Office Administrator Visa Sponsorship Jobs in Connecticut
Connecticut office administrator jobs with visa sponsorship are concentrated in Hartford's insurance and financial services sector, New Haven's healthcare and university institutions, and Stamford's corporate offices. Major employers like Yale New Haven Health, Travelers, and Cigna regularly hire for administrative roles that qualify for H-1B and other work visa categories.
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AI Engineers, Inc. (AIE) is seeking an experienced Senior Operations Administrator to join our team in Middletown, Connecticut. This role supports company-wide operations and administrative functions, including facilities coordination, corporate filings, fleet vehicle administration, front office operations, and general office support. This position plays a key role in maintaining organizational efficiency, compliance, and a positive experience for employees, clients, and visitors.
This is an immediate opening for a highly organized, proactive administrative professional with strong attention to detail, excellent communication skills, and the ability to manage multiple responsibilities in a dynamic, fast-paced consulting environment. The ideal candidate will be comfortable working independently while collaborating across departments in a growing, innovative engineering firm.
AIE’s industry leading compensation and benefits package, mentorship and advancement opportunities, and flexible work environment reflect our continued investment in our people.
Position is an onsite role based in Middletown, CT, with onsite hours 8:30a - 5:00p.
Requirements / Qualifications:
- High school diploma or equivalent
- Bachelor’s or Associate’s Degree preferred
- 5+ years of progressively responsible administrative or operations experience, preferably in a professional services or engineering environment.
- Proficiency in Microsoft Excel and Microsoft Word, with the ability to track, organize, and prepare accurate documentation.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Executive administrative support experience strongly preferred.
Responsibilities:
- Support company facilities and office operations, including vendor coordination, maintenance, repairs, supplies, furniture, and equipment.
- Coordinate corporate filings, licensing, compliance documentation, and corporate secretary records in collaboration with Legal and leadership.
- Administer and maintain records for company-wide programs, including insurance certificates, fleet vehicles, phone systems, and mobile devices.
- Assist with oversight of vendor contracts and service providers.
- Serve as a professional first point of contact for the Middletown office, including phone coverage and visitor reception.
- Provide administrative and backup support to executive leadership and collaborate with the Front Office Administrator to ensure coverage as needed.
- Perform other related duties as assigned.
Skills & Abilities:
- A self-starter with the ability to manage multiple and concurrent tasks/assignments
- Strong communication and organizational skills, attention to detail, and commitment to quality
- Excellent verbal and written communication skills.
- Professional demeanor with strong customer service and front office presence.
- Ability to handle confidential and sensitive information with discretion.
- Ability to meet deadlines and complete work in a timely manner.
About AI Engineers
AI Engineers, Inc. is a multi-disciplinary, ENR 500 engineering consulting firm with offices across the United States. We provide Civil, Structural, Water/Wastewater, Building Systems, and Construction Engineering services to public and private clients nationwide. For more than 30 years, AIE has delivered high quality, community-focused solutions through innovation, collaboration, and technical excellence.
AI Engineers is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
EOE/M/F/D/VEV
Pay: $33.33 - $48.39 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Overview
AI Engineers, Inc. (AIE) is seeking an experienced Senior Operations Administrator to join our team in Middletown, Connecticut. This role supports company-wide operations and administrative functions, including facilities coordination, corporate filings, fleet vehicle administration, front office operations, and general office support. This position plays a key role in maintaining organizational efficiency, compliance, and a positive experience for employees, clients, and visitors.
This is an immediate opening for a highly organized, proactive administrative professional with strong attention to detail, excellent communication skills, and the ability to manage multiple responsibilities in a dynamic, fast-paced consulting environment. The ideal candidate will be comfortable working independently while collaborating across departments in a growing, innovative engineering firm.
AIE’s industry leading compensation and benefits package, mentorship and advancement opportunities, and flexible work environment reflect our continued investment in our people.
Position is an onsite role based in Middletown, CT, with onsite hours 8:30a - 5:00p.
Requirements / Qualifications:
- High school diploma or equivalent
- Bachelor’s or Associate’s Degree preferred
- 5+ years of progressively responsible administrative or operations experience, preferably in a professional services or engineering environment.
- Proficiency in Microsoft Excel and Microsoft Word, with the ability to track, organize, and prepare accurate documentation.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Executive administrative support experience strongly preferred.
Responsibilities:
- Support company facilities and office operations, including vendor coordination, maintenance, repairs, supplies, furniture, and equipment.
- Coordinate corporate filings, licensing, compliance documentation, and corporate secretary records in collaboration with Legal and leadership.
- Administer and maintain records for company-wide programs, including insurance certificates, fleet vehicles, phone systems, and mobile devices.
- Assist with oversight of vendor contracts and service providers.
- Serve as a professional first point of contact for the Middletown office, including phone coverage and visitor reception.
- Provide administrative and backup support to executive leadership and collaborate with the Front Office Administrator to ensure coverage as needed.
- Perform other related duties as assigned.
Skills & Abilities:
- A self-starter with the ability to manage multiple and concurrent tasks/assignments
- Strong communication and organizational skills, attention to detail, and commitment to quality
- Excellent verbal and written communication skills.
- Professional demeanor with strong customer service and front office presence.
- Ability to handle confidential and sensitive information with discretion.
- Ability to meet deadlines and complete work in a timely manner.
About AI Engineers
AI Engineers, Inc. is a multi-disciplinary, ENR 500 engineering consulting firm with offices across the United States. We provide Civil, Structural, Water/Wastewater, Building Systems, and Construction Engineering services to public and private clients nationwide. For more than 30 years, AIE has delivered high quality, community-focused solutions through innovation, collaboration, and technical excellence.
AI Engineers is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
EOE/M/F/D/VEV
Pay: $33.33 - $48.39 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Office Administrator Job Roles in Connecticut
See all 95+ Office Administrator Jobs in Connecticut
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Search Office Administrator Jobs in ConnecticutOffice Administrator Jobs in Connecticut: Frequently Asked Questions
Which companies in Connecticut sponsor visas for office administrator roles?
Hartford-based insurance carriers including Travelers, Hartford Financial Services, and Cigna have sponsored office administrators through H-1B programs. Yale New Haven Health and Hartford HealthCare sponsor administrative positions tied to healthcare operations. Stamford's financial and corporate sector, including employers like UBS and Charter Communications, also appear in Department of Labor LCA disclosure data for administrative and office management roles.
Which visa types are most common for office administrator jobs in Connecticut?
The H-1B is the most common pathway for office administrators in Connecticut, though the role must qualify as a specialty occupation requiring a bachelor's degree in a specific field such as business administration or healthcare administration. Some positions at universities like Yale or UConn may qualify for cap-exempt H-1B filings. The TN visa is available for Canadian and Mexican nationals in qualifying administrative capacities.
Which cities in Connecticut have the most office administrator visa sponsorship jobs?
Hartford leads due to its concentration of insurance carriers, financial services firms, and state government-adjacent organizations. New Haven follows closely, driven by Yale University, Yale New Haven Health, and a growing biotech sector. Stamford attracts corporate administrative roles through its finance and media company offices. Bridgeport and Norwalk also have employer clusters that have filed LCAs for administrative positions.
How to find office administrator visa sponsorship jobs in Connecticut?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office administrator roles in Connecticut without sorting through positions that don't sponsor. You can filter by location and role to surface employers in Hartford, New Haven, and Stamford who have an active sponsorship track record. Migrate Mate is built for international job seekers, so the listings are screened for sponsorship relevance.
Are there state-specific considerations for office administrators seeking visa sponsorship in Connecticut?
Connecticut's prevailing wage requirements for H-1B LCAs are calculated at the county level, and Fairfield County wages tend to be higher than those in Hartford or New Haven counties, which affects what employers must pay sponsored workers. Connecticut's concentration of regulated industries like insurance means office administrator roles often require specific compliance or industry knowledge, which can strengthen the specialty occupation argument for H-1B eligibility.
What is the prevailing wage for sponsored office administrator jobs in Connecticut?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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