Office Administrator Visa Sponsorship Jobs in New York
Office administrator visa sponsorship jobs in New York are concentrated in Manhattan's corporate headquarters, major hospital systems like NewYork-Presbyterian and NYU Langone, and financial institutions across Midtown. Law firms, consulting agencies, and multinational companies based in New York City also hire internationally for administrative roles supporting large professional teams.
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Get Access To All JobsBranch Office Administrator - Management Support
Location: United States - New York
Job Type: Full Time
Key responsibilities
Are you incredibly organized with an eye for detail? Are you a skilled multitasker with passion for client service? Is excellence your baseline standard?
We’re looking for a Branch Office Administrator to:
- support the branch management team in various functions and capacities
- assist with resolving client issues
- communicate and implement strategic initiatives at branch level
- support the hiring process and maintain all HR functions
- assist in the administrative aspects of licensing and registration for all registered employees
- coordinate and plan branch office business meetings and various activities
- act as a backup for the Executive Assistant of the Market Executive
The team
You’ll be working in the New York International Group branch office in midtown Manhattan. As a Branch Office Administrator you’ll play an important role in supporting a large global branch with over 100 advisors that service ultra and high net worth clients.
Your skills and experience
- Ideally 2+ year of relevant branch operations experience
- high school diploma or equivalent (college degree a plus)
- proven written and verbal communication skill
- independent, motivated, proactive and focused to take action
- passionate about the client experience, with strong interpersonal skills
- self-starter who is comfortable managing complex and evolving situations
- Multi-lingual preferred, Mandarin/Cantonese speaking a plus
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire
We may request you to complete one or more assessments during the application process. Learn more.
Salary information
The indicative gross base salary range as a full-time equivalent role:
- United States - New York - New York min USD 60000 - max USD 85000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Branch Office Administrator - Management Support
Location: United States - New York
Job Type: Full Time
Key responsibilities
Are you incredibly organized with an eye for detail? Are you a skilled multitasker with passion for client service? Is excellence your baseline standard?
We’re looking for a Branch Office Administrator to:
- support the branch management team in various functions and capacities
- assist with resolving client issues
- communicate and implement strategic initiatives at branch level
- support the hiring process and maintain all HR functions
- assist in the administrative aspects of licensing and registration for all registered employees
- coordinate and plan branch office business meetings and various activities
- act as a backup for the Executive Assistant of the Market Executive
The team
You’ll be working in the New York International Group branch office in midtown Manhattan. As a Branch Office Administrator you’ll play an important role in supporting a large global branch with over 100 advisors that service ultra and high net worth clients.
Your skills and experience
- Ideally 2+ year of relevant branch operations experience
- high school diploma or equivalent (college degree a plus)
- proven written and verbal communication skill
- independent, motivated, proactive and focused to take action
- passionate about the client experience, with strong interpersonal skills
- self-starter who is comfortable managing complex and evolving situations
- Multi-lingual preferred, Mandarin/Cantonese speaking a plus
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire
We may request you to complete one or more assessments during the application process. Learn more.
Salary information
The indicative gross base salary range as a full-time equivalent role:
- United States - New York - New York min USD 60000 - max USD 85000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Office Administrator Job Roles in New York
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Search Office Administrator Jobs in New YorkOffice Administrator Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for office administrators in New York?
Large corporations headquartered in New York City, including financial services firms, law firms, media companies, and hospital networks, are the most active sponsors for office administrator roles. Organizations like JPMorgan Chase, Deloitte, and major academic medical centers have established HR infrastructure to handle visa petitions, making them more likely to support international candidates than smaller employers.
Which visa types are most common for office administrator roles in New York?
The H-1B visa is the most frequently used visa for office administrators in New York, though the role must meet USCIS specialty occupation requirements, meaning a bachelor's degree in a relevant field must be standard for the position. Some candidates also enter through the TN visa if they are Canadian or Mexican nationals, or the L-1 visa if transferring within a multinational employer already sponsoring their status.
Which cities in New York have the most office administrator sponsorship jobs?
New York City, particularly Manhattan, accounts for the overwhelming majority of office administrator sponsorship opportunities in the state, given the concentration of corporate headquarters, law firms, and healthcare systems. Albany sees some demand from state government contractors and healthcare organizations, while Buffalo and Rochester have emerging opportunities tied to university systems and regional hospital networks.
How to find office administrator visa sponsorship jobs in New York?
Migrate Mate is built specifically for international job seekers and filters office administrator roles in New York by visa sponsorship availability, so you're not sorting through listings from employers who won't sponsor. The platform is particularly useful for identifying which New York-based organizations have a documented history of sponsoring administrative professionals, helping you focus your applications where they're most likely to lead somewhere.
Are there any state-specific considerations for office administrators seeking sponsorship in New York?
New York employers sponsoring H-1B workers for office administrator roles must meet Department of Labor prevailing wage requirements, which reflect New York City's high cost of living and tend to be among the highest in the country. Candidates should also be aware that New York's competitive hiring market means sponsoring employers often expect prior experience in high-volume professional environments, particularly within finance, legal, or healthcare settings.
What is the prevailing wage for sponsored office administrator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.