Office Administrator Visa Sponsorship Jobs in California
Office administrator visa sponsorship jobs in California are concentrated in the San Francisco Bay Area, Los Angeles, and San Diego, where technology firms, healthcare systems, and biotech companies regularly hire internationally. Employers like Salesforce, Kaiser Permanente, and UC system campuses have established HR infrastructure that supports sponsorship for qualified administrative professionals.
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Get Access To All JobsINTRODUCTION
Building a career at Granite may be the most valuable thing you could do. Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.
GENERAL SUMMARY
This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
ESSENTIAL JOB ACCOUNTABILITIES
- Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
- Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
- Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
- Assist field operations with informational inquiries to ensure productive work environment.
- Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
- Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
- Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
- Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
- Provide purchasing/shipping/receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
- Provide business development support, as needed, for communicating with customers (mailings/faxes/invitations, etc.). Depending on work location.
- Manage subcontractor certified payroll reviews for accuracy and compliance.
- Administer CPR documentation and tracking in LCP Tracker and applicable systems.
- Resolve certified payroll deficiencies, coordinating corrections and missing documentation with subcontractors.
Education
High School diploma or equivalent required.
WORK EXPERIENCE
1-3 years administrative/office experience.
1 year accounting experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to understand company operations, organizational procedures, and personnel.
- Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
- Must demonstrate ethical and professional business practices.
- Must have effective verbal and written communications skills.
- Ability to work independently.
- Ability to work well under pressure.
- Ability to problem-solve.
- Ability to handle multiple tasks and respond with a sense of urgency as required.
- Detail-oriented and excellent organizational skills.
- JD Edwards World/One World.
- 10 key by touch.
- JWS Material Billings System (preferred).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL REQUIREMENTS/SKILLS
- Ability to abide by Granite’s Code of Conduct on a daily basis.
- Team player.
OUR BENEFITS AT A GLANCE:
Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.
Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
Benefits may vary for positions located outside of the continental United States.
BASE SALARY RANGE:
$48,094.00 - $72,141.00
Pay may vary based upon relevant experience, skills, location, and education among other factors.
ABOUT GRANITE CONSTRUCTION INCORPORATED
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
For additional information on applicant/employee rights please click here.
NOTICE TO STAFFING AGENCIES
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.
INTRODUCTION
Building a career at Granite may be the most valuable thing you could do. Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.
GENERAL SUMMARY
This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
ESSENTIAL JOB ACCOUNTABILITIES
- Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
- Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
- Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
- Assist field operations with informational inquiries to ensure productive work environment.
- Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
- Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
- Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
- Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
- Provide purchasing/shipping/receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
- Provide business development support, as needed, for communicating with customers (mailings/faxes/invitations, etc.). Depending on work location.
- Manage subcontractor certified payroll reviews for accuracy and compliance.
- Administer CPR documentation and tracking in LCP Tracker and applicable systems.
- Resolve certified payroll deficiencies, coordinating corrections and missing documentation with subcontractors.
Education
High School diploma or equivalent required.
WORK EXPERIENCE
1-3 years administrative/office experience.
1 year accounting experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to understand company operations, organizational procedures, and personnel.
- Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
- Must demonstrate ethical and professional business practices.
- Must have effective verbal and written communications skills.
- Ability to work independently.
- Ability to work well under pressure.
- Ability to problem-solve.
- Ability to handle multiple tasks and respond with a sense of urgency as required.
- Detail-oriented and excellent organizational skills.
- JD Edwards World/One World.
- 10 key by touch.
- JWS Material Billings System (preferred).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL REQUIREMENTS/SKILLS
- Ability to abide by Granite’s Code of Conduct on a daily basis.
- Team player.
OUR BENEFITS AT A GLANCE:
Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.
Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).
As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.
Benefits may vary for positions located outside of the continental United States.
BASE SALARY RANGE:
$48,094.00 - $72,141.00
Pay may vary based upon relevant experience, skills, location, and education among other factors.
ABOUT GRANITE CONSTRUCTION INCORPORATED
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
For additional information on applicant/employee rights please click here.
NOTICE TO STAFFING AGENCIES
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.
Office Administrator Job Roles in California
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Search Office Administrator Jobs in CaliforniaOffice Administrator Jobs in California: Frequently Asked Questions
Which companies sponsor visas for office administrators in California?
Technology companies headquartered in California, including Salesforce, Apple, Google, and Meta, have well-established immigration programs and sponsor office administrators who support their operations. Large healthcare networks like Kaiser Permanente and Sutter Health, along with University of California campuses, also file sponsorship petitions for administrative roles. These employers tend to have dedicated HR teams familiar with the process.
Which visa types are most common for office administrator roles in California?
The H-1B visa is the most common visa for office administrators in California, though the role must qualify as a specialty occupation requiring a bachelor's degree in a specific field. Some administrators enter through the L-1B intracompany transferee visa if they're relocating within a multinational employer. TN visa status is available to Canadian and Mexican nationals in qualifying administrative classifications under USMCA.
Which cities in California have the most office administrator sponsorship jobs?
San Francisco and San Jose lead in sponsorship volume, driven by the density of technology companies in the Bay Area. Los Angeles follows closely, with opportunities across entertainment, healthcare, and corporate headquarters. San Diego has a growing concentration of biotech and defense firms that hire administrative professionals. Sacramento sees demand from state government contractors and healthcare organizations operating in the Central Valley.
How to find office administrator visa sponsorship jobs in California?
Migrate Mate filters job listings specifically by sponsorship availability, making it straightforward to identify California employers actively hiring office administrators who need visa support. You can search by city or region to focus on Bay Area tech firms, LA-based corporate offices, or San Diego's biotech sector. Filtering by role ensures results are relevant to administrative positions rather than broader office support categories.
Are there state-specific factors that affect office administrator sponsorship in California?
California employers must meet Department of Labor prevailing wage requirements tied to the specific metropolitan area, meaning wage floors differ between San Francisco, Los Angeles, and smaller markets. California's strong union presence in healthcare and public sectors can affect how administrative roles are classified and whether sponsorship is offered. The state's large UC and CSU systems also create a pipeline of sponsored administrative positions at public universities.
What is the prevailing wage for sponsored office administrator jobs in California?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.