Office Administrator Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's office administrator job market spans healthcare networks like UPMC and Penn Medicine, financial firms in Philadelphia, and major universities across the state. Philadelphia and Pittsburgh lead in sponsorship activity, with additional opportunities in Harrisburg and Allentown. International candidates with administrative qualifications will find Pennsylvania's diverse employer base actively hiring for these roles.
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Day (United States of America)
Seeking Breakthrough Makers
Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.
CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.
A Brief Overview
This role is a recognized specialist that provides advanced administrative support.
Oversees departmental scheduling. Coordinates travel. Assists with the preparation of reports. Leads the work of others but does not have direct management responsibilities. Highest level individual contributor role (for non-executive level support). Demonstrates effective workload balance and ability to prioritize imperative work while meeting deadlines across remaining responsibilities.
About the Division
The hours for this position will be 8:30AM to 5:00PM, Monday through Friday. The requirement is onsite for one (1) year with the possibility of being hybrid (2-3 days in office).
What you will do
- Clerical and Administrative Support
- Perform advanced administrative tasks including triage calls, coordination and scheduling. Respond to complex inquiries and assist stakeholders.
- Maintain systems, procedures, and methods for record keeping and reporting.
- Assist in the preparation and coordination of for meetings, interviews, committees, conferences and calendars including schedules, agendas and minutes.
- Prepare presentations, letters, reports, memoranda, and related materials.
- Coordinate travel and expense approval.
- Assist with preparation of financial and quality reports.
- Office Maintenance
- Manage office supplies and order for the department.
- Manage the centralized email account for the department.
- Employee Support
- Maintain the departmental calendar, directory, timekeeping, and schedules.
- Update and provide new employee orientation for all new hires.
- Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.
- Other duties and administrative support projects as required.
Education Qualifications
High School Diploma / GED - Required
Experience Qualifications
At least five (5) years of administrative experience in office or clinical setting - Required
Skills and Abilities
- Advanced knowledge of administrative and office management processes, procedures, principles and best practices
- Basic knowledge of medical terminology and protocols
- Basic knowledge HIPAA regulations
- Intermediate proficiency with electronic medical record software (EPIC)
- Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
- Excellent verbal and written communications skills
- Excellent customer service skills
- Excellent interpersonal skills
- Excellent organizational skills
- Excellent time management skills
- Strong conflict resolution skills
- Ability to maintain confidentiality and professionalism
- Ability to work independently with minimal supervision
- Ability to collaborate with stakeholders at all levels
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
EEO / VEVRAA Federal Contractor | Tobacco Statement
SALARY RANGE:
$27.35 - $34.19 Hourly
Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.
SHIFT:
Day (United States of America)
Seeking Breakthrough Makers
Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.
CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.
A Brief Overview
This role is a recognized specialist that provides advanced administrative support.
Oversees departmental scheduling. Coordinates travel. Assists with the preparation of reports. Leads the work of others but does not have direct management responsibilities. Highest level individual contributor role (for non-executive level support). Demonstrates effective workload balance and ability to prioritize imperative work while meeting deadlines across remaining responsibilities.
About the Division
The hours for this position will be 8:30AM to 5:00PM, Monday through Friday. The requirement is onsite for one (1) year with the possibility of being hybrid (2-3 days in office).
What you will do
- Clerical and Administrative Support
- Perform advanced administrative tasks including triage calls, coordination and scheduling. Respond to complex inquiries and assist stakeholders.
- Maintain systems, procedures, and methods for record keeping and reporting.
- Assist in the preparation and coordination of for meetings, interviews, committees, conferences and calendars including schedules, agendas and minutes.
- Prepare presentations, letters, reports, memoranda, and related materials.
- Coordinate travel and expense approval.
- Assist with preparation of financial and quality reports.
- Office Maintenance
- Manage office supplies and order for the department.
- Manage the centralized email account for the department.
- Employee Support
- Maintain the departmental calendar, directory, timekeeping, and schedules.
- Update and provide new employee orientation for all new hires.
- Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.
- Other duties and administrative support projects as required.
Education Qualifications
High School Diploma / GED - Required
Experience Qualifications
At least five (5) years of administrative experience in office or clinical setting - Required
Skills and Abilities
- Advanced knowledge of administrative and office management processes, procedures, principles and best practices
- Basic knowledge of medical terminology and protocols
- Basic knowledge HIPAA regulations
- Intermediate proficiency with electronic medical record software (EPIC)
- Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
- Excellent verbal and written communications skills
- Excellent customer service skills
- Excellent interpersonal skills
- Excellent organizational skills
- Excellent time management skills
- Strong conflict resolution skills
- Ability to maintain confidentiality and professionalism
- Ability to work independently with minimal supervision
- Ability to collaborate with stakeholders at all levels
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
EEO / VEVRAA Federal Contractor | Tobacco Statement
SALARY RANGE:
$27.35 - $34.19 Hourly
Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.
Office Administrator Job Roles in Pennsylvania
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Search Office Administrator Jobs in PennsylvaniaOffice Administrator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for office administrators in Pennsylvania?
Large healthcare systems like UPMC, Penn Medicine, and Jefferson Health have sponsored office administrator roles in Pennsylvania, as have major universities including University of Pennsylvania, Carnegie Mellon, and Temple University. Financial institutions and professional services firms headquartered in Philadelphia also appear in Department of Labor disclosure data for administrative sponsorships. Larger organizations with established HR and legal infrastructure are generally better positioned to manage the sponsorship process.
Which visa types are most common for office administrator roles in Pennsylvania?
H-1B is the most common visa pathway for office administrators in Pennsylvania, but it requires the role to qualify as a specialty occupation, meaning the position must typically require a bachelor's degree in a specific field. TN visas are available for Canadian and Mexican nationals in qualifying administrative roles. Some employers also sponsor EB-3 green cards for skilled administrative positions, though this is less common and involves longer timelines.
Which cities in Pennsylvania have the most office administrator sponsorship jobs?
Philadelphia generates the highest concentration of sponsored office administrator positions in Pennsylvania, driven by its healthcare, financial services, and higher education sectors. Pittsburgh follows closely, anchored by UPMC, Carnegie Mellon University, and a growing technology sector. Harrisburg, as the state capital, offers administrative roles within government-adjacent organizations and nonprofits. Allentown and King of Prussia also have employer clusters worth monitoring for administrative openings.
How to find office administrator visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically for roles where employers have indicated visa sponsorship availability, making it a practical starting point for office administrator candidates targeting Pennsylvania. You can narrow results by location, filtering for Philadelphia, Pittsburgh, or other Pennsylvania cities. Because sponsorship willingness varies significantly by employer, focusing on organizations with documented sponsorship histories in administrative roles improves your odds of finding a viable opportunity.
Are there state-specific considerations for office administrator visa sponsorship in Pennsylvania?
Pennsylvania's strong presence of hospitals, universities, and professional services firms creates relatively consistent demand for administrative staff, which benefits international candidates. Universities and healthcare systems are cap-exempt H-1B employers, meaning they can file H-1B petitions outside the annual lottery, a meaningful advantage for office administrator applicants. Employers in these sectors are also more experienced with immigration compliance, which can make the sponsorship process more straightforward than with smaller private firms.
What is the prevailing wage for sponsored office administrator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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