Office Administrator Visa Sponsorship Jobs in New Jersey
Office administrator visa sponsorship jobs in New Jersey are concentrated in the state's major employment corridors, including Newark, Jersey City, and Princeton. Large healthcare systems like RWJBarnabas Health, pharmaceutical companies along the Route 1 corridor, and financial firms in Hudson County regularly hire for administrative roles that qualify for sponsorship.
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Get Access To All JobsINTRODUCTION
Colas Inc. is the corporate office of Colas USA, a materials and heavy highway/infrastructure leader that began operations in 1979 with the acquisition of Barrett Paving Materials. The headquarters office of Colas Inc. is located in Morristown, New Jersey, but our employees also work within our eight (8) subsidiary companies operating throughout the United States from New York to Alaska.
The Colas USA Family of Companies provides competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain.
COMPENSATION
- $24.50-$30.00 Per Hour. This is a 25-Hour a week Position
JOB SUMMARY
The Office Administrator/Receptionist is responsible for managing front desk activities, providing excellent customer service, and ensuring efficient office operations. This role involves greeting visitors, handling phone calls, managing correspondence, and supporting various administrative tasks.
MAIN RESPONSIBILITIES
- Greet and welcome visitors, clients, and employees in a professional manner.
- Answer, screen, and forward incoming phone calls while providing basic information as needed.
- Manage the office’s email communications and ensure timely responses.
- Maintain a clean and organized reception area.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Handle incoming and outgoing mail and packages.
- Maintain office supplies inventory and place orders as necessary.
- Assist with administrative tasks such as data entry, filing, and record-keeping.
- Support other departments with administrative duties as required.
- Process invoices and manage basic bookkeeping tasks.
- Ensure compliance with company policies and procedures.
QUALIFICATIONS
- High school diploma or equivalent; additional certification in office administration is a plus.
- Previous experience as a receptionist or in an administrative role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational skills and ability to multitask effectively.
- Excellent verbal and written communication skills.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to work independently and as part of a team.
WORKING ENVIRONMENT
- This position typically requires working in an office environment during standard business hours.
- May require occasional overtime or flexibility in schedule based on office needs.
Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, if you are an individual with a disability and require a reasonable accommodation to:
- to meet the requirements of the role in which you are applying
- complete any part of the application process
- access or use the online application process and need an alternative method for applying
Please contact Colas Inc. at or send an email to ColasRecruiter@colasinc.com.
INTRODUCTION
Colas Inc. is the corporate office of Colas USA, a materials and heavy highway/infrastructure leader that began operations in 1979 with the acquisition of Barrett Paving Materials. The headquarters office of Colas Inc. is located in Morristown, New Jersey, but our employees also work within our eight (8) subsidiary companies operating throughout the United States from New York to Alaska.
The Colas USA Family of Companies provides competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain.
COMPENSATION
- $24.50-$30.00 Per Hour. This is a 25-Hour a week Position
JOB SUMMARY
The Office Administrator/Receptionist is responsible for managing front desk activities, providing excellent customer service, and ensuring efficient office operations. This role involves greeting visitors, handling phone calls, managing correspondence, and supporting various administrative tasks.
MAIN RESPONSIBILITIES
- Greet and welcome visitors, clients, and employees in a professional manner.
- Answer, screen, and forward incoming phone calls while providing basic information as needed.
- Manage the office’s email communications and ensure timely responses.
- Maintain a clean and organized reception area.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Handle incoming and outgoing mail and packages.
- Maintain office supplies inventory and place orders as necessary.
- Assist with administrative tasks such as data entry, filing, and record-keeping.
- Support other departments with administrative duties as required.
- Process invoices and manage basic bookkeeping tasks.
- Ensure compliance with company policies and procedures.
QUALIFICATIONS
- High school diploma or equivalent; additional certification in office administration is a plus.
- Previous experience as a receptionist or in an administrative role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational skills and ability to multitask effectively.
- Excellent verbal and written communication skills.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to work independently and as part of a team.
WORKING ENVIRONMENT
- This position typically requires working in an office environment during standard business hours.
- May require occasional overtime or flexibility in schedule based on office needs.
Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, if you are an individual with a disability and require a reasonable accommodation to:
- to meet the requirements of the role in which you are applying
- complete any part of the application process
- access or use the online application process and need an alternative method for applying
Please contact Colas Inc. at or send an email to ColasRecruiter@colasinc.com.
Office Administrator Job Roles in New Jersey
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Search Office Administrator Jobs in New JerseyOffice Administrator Jobs in New Jersey: Frequently Asked Questions
Which companies in New Jersey sponsor visas for office administrators?
Healthcare organizations including RWJBarnabas Health and Hackensack Meridian Health, pharmaceutical employers along the Route 1 corridor such as Johnson & Johnson and Bristol Myers Squibb, and financial services firms in Jersey City are among the New Jersey employers with documented sponsorship histories for administrative roles. Large multinationals with established HR infrastructure are generally more equipped to manage the sponsorship process for office positions.
What visa types are most common for office administrator roles in New Jersey?
The H-1B is the most frequently used visa for office administrator positions in New Jersey, though approval depends on whether the role qualifies as a specialty occupation requiring a bachelor's degree in a specific field. Some employers also use the L-1B for intracompany transferees moving into administrative roles from an overseas affiliate. TN status is available for Canadian and Mexican nationals in qualifying administrative categories.
Which cities in New Jersey have the most office administrator sponsorship jobs?
Newark, Jersey City, and Princeton see the highest concentration of office administrator sponsorship activity in New Jersey. Newark and Jersey City benefit from proximity to New York City and host large corporate and financial employers. Princeton attracts administrative hiring through its pharmaceutical and research sector. Edison and New Brunswick also generate consistent demand through healthcare and university-affiliated employers.
How to find office administrator visa sponsorship jobs in New Jersey?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office administrator roles in New Jersey without sifting through positions that don't offer sponsorship. You can narrow results by location within the state, which is useful given how differently sponsorship activity is distributed across Newark, Jersey City, Princeton, and other New Jersey employment hubs.
Are there any New Jersey-specific considerations for office administrator sponsorship candidates?
New Jersey's dense concentration of pharmaceutical, healthcare, and financial employers means office administrator roles here often sit within highly regulated industries that maintain dedicated immigration compliance teams, which can streamline the sponsorship process. The state's proximity to New York City also means some employers post positions as New Jersey roles but expect familiarity with tri-state area commuting and operational norms. Prevailing wage requirements apply statewide and are determined by the Department of Labor based on the specific county and job classification.
What is the prevailing wage for sponsored office administrator jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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