Office Administrator Visa Sponsorship Jobs in Hawaii
Office administrator visa sponsorship jobs in Hawaii are concentrated in Honolulu, where large healthcare systems like The Queen's Health Systems and Hawaii Pacific Health, hospitality groups, and federal agencies maintain substantial administrative workforces. Tourism-driven industries and the state's military presence create steady demand for organized, experienced office professionals across Oahu, Maui, and the Big Island.
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Get Access To All JobsMoffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively seeking an Office Administrator for our Honolulu Business Unit, which includes over 25 engineering, planning, and design staff. We are looking for this role to be the heart of our Business Unit! As a successful hire, your main goal will be to help create and maintain a positive and productive work environment. You will provide oversight and support for office administrative operations and serve as the primary point of administrative contact for internal and external coordination. This position is planned for part time 24 hours a week, to full time 40-hours a week.
About Moffatt & Nichol:
Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in transportation. For the 4th year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets.
Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.
Duties and responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Work with the business unit leaders, managers, and senior staff to create a welcoming, comfortable and functional workplace for all employees and guests in the Honolulu offices
- Serve as the primary point of administrative contact for internal and external inquiries, including addressing various requests from the corporate team and maintaining close collaboration with the administrative managers of other offices within the company
- Manage inventory and organization of office supplies, kitchen food and supplies, in-office safety equipment, and field equipment
- Coordinate maintenance and registration of the office vehicle
- Input and track business unit payable invoices (non-project related) into the company accounting system, including preparing expense reports and associated receipts and backup documentation
- Coordinate with the company Information Technology (IT) and Human Resources (HR) teams to ensure that the business unit staff has consistent and reliable support
- Coordinates office business and social events, both in-office and offsite, which may include travel arrangements, distribution of company marketing materials, and similar efforts
- Track registration/renewal deadlines for professional licenses, professional organizations, and similar
- General clerical support including typing, formatting documents, updating resumes, supporting proposal production, packaging deliverables, preparing packages for mailing and/or transmittal, creating electronic job folder, scanning and copying documents, and similar efforts
- Maintain office employee work schedule and office calendar
- Potential to manage junior administrative staff in the future
Other duties:
Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are also looking for a proactive individual in this role that will contribute their own ideas to creating and maintaining a great atmosphere!
Qualifications
- Associate’s degree or higher or equivalent experience; required
- 3-5+ years or more as an administrative assistant in an office environment; required
- AEC industry experience strongly preferred
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Outstanding communication and interpersonal abilities
- A proactive attitude with the ability to anticipate needs and take initiative
- Excellent organizational skills
- Ability to handle confidential information with discretion
- A Hawaii’s driver’s license
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
- Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Base salary range:
$30 to $40 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.
Benefits:
- Low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans
- Family coverage is available
- Low-deductible plan available
- Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
- 401(k) match to help you reach your financial goals
- Generous HSA match to help manage healthcare expenses
- Free and confidential Employee Assistance Programs for counseling and support
- Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
- Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
- Excellent Life Insurance coverage, fully paid by the company
- You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
- Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
Physical Requirements:
Sedentary for prolonged period of time, interact with clients, and travel occasionally.
Moffatt & Nichol’s EEO Statement:
As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.
EEO is the LAW
If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.
Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively seeking an Office Administrator for our Honolulu Business Unit, which includes over 25 engineering, planning, and design staff. We are looking for this role to be the heart of our Business Unit! As a successful hire, your main goal will be to help create and maintain a positive and productive work environment. You will provide oversight and support for office administrative operations and serve as the primary point of administrative contact for internal and external coordination. This position is planned for part time 24 hours a week, to full time 40-hours a week.
About Moffatt & Nichol:
Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in transportation. For the 4th year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets.
Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.
Duties and responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Work with the business unit leaders, managers, and senior staff to create a welcoming, comfortable and functional workplace for all employees and guests in the Honolulu offices
- Serve as the primary point of administrative contact for internal and external inquiries, including addressing various requests from the corporate team and maintaining close collaboration with the administrative managers of other offices within the company
- Manage inventory and organization of office supplies, kitchen food and supplies, in-office safety equipment, and field equipment
- Coordinate maintenance and registration of the office vehicle
- Input and track business unit payable invoices (non-project related) into the company accounting system, including preparing expense reports and associated receipts and backup documentation
- Coordinate with the company Information Technology (IT) and Human Resources (HR) teams to ensure that the business unit staff has consistent and reliable support
- Coordinates office business and social events, both in-office and offsite, which may include travel arrangements, distribution of company marketing materials, and similar efforts
- Track registration/renewal deadlines for professional licenses, professional organizations, and similar
- General clerical support including typing, formatting documents, updating resumes, supporting proposal production, packaging deliverables, preparing packages for mailing and/or transmittal, creating electronic job folder, scanning and copying documents, and similar efforts
- Maintain office employee work schedule and office calendar
- Potential to manage junior administrative staff in the future
Other duties:
Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are also looking for a proactive individual in this role that will contribute their own ideas to creating and maintaining a great atmosphere!
Qualifications
- Associate’s degree or higher or equivalent experience; required
- 3-5+ years or more as an administrative assistant in an office environment; required
- AEC industry experience strongly preferred
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Outstanding communication and interpersonal abilities
- A proactive attitude with the ability to anticipate needs and take initiative
- Excellent organizational skills
- Ability to handle confidential information with discretion
- A Hawaii’s driver’s license
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
- Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
Base salary range:
$30 to $40 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.
Benefits:
- Low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans
- Family coverage is available
- Low-deductible plan available
- Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
- 401(k) match to help you reach your financial goals
- Generous HSA match to help manage healthcare expenses
- Free and confidential Employee Assistance Programs for counseling and support
- Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
- Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
- Excellent Life Insurance coverage, fully paid by the company
- You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
- Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
Physical Requirements:
Sedentary for prolonged period of time, interact with clients, and travel occasionally.
Moffatt & Nichol’s EEO Statement:
As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.
EEO is the LAW
If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.
Office Administrator Job Roles in Hawaii
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Search Office Administrator Jobs in HawaiiOffice Administrator Jobs in Hawaii: Frequently Asked Questions
Which companies sponsor visas for office administrators in Hawaii?
Healthcare organizations are among the most active sponsors for office administrator roles in Hawaii. The Queen's Health Systems, Hawaii Pacific Health, and Kaiser Permanente Hawaii regularly hire administrative professionals and have established HR infrastructure for visa sponsorship. Large hospitality companies, the University of Hawaii system, and federal contractors on Oahu also sponsor office administrators, particularly for roles requiring specialized skills or language proficiency serving Hawaii's diverse patient and guest populations.
Which visa types are most common for office administrator roles in Hawaii?
The H-1B is the most commonly used visa for office administrators in Hawaii, though the role must qualify as a specialty occupation, meaning the position typically requires a bachelor's degree in a specific field such as business administration or healthcare administration. Some employers use the TN visa for Canadian and Mexican nationals in qualifying administrative roles. The E-3 visa is available to Australian citizens meeting specialty occupation requirements. Sponsorship approval depends heavily on how the employer defines and documents the role.
How to find office administrator visa sponsorship jobs in Hawaii?
Migrate Mate is a dedicated platform for finding visa sponsorship jobs, including office administrator positions in Hawaii. You can filter by state and role to surface employers actively willing to sponsor international candidates. Because Hawaii's administrative job market is concentrated in healthcare, hospitality, and government sectors, filtering specifically for those industries on Migrate Mate helps narrow results to employers with demonstrated sponsorship experience and the HR capacity to support the process.
Which cities in Hawaii have the most office administrator sponsorship jobs?
Honolulu accounts for the large majority of office administrator visa sponsorship opportunities in Hawaii. As the state capital and economic center, it hosts the headquarters of major healthcare networks, law firms, financial institutions, and government agencies that employ administrative staff at scale. Kahului on Maui has a smaller but active market tied to tourism and regional healthcare. Hilo on the Big Island offers some opportunities through the University of Hawaii at Hilo and local medical facilities.
Are there any Hawaii-specific considerations for office administrator visa sponsorship?
Hawaii's high cost of living directly affects prevailing wage calculations, which employers must meet when sponsoring H-1B or PERM-based green card petitions for office administrators. This means sponsored roles in Hawaii may carry higher compensation requirements than comparable mainland positions, which some smaller employers find limiting. Additionally, Hawaii's strong public sector presence means some administrative positions are government roles that do not offer visa sponsorship. Candidates should confirm sponsorship eligibility early in the application process.
What is the prevailing wage for sponsored office administrator jobs in Hawaii?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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