Office Administrator Visa Sponsorship Jobs in Maine
Maine's office administrator jobs span healthcare networks like MaineHealth and Northern Light Health, state government agencies in Augusta, and the University of Maine system. Portland and Bangor anchor most hiring activity. International candidates pursuing visa sponsorship will find the strongest opportunities with larger healthcare, education, and government contractors operating across the state.
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Get Access To All JobsINTRODUCTION
A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.
The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.
JOB SUMMARY
Perform various day-to-day administrative duties to provide support to the operation.
MAJOR TASKS, RESPONSIBILITIES, AND KEY ACCOUNTABILITIES
- Tracks and updates time in Kronos for associates' hours, vacation, sick time, and personal days.
- Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position.
- Sets up new job accounts for customers and maintains accounts receivable files on customers.
- Creates manifests to customer purchases.
- Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
- Provides operation support as assigned by manager.
- Answers multi-line phone and routes calls to appropriate personnel.
NATURE AND SCOPE
- Refers complex, unusual problems to supervisor.
- Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
- None.
WORK ENVIRONMENT
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
- Typically requires overnight travel less than 10% of the time.
EDUCATION AND EXPERIENCE
- HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.
PREFERRED QUALIFICATIONS
If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.
FUNCTIONAL AREA Administration
WORK TYPE On-Site
RECRUITER Arriaga, Melissa
REQ ID WCJR-031926
White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.
INTRODUCTION
A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.
The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.
JOB SUMMARY
Perform various day-to-day administrative duties to provide support to the operation.
MAJOR TASKS, RESPONSIBILITIES, AND KEY ACCOUNTABILITIES
- Tracks and updates time in Kronos for associates' hours, vacation, sick time, and personal days.
- Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position.
- Sets up new job accounts for customers and maintains accounts receivable files on customers.
- Creates manifests to customer purchases.
- Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
- Provides operation support as assigned by manager.
- Answers multi-line phone and routes calls to appropriate personnel.
NATURE AND SCOPE
- Refers complex, unusual problems to supervisor.
- Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
- None.
WORK ENVIRONMENT
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
- Typically requires overnight travel less than 10% of the time.
EDUCATION AND EXPERIENCE
- HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.
PREFERRED QUALIFICATIONS
If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.
FUNCTIONAL AREA Administration
WORK TYPE On-Site
RECRUITER Arriaga, Melissa
REQ ID WCJR-031926
White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.
Office Administrator Job Roles in Maine
See all 33+ Office Administrator Jobs in Maine
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Search Office Administrator Jobs in MaineOffice Administrator Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for office administrators in Maine?
The most consistent sponsors for office administrator roles in Maine tend to be large healthcare organizations like MaineHealth and Northern Light Health, the University of Maine system, and federal contractors based in the Augusta and Portland areas. Larger institutions with established HR infrastructure are more likely to have experience navigating the sponsorship process than smaller local businesses.
Which visa types are most common for office administrator roles in Maine?
The H-1B visa is the most recognized work visa, but office administrator roles must qualify as a specialty occupation requiring a bachelor's degree in a specific field, which can be a challenge for generalist administrative titles. Candidates with specialized backgrounds in healthcare administration, public administration, or business operations tend to have stronger eligibility arguments. The TN visa is an option for Canadian and Mexican nationals in qualifying administrative categories.
Which cities in Maine have the most office administrator sponsorship jobs?
Portland is Maine's largest city and its primary commercial hub, making it the most active market for office administrator roles with larger employers. Augusta, as the state capital, concentrates government and healthcare administration hiring. Bangor is the third significant market, anchored by Northern Light Eastern Maine Medical Center and regional business services. These three cities account for the majority of sponsorship-eligible administrative positions in the state.
How to find office administrator visa sponsorship jobs in Maine?
Migrate Mate filters job listings specifically for visa sponsorship eligibility, which saves significant time compared to sifting through general postings. For office administrator roles in Maine, filtering by employers in healthcare, higher education, and government contracting will surface the most sponsorship-active organizations. Migrate Mate's board is designed for international candidates, so the listings are already screened for employers open to sponsoring work visas.
Are there state-specific considerations for office administrator visa sponsorship in Maine?
Maine's economy is heavily weighted toward healthcare, education, and state government, which shapes where sponsorship opportunities realistically exist. The University of Maine system and large hospital networks have established processes for international hires. Maine is a smaller labor market overall, so the total volume of sponsorship-eligible administrative roles is more limited than in larger states. Candidates with specialized credentials in healthcare or university administration will find the most receptive employers.
What is the prevailing wage for sponsored office administrator jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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