Office Administrator Visa Sponsorship Jobs in Indiana
Indiana's office administrator roles span healthcare networks like Indiana University Health and Ascension St. Vincent, manufacturing firms concentrated around Indianapolis and Fort Wayne, and a growing logistics sector. Employers in these industries periodically sponsor skilled office professionals through work visa programs, making Indiana a practical target for international candidates with administrative credentials.
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Are you ready to do something remarkable? Ready to collaborate with an incredible team to solve problems that improve people’s lives? Meet Ingevity.
At Ingevity, we develop innovations that purify, protect and enhance the world around us. Our products enable oil to flow better, crops to grow fuller, roads to last longer and ensure that the air we all breathe is cleaner.
Our people come from all different backgrounds and help reimagine new possibilities daily. We understand there is no challenge too big and no contribution too small. We seek out new ideas for tackling complex problems and celebrate achieving the improbable. We value each person’s unique talents and synergize them to create meaningful impact and sustainable solutions for our customers and our world.
Bold. Energetic. Ingenious. Genuine. If these qualities describe you, we’d love for you to join Ingevity!
Office Administrator:
The Office Administrator is responsible for providing administrative and clerical support to the Plant Manager and plant. Primary duties will include and not be limited to:
- Welcomes visitors and potential employees, answer incoming calls, deal with inquiries or transfer to appropriate party.
- Maintains security by following procedures; logbook; issuing visitor badges.
- Processes plant payroll; responds to and resolves inquiries.
- Track time and attendance; alert leadership on matters of concern.
- Resolves payroll discrepancies by collecting and analyzing information.
- Receive and input daily incoming shipments into company software system.
- Create bill of lading, request Certifications and other documents needed for outbound shipments.
- Input daily production into company data base and update production logs.
- Collect, file, and maintain all inbound and outbound shipment and production files.
- Create shipments and schedule pick-up for Fed-Ex packages.
- Maintains safeguards and confidentiality with payroll, discipline, and employee files.
- Take minutes, notes, etc. for respective group meetings.
- Coordinate employee recognitions (i.e. luncheons, birthdays, anniversaries); Post events on company website.
- Ensures near miss and incident reports are completed and submitted in a timely manner.
- Provide administrative support for Plant Manager and all team members.
- Maintain an organized, clean and safe work area.
- Maintain office supply inventory, make orders as needed.
- Comply with all company policies and guidelines.
- Demonstrates the ability to work safely.
- Performs additional duties as assigned by the Plant Manager.
Qualifications
- 2 years or more of Office Administration or similar experience.
- Prior experience with SAP a plus.
- High school diploma or GED required; Degree a plus.
- Proficient in Microsoft Office 365 - Excel, Word, Outlook, PowerPoint, and Teams.
- Highly organized and self-sufficient.
- Ability to learn new software quickly.
- Able to lift up to 15 lbs.
Ingevity is a company made up of extraordinary people of every race, religion and background, all worthy of the same dignity. Our differences are one of our great strengths. Join us in building a culture of increasing diversity and respect – a culture where everyone belongs.
Ingevity is an Equal Opportunity Employer, Minorities/Women/Veterans/Disabled.
Recruiting Agencies: Ingevity does not accept unsolicited resumes and therefore, will not be responsible for any fees associated with unsolicited resumes.
Job Family Group:
Are you ready to do something remarkable? Ready to collaborate with an incredible team to solve problems that improve people’s lives? Meet Ingevity.
At Ingevity, we develop innovations that purify, protect and enhance the world around us. Our products enable oil to flow better, crops to grow fuller, roads to last longer and ensure that the air we all breathe is cleaner.
Our people come from all different backgrounds and help reimagine new possibilities daily. We understand there is no challenge too big and no contribution too small. We seek out new ideas for tackling complex problems and celebrate achieving the improbable. We value each person’s unique talents and synergize them to create meaningful impact and sustainable solutions for our customers and our world.
Bold. Energetic. Ingenious. Genuine. If these qualities describe you, we’d love for you to join Ingevity!
Office Administrator:
The Office Administrator is responsible for providing administrative and clerical support to the Plant Manager and plant. Primary duties will include and not be limited to:
- Welcomes visitors and potential employees, answer incoming calls, deal with inquiries or transfer to appropriate party.
- Maintains security by following procedures; logbook; issuing visitor badges.
- Processes plant payroll; responds to and resolves inquiries.
- Track time and attendance; alert leadership on matters of concern.
- Resolves payroll discrepancies by collecting and analyzing information.
- Receive and input daily incoming shipments into company software system.
- Create bill of lading, request Certifications and other documents needed for outbound shipments.
- Input daily production into company data base and update production logs.
- Collect, file, and maintain all inbound and outbound shipment and production files.
- Create shipments and schedule pick-up for Fed-Ex packages.
- Maintains safeguards and confidentiality with payroll, discipline, and employee files.
- Take minutes, notes, etc. for respective group meetings.
- Coordinate employee recognitions (i.e. luncheons, birthdays, anniversaries); Post events on company website.
- Ensures near miss and incident reports are completed and submitted in a timely manner.
- Provide administrative support for Plant Manager and all team members.
- Maintain an organized, clean and safe work area.
- Maintain office supply inventory, make orders as needed.
- Comply with all company policies and guidelines.
- Demonstrates the ability to work safely.
- Performs additional duties as assigned by the Plant Manager.
Qualifications
- 2 years or more of Office Administration or similar experience.
- Prior experience with SAP a plus.
- High school diploma or GED required; Degree a plus.
- Proficient in Microsoft Office 365 - Excel, Word, Outlook, PowerPoint, and Teams.
- Highly organized and self-sufficient.
- Ability to learn new software quickly.
- Able to lift up to 15 lbs.
Ingevity is a company made up of extraordinary people of every race, religion and background, all worthy of the same dignity. Our differences are one of our great strengths. Join us in building a culture of increasing diversity and respect – a culture where everyone belongs.
Ingevity is an Equal Opportunity Employer, Minorities/Women/Veterans/Disabled.
Recruiting Agencies: Ingevity does not accept unsolicited resumes and therefore, will not be responsible for any fees associated with unsolicited resumes.
Office Administrator Job Roles in Indiana
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Search Office Administrator Jobs in IndianaOffice Administrator Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for office administrators?
Healthcare organizations such as Indiana University Health, Ascension St. Vincent, and Parkview Health have a history of sponsoring administrative staff. Large employers in manufacturing and logistics, including companies headquartered in Indianapolis and Fort Wayne, also file sponsorship petitions for office roles. University systems like Purdue University and Indiana University occasionally sponsor administrative positions as well.
Which visa types are most common for office administrator roles in Indiana?
The H-1B visa is the most frequently used visa for office administrator roles that require a bachelor's degree in a relevant field such as business administration or management. TN visas are an option for Canadian and Mexican nationals in qualifying administrative categories. Some positions at universities or nonprofits may qualify under cap-exempt H-1B pathways, which are not subject to the annual lottery.
Which cities in Indiana have the most office administrator sponsorship jobs?
Indianapolis accounts for the largest share of office administrator sponsorship activity in Indiana, driven by its concentration of healthcare systems, corporate headquarters, and government contractors. Fort Wayne is the second-largest market, with manufacturing and regional healthcare employers. Bloomington and West Lafayette see periodic sponsorship activity tied to Indiana University and Purdue University's administrative needs.
How to find office administrator visa sponsorship jobs in Indiana?
Migrate Mate filters job listings specifically by visa sponsorship status, making it straightforward to browse office administrator openings in Indiana without sorting through roles that don't offer sponsorship. You can search by location and job title to focus on Indiana-based positions at healthcare networks, universities, and corporate employers that have demonstrated a history of sponsoring international candidates for administrative roles.
Are there any Indiana-specific considerations for office administrators seeking visa sponsorship?
Indiana employers sponsoring H-1B office administrators must meet the Department of Labor's prevailing wage requirements for the Indianapolis or Fort Wayne metropolitan areas, which differ from national averages. The state's strong healthcare and manufacturing sectors create more sponsorship opportunities than in smaller states, but candidates should verify that their specific degree field aligns with the specialty occupation definition, since general administrative roles can face additional USCIS scrutiny.
What is the prevailing wage for sponsored office administrator jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.