Job Title: Office Support Administrator II
Business Line/Corporate Support: Office Support
Reports to: Regional Office Support Leader
FLSA Classification: Non-Exempt (Overtime Rate 1.5)

Job Summary

Provides above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software. Screens calls and visitors, prepares agendas, and arranges travel for meetings and special events.

Essential Functions

• Greets incoming guests/vendors and answers phones during normal business hours.
• Package pickup and delivery.
• Sorts and distributes incoming mail and prepares outgoing mail and packages.
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• Ensures cleanliness of all office areas (outside of janitorial services).
• Communicates with and coordinates office cleaning service and repairs.
• General typing, copying, printing, binding.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Basic data entry in information systems and databases.
• Services office fleet vehicles as needed and maintains vehicle logs.
• Assists with fleet vehicle tag renewals.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Assists with travel arrangements.
• Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
• Assists with agendas and meeting minutes, and attends meetings as needed.
• Codes, routes, tracks, and records office related invoices/expenses.
• Prepares expense reports.
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Other duties as assigned.

Education Required

High School Diploma or equivalent.
College level courses or professional certifications (preferred).

Experience Required

3 or more years of professional experience.

Licenses/Credentials

Valid Driver’s License.

Preferred Qualifications

• Basic IT experience.

Knowledge, Skills, and Abilities

Knowledge of:

• Standard office equipment
• Microsoft Office
• Word processing, spreadsheets, presentations, and document creation

Skill In:

• Organizational and prioritization skills
• Communication and teamwork
• Data entry/keyboarding
• Customer service

Ability:

• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed

Physical Requirements

• Ability to sit for long periods of time.
• Lifting or carrying up to 30 pounds.
• Pushing or pulling.
• Keyboarding.
• Driving.
• Stooping, crouching, or kneeling.
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Visual acuity to read printed materials and screens.

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To be considered for this role, you must provide a Cover Letter with your application

Work Environment

This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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