Office Administrator Visa Sponsorship Jobs in New York
Office administrator visa sponsorship jobs in New York are concentrated in Manhattan's corporate headquarters, major hospital systems like NewYork-Presbyterian and NYU Langone, and financial institutions across Midtown. Law firms, consulting agencies, and multinational companies based in New York City also hire internationally for administrative roles supporting large professional teams.
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Get Access To All JobsINTRODUCTION
We are seeking an Real Estate Office Administrator to join our Leadership Team at our New City Market Center.
The ideal candidate will have a positive, accommodating, and supportive spirit, as well as strong attention to detail. This person is task oriented, organized, detail-oriented and consistent. They will communicate with associates, recruits, and the leadership team professionally yet with high-energy and a positive attitude. The ideal candidate will have the ability to focus in a fast paced environment.
JOB DUTIES:
- Answers and routes calls properly and with warmth and friendliness
- This person is the first point of contact for everyone walking through the doors including agents, staff, leadership, clients, and vendors
- Assist management team with internal and external communications
- Receives and sort mail deliveries
- Reviews office supply inventory weekly
- Performs daily office walk through to ensure the office is in immaculate condition
- Sends weekly or daily reminders, via phone and email, about upcoming class schedules
- Assist with adding agents to office systems including but not limited to printers, copiers, connecting with IT for set up
- Sets up and breaks down all company meetings including the training room, break room, and getting all technology and AV systems ready in advance of the meeting
- Assists with productivity calculations, commission statements and projections for monthly reporting
REQUIREMENTS
Willing to gain knowledge of and implement Keller Williams Systems and KW Culture
- Strong verbal and written communication skills
- Ability to manage and prioritize multiple assignments and projects
- Proficient with Microsoft Office products, Google Suite, Canva, and MailChimp
- Proven experience as an administrative assistant or office admin assistant
- Positive, friendly attitude and cheerful personality
- An ability to display grace and professionalism and a deep desire to help others
- Must have reliable transportation
- Hours are 9pm-5pm Monday - Friday
EMPLOYMENT TYPE
Full-time
PAY
$42,250.00 per year
BENEFITS:
- 401(k) matching
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 2 years (Preferred)
- Marketing: 1 year (Preferred)
WORK LOCATION:
In person
Contact Erin at erinchambers@kw.com
INTRODUCTION
We are seeking an Real Estate Office Administrator to join our Leadership Team at our New City Market Center.
The ideal candidate will have a positive, accommodating, and supportive spirit, as well as strong attention to detail. This person is task oriented, organized, detail-oriented and consistent. They will communicate with associates, recruits, and the leadership team professionally yet with high-energy and a positive attitude. The ideal candidate will have the ability to focus in a fast paced environment.
JOB DUTIES:
- Answers and routes calls properly and with warmth and friendliness
- This person is the first point of contact for everyone walking through the doors including agents, staff, leadership, clients, and vendors
- Assist management team with internal and external communications
- Receives and sort mail deliveries
- Reviews office supply inventory weekly
- Performs daily office walk through to ensure the office is in immaculate condition
- Sends weekly or daily reminders, via phone and email, about upcoming class schedules
- Assist with adding agents to office systems including but not limited to printers, copiers, connecting with IT for set up
- Sets up and breaks down all company meetings including the training room, break room, and getting all technology and AV systems ready in advance of the meeting
- Assists with productivity calculations, commission statements and projections for monthly reporting
REQUIREMENTS
Willing to gain knowledge of and implement Keller Williams Systems and KW Culture
- Strong verbal and written communication skills
- Ability to manage and prioritize multiple assignments and projects
- Proficient with Microsoft Office products, Google Suite, Canva, and MailChimp
- Proven experience as an administrative assistant or office admin assistant
- Positive, friendly attitude and cheerful personality
- An ability to display grace and professionalism and a deep desire to help others
- Must have reliable transportation
- Hours are 9pm-5pm Monday - Friday
EMPLOYMENT TYPE
Full-time
PAY
$42,250.00 per year
BENEFITS:
- 401(k) matching
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 2 years (Preferred)
- Marketing: 1 year (Preferred)
WORK LOCATION:
In person
Contact Erin at erinchambers@kw.com
Office Administrator Job Roles in New York
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Search Office Administrator Jobs in New YorkOffice Administrator Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for office administrators in New York?
Large corporations headquartered in New York City, including financial services firms, law firms, media companies, and hospital networks, are the most active sponsors for office administrator roles. Organizations like JPMorgan Chase, Deloitte, and major academic medical centers have established HR infrastructure to handle visa petitions, making them more likely to support international candidates than smaller employers.
Which visa types are most common for office administrator roles in New York?
The H-1B visa is the most frequently used visa for office administrators in New York, though the role must meet USCIS specialty occupation requirements, meaning a bachelor's degree in a relevant field must be standard for the position. Some candidates also enter through the TN visa if they are Canadian or Mexican nationals, or the L-1 visa if transferring within a multinational employer already sponsoring their status.
Which cities in New York have the most office administrator sponsorship jobs?
New York City, particularly Manhattan, accounts for the overwhelming majority of office administrator sponsorship opportunities in the state, given the concentration of corporate headquarters, law firms, and healthcare systems. Albany sees some demand from state government contractors and healthcare organizations, while Buffalo and Rochester have emerging opportunities tied to university systems and regional hospital networks.
How to find office administrator visa sponsorship jobs in New York?
Migrate Mate is built specifically for international job seekers and filters office administrator roles in New York by visa sponsorship availability, so you're not sorting through listings from employers who won't sponsor. The platform is particularly useful for identifying which New York-based organizations have a documented history of sponsoring administrative professionals, helping you focus your applications where they're most likely to lead somewhere.
Are there any state-specific considerations for office administrators seeking sponsorship in New York?
New York employers sponsoring H-1B workers for office administrator roles must meet Department of Labor prevailing wage requirements, which reflect New York City's high cost of living and tend to be among the highest in the country. Candidates should also be aware that New York's competitive hiring market means sponsoring employers often expect prior experience in high-volume professional environments, particularly within finance, legal, or healthcare settings.
What is the prevailing wage for sponsored office administrator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.