Office Administrator Visa Sponsorship Jobs in Hawaii
Office administrator visa sponsorship jobs in Hawaii are concentrated in Honolulu, where large healthcare systems like The Queen's Health Systems and Hawaii Pacific Health, hospitality groups, and federal agencies maintain substantial administrative workforces. Tourism-driven industries and the state's military presence create steady demand for organized, experienced office professionals across Oahu, Maui, and the Big Island.
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Get Access To All JobsCompensation range:
Hourly Wage Range: $25.00 - $28.00, depending on experience
Any Employment Offers are Contingent Upon Successful Completion of the Following:
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:
Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description:
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.
Position Qualifications:
- Associate degree preferred.
- 2+ years administrative experience.
- Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Collaborative, innovative, and quick learner.
- Great attention to detail, organized, and ability to multitask.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Essential Duties:
- Greet visitors/industry partners and help with check-in via visitor management system.
- Answer the central phone line and direct incoming calls to appropriate personnel.
- Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
- Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
- Compose and manage routine correspondence to all levels of personnel.
- Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
- Submit payroll weekly for all office personnel and process weekly invoices.
- Check and distribute mail daily.
- Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
- Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
- Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
- Responsible for helping with the New Hire onboarding via UKG Onboarding.
Physical Work Classification & Demands:
- Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
-
Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
-
Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
-
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
-
Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
-
Constantly reads written communications and views email submissions.
-
The person in this position regularly sits in a stationary position in front of a computer screen.
-
Visual acuity and ability to operate a vehicle as certified and appropriate.
-
Rarely exposed to high and low temperatures.
-
Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Compensation range:
Hourly Wage Range: $25.00 - $28.00, depending on experience
Any Employment Offers are Contingent Upon Successful Completion of the Following:
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:
Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description:
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.
Position Qualifications:
- Associate degree preferred.
- 2+ years administrative experience.
- Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Collaborative, innovative, and quick learner.
- Great attention to detail, organized, and ability to multitask.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Essential Duties:
- Greet visitors/industry partners and help with check-in via visitor management system.
- Answer the central phone line and direct incoming calls to appropriate personnel.
- Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
- Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
- Compose and manage routine correspondence to all levels of personnel.
- Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
- Submit payroll weekly for all office personnel and process weekly invoices.
- Check and distribute mail daily.
- Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
- Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
- Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
- Responsible for helping with the New Hire onboarding via UKG Onboarding.
Physical Work Classification & Demands:
- Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
-
Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
-
Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
-
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
-
Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
-
Constantly reads written communications and views email submissions.
-
The person in this position regularly sits in a stationary position in front of a computer screen.
-
Visual acuity and ability to operate a vehicle as certified and appropriate.
-
Rarely exposed to high and low temperatures.
-
Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Office Administrator Job Roles in Hawaii
See all Office Administrator Jobs in Hawaii
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Search Office Administrator Jobs in HawaiiOffice Administrator Jobs in Hawaii: Frequently Asked Questions
Which companies sponsor visas for office administrators in Hawaii?
Healthcare organizations are among the most active sponsors for office administrator roles in Hawaii. The Queen's Health Systems, Hawaii Pacific Health, and Kaiser Permanente Hawaii regularly hire administrative professionals and have established HR infrastructure for visa sponsorship. Large hospitality companies, the University of Hawaii system, and federal contractors on Oahu also sponsor office administrators, particularly for roles requiring specialized skills or language proficiency serving Hawaii's diverse patient and guest populations.
Which visa types are most common for office administrator roles in Hawaii?
The H-1B visa is the most commonly used visa for office administrators in Hawaii, though the role must qualify as a specialty occupation, meaning the position typically requires a bachelor's degree in a specific field such as business administration or healthcare administration. Some employers use the TN visa for Canadian and Mexican nationals in qualifying administrative roles. The E-3 visa is available to Australian citizens meeting specialty occupation requirements. Sponsorship approval depends heavily on how the employer defines and documents the role.
How to find office administrator visa sponsorship jobs in Hawaii?
Migrate Mate is a dedicated platform for finding visa sponsorship jobs, including office administrator positions in Hawaii. You can filter by state and role to surface employers actively willing to sponsor international candidates. Because Hawaii's administrative job market is concentrated in healthcare, hospitality, and government sectors, filtering specifically for those industries on Migrate Mate helps narrow results to employers with demonstrated sponsorship experience and the HR capacity to support the process.
Which cities in Hawaii have the most office administrator sponsorship jobs?
Honolulu accounts for the large majority of office administrator visa sponsorship opportunities in Hawaii. As the state capital and economic center, it hosts the headquarters of major healthcare networks, law firms, financial institutions, and government agencies that employ administrative staff at scale. Kahului on Maui has a smaller but active market tied to tourism and regional healthcare. Hilo on the Big Island offers some opportunities through the University of Hawaii at Hilo and local medical facilities.
Are there any Hawaii-specific considerations for office administrator visa sponsorship?
Hawaii's high cost of living directly affects prevailing wage calculations, which employers must meet when sponsoring H-1B or PERM-based green card petitions for office administrators. This means sponsored roles in Hawaii may carry higher compensation requirements than comparable mainland positions, which some smaller employers find limiting. Additionally, Hawaii's strong public sector presence means some administrative positions are government roles that do not offer visa sponsorship. Candidates should confirm sponsorship eligibility early in the application process.
What is the prevailing wage for sponsored office administrator jobs in Hawaii?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.