Office Administrator Visa Sponsorship Jobs in Indiana
Indiana's office administrator roles span healthcare networks like Indiana University Health and Ascension St. Vincent, manufacturing firms concentrated around Indianapolis and Fort Wayne, and a growing logistics sector. Employers in these industries periodically sponsor skilled office professionals through work visa programs, making Indiana a practical target for international candidates with administrative credentials.
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Get Access To All JobsLOCATION: North Vernon, IN
FACILITY: Ascension Medical Group, clinic
DEPARTMENT/SPECIALTY: Pediatrics
SCHEDULE: Full-time | Days | Monday-Friday 8am-5pm
BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
Responsibilities
- Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information.
- Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments.
- Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy.
- Provides general office and clerical support to assigned area.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
LOCATION: North Vernon, IN
FACILITY: Ascension Medical Group, clinic
DEPARTMENT/SPECIALTY: Pediatrics
SCHEDULE: Full-time | Days | Monday-Friday 8am-5pm
BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
Responsibilities
- Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information.
- Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments.
- Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy.
- Provides general office and clerical support to assigned area.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Office Administrator Job Roles in Indiana
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Search Office Administrator Jobs in IndianaOffice Administrator Jobs in Indiana: Frequently Asked Questions
Which companies in Indiana sponsor visas for office administrators?
Healthcare organizations such as Indiana University Health, Ascension St. Vincent, and Parkview Health have a history of sponsoring administrative staff. Large employers in manufacturing and logistics, including companies headquartered in Indianapolis and Fort Wayne, also file sponsorship petitions for office roles. University systems like Purdue University and Indiana University occasionally sponsor administrative positions as well.
Which visa types are most common for office administrator roles in Indiana?
The H-1B visa is the most frequently used visa for office administrator roles that require a bachelor's degree in a relevant field such as business administration or management. TN visas are an option for Canadian and Mexican nationals in qualifying administrative categories. Some positions at universities or nonprofits may qualify under cap-exempt H-1B pathways, which are not subject to the annual lottery.
Which cities in Indiana have the most office administrator sponsorship jobs?
Indianapolis accounts for the largest share of office administrator sponsorship activity in Indiana, driven by its concentration of healthcare systems, corporate headquarters, and government contractors. Fort Wayne is the second-largest market, with manufacturing and regional healthcare employers. Bloomington and West Lafayette see periodic sponsorship activity tied to Indiana University and Purdue University's administrative needs.
How to find office administrator visa sponsorship jobs in Indiana?
Migrate Mate filters job listings specifically by visa sponsorship status, making it straightforward to browse office administrator openings in Indiana without sorting through roles that don't offer sponsorship. You can search by location and job title to focus on Indiana-based positions at healthcare networks, universities, and corporate employers that have demonstrated a history of sponsoring international candidates for administrative roles.
Are there any Indiana-specific considerations for office administrators seeking visa sponsorship?
Indiana employers sponsoring H-1B office administrators must meet the Department of Labor's prevailing wage requirements for the Indianapolis or Fort Wayne metropolitan areas, which differ from national averages. The state's strong healthcare and manufacturing sectors create more sponsorship opportunities than in smaller states, but candidates should verify that their specific degree field aligns with the specialty occupation definition, since general administrative roles can face additional USCIS scrutiny.
What is the prevailing wage for sponsored office administrator jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.