoma City or Tulsa metropolitan areas when filing Labor Condition Applications, so offered compensation is benchmarked to local norms rather than national averages.
What is the prevailing wage for sponsored office administrator jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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