Office Administrator Visa Sponsorship Jobs in Montana
Office administrator visa sponsorship jobs in Montana are concentrated in Billings, Missoula, and Bozeman, where healthcare systems like Billings Clinic and SCL Health, state government agencies, and Montana State University drive consistent demand. Employers here typically sponsor H-1B visa and TN visas for candidates with specialized administrative or business management credentials.
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Get Access To All JobsDESCRIPTION:
If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE.
AWARE is looking for the right person to join the team as a service administrator.
The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need.
We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE.
Responsibilities:
- Provides overall administrative supervision and service leadership to all assigned programs, projects, and/or staff;
- Assure each assigned staff caseload and billing benchmarks are met on a consistent and regular basis;
- Diligent oversight in assigning cases, clients, and families to assure staff are working at full capacity;
- Assist in navigating the referral process – including internal referrals – and the daily and weekly monitoring of supportive fiscal documentation (EHR entries);
- Trains staff on the billing process, including entries in AWARE’s Electronic Health System;
- Assures each assigned program complies with licensing and Medicaid standards, and AWARE, Inc. Quality Standards;
- Assists in the development and review of written policies and procedures governing all aspects of assigned treatment programs;
- Compiles and reports outcome data to demonstrate program effectiveness;
- Acts as a community liaison by communicating professionally and timely with community members – such as schools, outside agencies, and parents;
- Conducts file reviews in a timely and efficient manner, in addition to directing any needed corrections, addendums, etc.;
- Networks with other community agencies to provide services;
- Completes all assigned human resource-related activities, such as employee appraisals, discipline procedures, employment;
- Interviews, hiring, firing, and the orientation and training of new employees;
- Oversees, reviews, and approves purchase orders, IT needs, petty cash, and other such office-related administrative needs;
- Provides day-to-day supervision to Administrative Assistants/Coordinators as assigned;
- Responds to programmatic crisis needs as called upon;
- Reviews program-related forms and documents and procedures, such as “prior authorization” and “consent to stay”;
- Assures clinical supervision is being provided according to administrative rule and corporate policy;
- Oversees the training needs of program staff;
- Manages a caseload as needed and travels within the geographical area of the assigned caseload to provide needed services;
- Must demonstrate – on a consistent basis – the willingness and ability to productively utilize work time to meet the needs of the individuals being served as directed, with the understanding that specific fiscal goals (billing, case load number maintenance, weekly) must be met monthly;
- Records notes, billing units, assessments, referrals, and other data entry assignments via AWARE’s Electronic Healthcare Record System.
EXCITED TO JOIN OUR ORGANIZATION? AWARE service administrators earn $72,080.00 per year.
REQUIREMENTS
Talents, skills, and abilities:
- MS/MA Degree in a Business or Human Services related field; or (2) BA/BS degree in a Business or Human Services related field;
- Requires three (3) years of well documented and evident direct employment related experience that includes staff supervision;
- Requires a thorough administrative understanding of social service/treatment related, and mental health programs;
- Requires skills in oral, written and interpersonal and necessitates the ability to set goals and to meet them within established standards, to think critically, to recognize challenges and problem solve, to interpret and adapt guidelines to specific situations, and to work independently as well as part of a team.
BENEFITS:
AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security.
AWARE’s benefits include:
- Quarterly Financial Bonus Program
- Tuition Advancement Program
- Health Insurance
- Dental/Vision Insurance
- 401(k) with company match
- Life Insurance
- Wellness programs
- Generous paid time off
We are proud to be an equal opportunity employer.
DESCRIPTION:
If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE.
AWARE is looking for the right person to join the team as a service administrator.
The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need.
We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE.
Responsibilities:
- Provides overall administrative supervision and service leadership to all assigned programs, projects, and/or staff;
- Assure each assigned staff caseload and billing benchmarks are met on a consistent and regular basis;
- Diligent oversight in assigning cases, clients, and families to assure staff are working at full capacity;
- Assist in navigating the referral process – including internal referrals – and the daily and weekly monitoring of supportive fiscal documentation (EHR entries);
- Trains staff on the billing process, including entries in AWARE’s Electronic Health System;
- Assures each assigned program complies with licensing and Medicaid standards, and AWARE, Inc. Quality Standards;
- Assists in the development and review of written policies and procedures governing all aspects of assigned treatment programs;
- Compiles and reports outcome data to demonstrate program effectiveness;
- Acts as a community liaison by communicating professionally and timely with community members – such as schools, outside agencies, and parents;
- Conducts file reviews in a timely and efficient manner, in addition to directing any needed corrections, addendums, etc.;
- Networks with other community agencies to provide services;
- Completes all assigned human resource-related activities, such as employee appraisals, discipline procedures, employment;
- Interviews, hiring, firing, and the orientation and training of new employees;
- Oversees, reviews, and approves purchase orders, IT needs, petty cash, and other such office-related administrative needs;
- Provides day-to-day supervision to Administrative Assistants/Coordinators as assigned;
- Responds to programmatic crisis needs as called upon;
- Reviews program-related forms and documents and procedures, such as “prior authorization” and “consent to stay”;
- Assures clinical supervision is being provided according to administrative rule and corporate policy;
- Oversees the training needs of program staff;
- Manages a caseload as needed and travels within the geographical area of the assigned caseload to provide needed services;
- Must demonstrate – on a consistent basis – the willingness and ability to productively utilize work time to meet the needs of the individuals being served as directed, with the understanding that specific fiscal goals (billing, case load number maintenance, weekly) must be met monthly;
- Records notes, billing units, assessments, referrals, and other data entry assignments via AWARE’s Electronic Healthcare Record System.
EXCITED TO JOIN OUR ORGANIZATION? AWARE service administrators earn $72,080.00 per year.
REQUIREMENTS
Talents, skills, and abilities:
- MS/MA Degree in a Business or Human Services related field; or (2) BA/BS degree in a Business or Human Services related field;
- Requires three (3) years of well documented and evident direct employment related experience that includes staff supervision;
- Requires a thorough administrative understanding of social service/treatment related, and mental health programs;
- Requires skills in oral, written and interpersonal and necessitates the ability to set goals and to meet them within established standards, to think critically, to recognize challenges and problem solve, to interpret and adapt guidelines to specific situations, and to work independently as well as part of a team.
BENEFITS:
AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security.
AWARE’s benefits include:
- Quarterly Financial Bonus Program
- Tuition Advancement Program
- Health Insurance
- Dental/Vision Insurance
- 401(k) with company match
- Life Insurance
- Wellness programs
- Generous paid time off
We are proud to be an equal opportunity employer.
Office Administrator Job Roles in Montana
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Search Office Administrator Jobs in MontanaOffice Administrator Jobs in Montana: Frequently Asked Questions
Which companies sponsor visas for office administrators in Montana?
The most active sponsors for office administrator roles in Montana tend to be large institutional employers. Billings Clinic and RiverStone Health in Billings, SCL Health facilities, and Montana State University in Bozeman have histories of sponsoring skilled administrative staff. State government contractors and larger healthcare networks are generally more willing to navigate sponsorship than small private businesses.
Which visa types are most common for office administrator roles in Montana?
The H-1B is the most common visa for office administrators in Montana, but only when the role qualifies as a specialty occupation, meaning it typically requires at least a bachelor's degree in a specific field like business administration or healthcare management. Canadian citizens may pursue TN status under the USMCA in relevant professional categories. Employers determine eligibility based on actual job duties, not just the job title.
Which cities in Montana have the most office administrator sponsorship jobs?
Billings is Montana's largest city and generates the most office administrator sponsorship activity, driven by its concentration of healthcare employers and corporate headquarters. Missoula and Bozeman follow closely, supported by university campuses and growing tech-adjacent business communities. Helena, as the state capital, also produces administrative openings tied to government agencies and public sector contractors.
How to find office administrator visa sponsorship jobs in Montana?
Migrate Mate is the most direct way to find office administrator visa sponsorship jobs in Montana. The platform filters specifically for employers willing to sponsor work visas, so you're not sifting through listings that won't consider international candidates. Focus your search on Billings and Bozeman, where healthcare systems and universities post the most relevant administrative openings with sponsorship potential.
Are there state-specific considerations for office administrator visa sponsorship in Montana?
Montana's relatively small labor market means fewer employers have prior H-1B sponsorship experience, which can slow the process for candidates. Employers must pay the Department of Labor prevailing wage for the specific role and location, and Montana's lower cost of living means prevailing wages are generally set below those in major metro states. Healthcare and higher education remain the most sponsorship-active sectors in the state.
What is the prevailing wage for sponsored office administrator jobs in Montana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.