Office Administrator Visa Sponsorship Jobs in Iowa
Iowa's office administrator hiring spans healthcare networks like UnityPoint Health and MercyOne, insurance firms in Des Moines, and the University of Iowa's large administrative operations in Iowa City. Employers across these sectors have sponsored work visas for qualified candidates. Des Moines, Cedar Rapids, and Iowa City see the highest concentration of openings.
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Get Access To All JobsINTRODUCTION
The Branch Administrator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency of employee, vendor, and customer information.
DUTIES & RESPONSIBILITIES:
- Manage all district staffing and recruiting activities
- Maintain office supplies and equipment. Coordinate and support general office tasks as needed
- Understand SalesForce and Viaseys Database to support your Operation Manager’s District annually
- Human Resources related activities:
- Assist and collect all new and returning employee paperwork
- Assist Human Resources with the recruitment, orientation, and training of seasonal staff (may require some weekends)
- Assist seasonal staff with electronic onboarding
- Training, Safety, and Compliance:
- Engage with all safety, work rules, and regulations to maintain housekeeping standards
- Assist in training and tracking of safety rules and compliance for employees within the district
- Train and administer policies and procedures
- Assist in coordination and scheduling of district required training in and out of the season
- Operations Related activities:
- Pre-Season review and photography
- Update route books, customer scopes and maps
- Load storm data and paperwork post storm into shared files
- Post Season review and photography
- Loading of pictures and inspection data into Post Season Cases
- Fleet related activities:
- Asset/Parts tracking and accountability
- Invoice flow
- DVIR organization
- Customer Service:
- Heavily involved in Service Case flow and completion
- Cover customer service when necessary
- Finance:
- A/R Activities
- Ability to contact customers and communicate open aging
- Pull invoicing out of NetSuite and email to customer
- NetSuite, have basic knowledge and understanding
- Ability to pull and email invoices
- Understanding of billing processes, making sure customers are receiving their bills via portal uploads or required methods
- Insurance/COI requests as needed
- POC and process external and internal mail / email / packages timely
- Support GM in general office tasks (supplies, meetings coordination, etc.)
- Subcontractor Agreements; creation and processing
- Subcontractor compliance; W9, COI, etc.
- Payroll Verification
- Manage Attendance Sheets/Calendar (Sick and Vacation)
- Enter Cases pertaining to Maintenance/Enhancements and Irrigation
QUALIFICATIONS
- High school diploma or G.E.D. equivalent
- Proficient in use of general office equipment (fax and copy machine)
- Proficient in Microsoft Office (i.e. Word, Excel, Outlook)
- Discretion and trustworthiness due to access and assistance with confidential information
- Excellent communication, time management, and organizational skills
BENEFITS:
- Medical and dental insurance benefits
- Company-sponsored Group Term Life & Short-Term Disability insurance
- 401k retirement plan with company match
Greg's Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.
INTRODUCTION
The Branch Administrator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency of employee, vendor, and customer information.
DUTIES & RESPONSIBILITIES:
- Manage all district staffing and recruiting activities
- Maintain office supplies and equipment. Coordinate and support general office tasks as needed
- Understand SalesForce and Viaseys Database to support your Operation Manager’s District annually
- Human Resources related activities:
- Assist and collect all new and returning employee paperwork
- Assist Human Resources with the recruitment, orientation, and training of seasonal staff (may require some weekends)
- Assist seasonal staff with electronic onboarding
- Training, Safety, and Compliance:
- Engage with all safety, work rules, and regulations to maintain housekeeping standards
- Assist in training and tracking of safety rules and compliance for employees within the district
- Train and administer policies and procedures
- Assist in coordination and scheduling of district required training in and out of the season
- Operations Related activities:
- Pre-Season review and photography
- Update route books, customer scopes and maps
- Load storm data and paperwork post storm into shared files
- Post Season review and photography
- Loading of pictures and inspection data into Post Season Cases
- Fleet related activities:
- Asset/Parts tracking and accountability
- Invoice flow
- DVIR organization
- Customer Service:
- Heavily involved in Service Case flow and completion
- Cover customer service when necessary
- Finance:
- A/R Activities
- Ability to contact customers and communicate open aging
- Pull invoicing out of NetSuite and email to customer
- NetSuite, have basic knowledge and understanding
- Ability to pull and email invoices
- Understanding of billing processes, making sure customers are receiving their bills via portal uploads or required methods
- Insurance/COI requests as needed
- POC and process external and internal mail / email / packages timely
- Support GM in general office tasks (supplies, meetings coordination, etc.)
- Subcontractor Agreements; creation and processing
- Subcontractor compliance; W9, COI, etc.
- Payroll Verification
- Manage Attendance Sheets/Calendar (Sick and Vacation)
- Enter Cases pertaining to Maintenance/Enhancements and Irrigation
QUALIFICATIONS
- High school diploma or G.E.D. equivalent
- Proficient in use of general office equipment (fax and copy machine)
- Proficient in Microsoft Office (i.e. Word, Excel, Outlook)
- Discretion and trustworthiness due to access and assistance with confidential information
- Excellent communication, time management, and organizational skills
BENEFITS:
- Medical and dental insurance benefits
- Company-sponsored Group Term Life & Short-Term Disability insurance
- 401k retirement plan with company match
Greg's Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.
Office Administrator Job Roles in Iowa
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Search Office Administrator Jobs in IowaOffice Administrator Jobs in Iowa: Frequently Asked Questions
Which companies in Iowa sponsor visas for office administrators?
Healthcare systems including UnityPoint Health, MercyOne, and the University of Iowa Health Care have sponsored work visas for administrative staff. Large insurers headquartered in Des Moines, such as Principal Financial Group and Nationwide, also have established HR infrastructure for visa sponsorship. Government contractors and higher education institutions across Iowa tend to have more formal sponsorship processes than smaller private employers.
Which visa types are most common for office administrator roles in Iowa?
The H-1B visa is the most common visa for office administrators when the role qualifies as a specialty occupation, typically requiring a bachelor's degree in business administration, management, or a related field. The TN visa is available for Canadian and Mexican nationals in qualifying administrative roles. International students completing degrees at Iowa's universities sometimes transition through OPT before an employer files for H-1B visa sponsorship.
Which cities in Iowa have the most office administrator sponsorship jobs?
Des Moines concentrates the highest volume of sponsorship-eligible office administrator roles, driven by its insurance, financial services, and healthcare sectors. Iowa City follows closely due to the University of Iowa and its affiliated medical center. Cedar Rapids, home to manufacturers like Collins Aerospace and food-processing companies, also generates administrative hiring with occasional sponsorship for specialized positions.
How to find office administrator visa sponsorship jobs in Iowa?
Migrate Mate filters job listings specifically by visa sponsorship eligibility, making it straightforward to identify Iowa employers actively hiring office administrators who need work authorization. Rather than sorting through general postings, you can search directly for office administrator roles in Des Moines, Iowa City, or Cedar Rapids and see which employers have indicated willingness to sponsor. This saves significant time compared to contacting employers individually.
Are there state-specific considerations for office administrator visa sponsorship in Iowa?
Iowa's lower cost of living means prevailing wage requirements for office administrator roles are generally set below major coastal metro benchmarks, which can make sponsorship more financially accessible for employers here. The University of Iowa and Iowa State University also create a steady pipeline of international candidates already in the state on student visas, giving local employers some familiarity with sponsorship processes for administrative positions.
What is the prevailing wage for sponsored office administrator jobs in Iowa?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.